Job Title: Finance Department Intern (No Experience NGO Jobs) Organisation: World…
UN Careers – Programme Finance/Monitoring & Evaluation Analyst at United Nations Development Programme (UNDP)
Organization: United Nations
Development Programme (UNDP)
Development Programme (UNDP)
Duty Station: Kampala,
Uganda
Uganda
About UNDP:
The United Nations Development Programme (UNDP) is the United Nations’
global development network. UNDP
advocates for change and connects countries to knowledge, experience and
resources to help people build a better life. The UNDP provides expert advice,
training, grant support to developing countries including Uganda with
increasing emphasis on assistance to the least developed countries.
global development network. UNDP
advocates for change and connects countries to knowledge, experience and
resources to help people build a better life. The UNDP provides expert advice,
training, grant support to developing countries including Uganda with
increasing emphasis on assistance to the least developed countries.
Job Summary: The Programme
Finance/Monitoring & Evaluation Analyst will support the Management Support
Unit (MSU) in facilitating the implementation of the Country Programme Document
(CPD), its associated projects and programmes. The main duty of the Analyst
will be to ensure the optimal support function of the Management Support Team
in substantive and financial monitoring of the CPD including effective
monitoring of implementation. The Analyst will support the team in strategic
planning and identification of new programme areas while ensuring consistency
with UNDAF/CPD priorities and creative responses to emerging challenges and
opportunities. The Analyst will work in close collaboration with the Operations
team in the CO, Programme staff in other UN Agencies, UNDP HQs staff and
Government officials, technical advisors and experts, multi-lateral and
bi-lateral donors and civil society to successfully implement the UNDP
programme.
Finance/Monitoring & Evaluation Analyst will support the Management Support
Unit (MSU) in facilitating the implementation of the Country Programme Document
(CPD), its associated projects and programmes. The main duty of the Analyst
will be to ensure the optimal support function of the Management Support Team
in substantive and financial monitoring of the CPD including effective
monitoring of implementation. The Analyst will support the team in strategic
planning and identification of new programme areas while ensuring consistency
with UNDAF/CPD priorities and creative responses to emerging challenges and
opportunities. The Analyst will work in close collaboration with the Operations
team in the CO, Programme staff in other UN Agencies, UNDP HQs staff and
Government officials, technical advisors and experts, multi-lateral and
bi-lateral donors and civil society to successfully implement the UNDP
programme.
Key Duties and
Responsibilities:
Responsibilities:
MSU works in continuous interaction with both Programme and Operations
teams (particularly the Finance Unit) in the CO, Programme staff in other UN Agencies,
UNDP HQs staff and Government officials, Technical Advisors and Experts,
multi-lateral and bi-lateral donors and civil society to successfully implement
the CO CPD. Specifically, this
collaboration is to:
teams (particularly the Finance Unit) in the CO, Programme staff in other UN Agencies,
UNDP HQs staff and Government officials, Technical Advisors and Experts,
multi-lateral and bi-lateral donors and civil society to successfully implement
the CO CPD. Specifically, this
collaboration is to:
·
The incumbent will deliver quality work, achieve
effective development results, and retain trust through providing coordinated,
client-oriented, timely planning and management services;
The incumbent will deliver quality work, achieve
effective development results, and retain trust through providing coordinated,
client-oriented, timely planning and management services;
·
Enhance development and organizational
effectiveness of UNDP Uganda CO;
Enhance development and organizational
effectiveness of UNDP Uganda CO;
·
Enhance the overall CO capacities for results-based
management, and effective and efficient delivery of quality services to the
Government of Uganda;
Enhance the overall CO capacities for results-based
management, and effective and efficient delivery of quality services to the
Government of Uganda;
·
Strengthen synergies between Programme and
Operations, between the CO and Implementing Partners, as well as between the CO
and other development partners;
Strengthen synergies between Programme and
Operations, between the CO and Implementing Partners, as well as between the CO
and other development partners;
·
Ensure linkages between continuous situation
analysis, programme strategic planning and implementation, financial oversight,
and;
Ensure linkages between continuous situation
analysis, programme strategic planning and implementation, financial oversight,
and;
·
Supplement monitoring and evaluation results of
the CO Monitoring and Evaluation;
Supplement monitoring and evaluation results of
the CO Monitoring and Evaluation;
Financial Management: This includes:
·
Planning: Resource Allocation (projections);
Planning: Resource Allocation (projections);
·
Backstop the assessments of Implementing
Partners’ financial and administrative capacity (Harmonized Approaches to Cash
Transfers (HACT);
Backstop the assessments of Implementing
Partners’ financial and administrative capacity (Harmonized Approaches to Cash
Transfers (HACT);
·
Backstop programme in drawing up and managing
project budgets (physical and in atlas);
Backstop programme in drawing up and managing
project budgets (physical and in atlas);
·
Regularly monitor Country Office financial
delivery including;
Regularly monitor Country Office financial
delivery including;
·
Dashboard monitoring on resource utilization
(targets/expenditure), status of project advances, Cost sharing fund
management, budget management, among others;
Dashboard monitoring on resource utilization
(targets/expenditure), status of project advances, Cost sharing fund
management, budget management, among others;
·
Prepare periodic financial reports to advise
management and staff on status of financial delivery;
Prepare periodic financial reports to advise
management and staff on status of financial delivery;
·
Backstop the office in providing financial
reports to HQ, donors and other stakeholders e.g. certified financial report;
Backstop the office in providing financial
reports to HQ, donors and other stakeholders e.g. certified financial report;
·
Support implementation and follow up on
programme portfolio pipelines and Project Tree in ATLAS, ensuring compliance
with CO pipeline and pipeline management policies;
Support implementation and follow up on
programme portfolio pipelines and Project Tree in ATLAS, ensuring compliance
with CO pipeline and pipeline management policies;
·
Backstop implementation of cost sharing and
trust fund agreements in compliance with UNDP Financial guidelines;
Backstop implementation of cost sharing and
trust fund agreements in compliance with UNDP Financial guidelines;
·
Implement programme financial resources
management through compliant planning, guiding, controlling of the resources;
Implement programme financial resources
management through compliant planning, guiding, controlling of the resources;
·
Monitor project cash flow to determine funds
availability for advances and payments to conform to the disbursement requests
and work plans;
Monitor project cash flow to determine funds
availability for advances and payments to conform to the disbursement requests
and work plans;
·
Monitor fund advances, settlement &
reporting of the NIM advances to ensure HACT compliance;
Monitor fund advances, settlement &
reporting of the NIM advances to ensure HACT compliance;
Knowledge Management: This includes:
·
Orient Implementing Partners and staff on UNDP
processes and procedures including Audit processes, HACT, financial reporting,
etc;
Orient Implementing Partners and staff on UNDP
processes and procedures including Audit processes, HACT, financial reporting,
etc;
·
Orient programme staff in Atlas (financial and
programme), IPSAS, Harmonized Approach to Cash Transfers (HACT), among others;
Orient programme staff in Atlas (financial and
programme), IPSAS, Harmonized Approach to Cash Transfers (HACT), among others;
·
Support a Depository for programme data e.g.
project documents, AWPs, Donor Agreements, audit reports;
Support a Depository for programme data e.g.
project documents, AWPs, Donor Agreements, audit reports;
·
Guidance to Project staff on UNDP administrative
and NEX reporting, in particular, on budgetary and resource management issues;
Guidance to Project staff on UNDP administrative
and NEX reporting, in particular, on budgetary and resource management issues;
·
Organise/conduct training for the CO Staff in
areas of UNDP guidelines on financial, Management and RBM;
Organise/conduct training for the CO Staff in
areas of UNDP guidelines on financial, Management and RBM;
·
Synthesis of lessons learned and best practices
in programme and programme finance.
Synthesis of lessons learned and best practices
in programme and programme finance.
·
Ensure MSU contribution to the implementation of
CO learning plan and strategy;
Ensure MSU contribution to the implementation of
CO learning plan and strategy;
·
Manage the guidance of CO staff regarding UNDP
business processes, SOPs and ICFs.
Manage the guidance of CO staff regarding UNDP
business processes, SOPs and ICFs.
Support to monitoring and evaluation of projects and programmes such
as:
as:
·
Promotion and use of project monitoring tools;
Promotion and use of project monitoring tools;
·
Monitoring of programme issues/risks;
Monitoring of programme issues/risks;
·
Follow-up audit recommendations entered in
Integrated Work Plan (IWP);
Follow-up audit recommendations entered in
Integrated Work Plan (IWP);
·
Follow-up evaluations entered in IWP;
Follow-up evaluations entered in IWP;
·
Updating project targets;
Updating project targets;
·
Unit quarterly progress on development t results;
Unit quarterly progress on development t results;
·
Up-loading Project supporting documents such as
PRODOC, Annual work plan, reports;
Up-loading Project supporting documents such as
PRODOC, Annual work plan, reports;
·
Assessing quarterly progress of activities;
Assessing quarterly progress of activities;
·
Update the UNDP evaluation resource centre site;
Update the UNDP evaluation resource centre site;
·
Support in updating the IWP/Atlas with projects
information as corporately required;
Support in updating the IWP/Atlas with projects
information as corporately required;
·
Support the design of ToRS and follow- up to
implementation of planned evaluations;
Support the design of ToRS and follow- up to
implementation of planned evaluations;
·
Contribute to the preparation/revision of UNDP
CPD and other strategic documents;
Contribute to the preparation/revision of UNDP
CPD and other strategic documents;
·
Support the preparation and operationalization
of UNDAF and CPD, and its mid-term and terminal reviews;
Support the preparation and operationalization
of UNDAF and CPD, and its mid-term and terminal reviews;
·
Support the development of CO Integrated Work
Plan and other corporate exercises related to UNDP Strategic Plan (2014-2017) –
i.e., SP Linking and Alignment, Monitoring baseline, target and milestones for
SP IRRF indicators;
Support the development of CO Integrated Work
Plan and other corporate exercises related to UNDP Strategic Plan (2014-2017) –
i.e., SP Linking and Alignment, Monitoring baseline, target and milestones for
SP IRRF indicators;
·
Support the country office compliance with all
corporate reporting requirements, such as IWP monitoring, ROAR reporting
(Results Oriented Annual Report);
Support the country office compliance with all
corporate reporting requirements, such as IWP monitoring, ROAR reporting
(Results Oriented Annual Report);
·
Actively involve in CO business processes
mapping and implementation of Internal Standard Operating Procedures in RBM;
Actively involve in CO business processes
mapping and implementation of Internal Standard Operating Procedures in RBM;
·
Provide inputs to CO programmes and projects
formulation, and to other processes of programmes and projects life cycle.
Provide inputs to CO programmes and projects
formulation, and to other processes of programmes and projects life cycle.
Management of the National Execution Annual Audit process:
·
Ensuring annual auditing of programmes;
Ensuring annual auditing of programmes;
·
Backstop the annual project audits and
Management audits for the office as well as follow up on implementation and
reporting of Audit recommendations.
Backstop the annual project audits and
Management audits for the office as well as follow up on implementation and
reporting of Audit recommendations.
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate for the United Nations UNDP
Programme Finance/Monitoring & Evaluation Analyst job opportunity should
hold an Advanced (Masters) University Degree in Finance/Accounting, Business,
Public Administration or Monitoring & Evaluation with a professional
accounting qualification from an internationally recognized institute of accountancy.
Professionally qualified accountants from an internationally recognized
institute of accountancy will have a distinct advantage.
The ideal candidate for the United Nations UNDP
Programme Finance/Monitoring & Evaluation Analyst job opportunity should
hold an Advanced (Masters) University Degree in Finance/Accounting, Business,
Public Administration or Monitoring & Evaluation with a professional
accounting qualification from an internationally recognized institute of accountancy.
Professionally qualified accountants from an internationally recognized
institute of accountancy will have a distinct advantage.
·
At least five years’ relevant experience at the
national and international levels in Monitoring and evaluation of programmes,
providing management support, hands-on experience in supporting programme teams
implementing development projects and supporting establishment of
inter-relationships among international and national governments.
At least five years’ relevant experience at the
national and international levels in Monitoring and evaluation of programmes,
providing management support, hands-on experience in supporting programme teams
implementing development projects and supporting establishment of
inter-relationships among international and national governments.
·
Previous exposure and experience in the usage of
computers and office software packages (MS Word, Excel, etc.) and advance
knowledge of spreadsheet and database packages, experience in handling of web
based management systems and ERP financials, preferably PeopleSoft.
Previous exposure and experience in the usage of
computers and office software packages (MS Word, Excel, etc.) and advance
knowledge of spreadsheet and database packages, experience in handling of web
based management systems and ERP financials, preferably PeopleSoft.
Personal Competencies:
Corporate Competencies:
·
Demonstrates integrity by modelling the UN’s
values and ethical standards. Promotes the vision, mission, and strategic goals
of UNDP;
Demonstrates integrity by modelling the UN’s
values and ethical standards. Promotes the vision, mission, and strategic goals
of UNDP;
·
Displays cultural, gender, religion, race,
nationality and age sensitivity and adaptability.
Displays cultural, gender, religion, race,
nationality and age sensitivity and adaptability.
Functional Competencies:
·
Knowledge Management and Learning
Knowledge Management and Learning
·
Promotes knowledge management in UNDP and a
learning environment in the office through leadership and personal example;
Promotes knowledge management in UNDP and a
learning environment in the office through leadership and personal example;
·
Actively works towards continuing personal
learning and development in one or more Practice Areas, acts on learning plan
and applies newly acquired skills Development and Operational Effectiveness;
Actively works towards continuing personal
learning and development in one or more Practice Areas, acts on learning plan
and applies newly acquired skills Development and Operational Effectiveness;
·
Ability to lead strategic planning,
results-based management and reporting;
Ability to lead strategic planning,
results-based management and reporting;
·
Ability to lead formulation, implementation,
monitoring and evaluation of development programmes and projects, mobilize
resources;
Ability to lead formulation, implementation,
monitoring and evaluation of development programmes and projects, mobilize
resources;
·
Ability to formulate and manage budgets, manage
contributions and investments, manage transactions, and conduct financial
analysis, reporting and cost-recovery;
Ability to formulate and manage budgets, manage
contributions and investments, manage transactions, and conduct financial
analysis, reporting and cost-recovery;
·
Good knowledge of the Results Management Guide
and Toolkit;
Good knowledge of the Results Management Guide
and Toolkit;
·
Good ICT skills, knowledge of Atlas;
Good ICT skills, knowledge of Atlas;
·
Ability to implement new systems and affect
staff behavioural/ attitudinal change Management and Leadership;
Ability to implement new systems and affect
staff behavioural/ attitudinal change Management and Leadership;
·
Builds strong relationships with clients,
focuses on impact and result for the client and responds positively to
feedback;
Builds strong relationships with clients,
focuses on impact and result for the client and responds positively to
feedback;
·
Consistently approaches work with energy and a
positive, constructive attitude
Consistently approaches work with energy and a
positive, constructive attitude
·
Demonstrates good oral and written communication
skills;
Demonstrates good oral and written communication
skills;
·
Demonstrates openness to change and ability to
manage complexities.
Demonstrates openness to change and ability to
manage complexities.
NB: The United Nations
does not charge any application, processing, training, interviewing, testing or
other fee in connection with the application or recruitment process. Should you
receive a solicitation for the payment of a fee, please disregard it. Furthermore,
please note that emblems, logos, names and addresses are easily copied and
reproduced. Therefore, you are advised to apply particular care when submitting
personal information on the web.
does not charge any application, processing, training, interviewing, testing or
other fee in connection with the application or recruitment process. Should you
receive a solicitation for the payment of a fee, please disregard it. Furthermore,
please note that emblems, logos, names and addresses are easily copied and
reproduced. Therefore, you are advised to apply particular care when submitting
personal information on the web.
How to Apply:
All suitably qualified and interested candidates who so desire to join
the United Nations Development Program (UNDP), in the aforementioned capacity
should endeavor to Apply Online by Clicking on the link below. Please further
review job requirements and if competent Click Apply Now.
the United Nations Development Program (UNDP), in the aforementioned capacity
should endeavor to Apply Online by Clicking on the link below. Please further
review job requirements and if competent Click Apply Now.
Deadline: 20th
October 2016
October 2016
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