Job Title: Office Management Officer
Organisation: University
Research Co., LLC (URC)
Research Co., LLC (URC)
Project Name: USAID Regional
Health Integration to Enhance Health Services in East Central Uganda Project
(USAID/Uganda RHITES-EC) Project
Health Integration to Enhance Health Services in East Central Uganda Project
(USAID/Uganda RHITES-EC) Project
Duty Station: Jinja, Uganda
About US:
University Research Co., LLC (URC) is a global company dedicated to
improving the quality of health care, social services, and health education
worldwide. With a non-profit affiliate, the Center for Human Services (CHS),
URC manages projects in over 45 countries, including the United States.
improving the quality of health care, social services, and health education
worldwide. With a non-profit affiliate, the Center for Human Services (CHS),
URC manages projects in over 45 countries, including the United States.
About USAID RHITES-EC Project:
University Research Co., LLC (URC) is implementing the USAID Regional
Health Integration to Enhance Health Services in East Central Uganda Project
(USAID/Uganda RHITES-EC) whose aim is to support the implementation of a
comprehensive integrated investment in regional
health, nutritional assistance and HIV/AIDS programs. The five-year
project targets 11 districts in East Central Uganda with an estimated total
population of 4.1 million through a district-based integrated package of
quality health, nutrition, HIV / AIDS and child development services.
Health Integration to Enhance Health Services in East Central Uganda Project
(USAID/Uganda RHITES-EC) whose aim is to support the implementation of a
comprehensive integrated investment in regional
health, nutritional assistance and HIV/AIDS programs. The five-year
project targets 11 districts in East Central Uganda with an estimated total
population of 4.1 million through a district-based integrated package of
quality health, nutrition, HIV / AIDS and child development services.
Job Summary: The Office
Management Officer will be mainly responsible for the thorough oversight of the
office administrative function, ensuring day-to-day office operations run
smoothly, including management of meetings and events, adherence to safety and
security policies and procedures, and facility maintenance and repairs.
Management Officer will be mainly responsible for the thorough oversight of the
office administrative function, ensuring day-to-day office operations run
smoothly, including management of meetings and events, adherence to safety and
security policies and procedures, and facility maintenance and repairs.
Key Duties and Responsibilities:
·
Thorough oversight of the office administrative
function, ensuring day-to-day office operations run smoothly, including
management of meetings and events, adherence to safety and security policies
and procedures, and facility maintenance and repairs
Thorough oversight of the office administrative
function, ensuring day-to-day office operations run smoothly, including
management of meetings and events, adherence to safety and security policies
and procedures, and facility maintenance and repairs
·
In charge of the supervision of office
administrative support staff, including Administrative Assistants-stores
cleaner and security guard/custodian. This also covers overseeing the
out-sourced security service and the cleaning/ garbage collection Company.
In charge of the supervision of office
administrative support staff, including Administrative Assistants-stores
cleaner and security guard/custodian. This also covers overseeing the
out-sourced security service and the cleaning/ garbage collection Company.
·
Responsible for the management of leases and
agreements for services e.g. office lease, security agreement, garbage
collection/ cleaning agreement etc.
Responsible for the management of leases and
agreements for services e.g. office lease, security agreement, garbage
collection/ cleaning agreement etc.
·
Provide office administrative support including
organization and facilitation for internal meetings, drafting agendas, and
taking minutes
Provide office administrative support including
organization and facilitation for internal meetings, drafting agendas, and
taking minutes
·
The Office Management Officer will also manage
and document correspondences between project offices, the home office, the
client, other partners, and stakeholders
The Office Management Officer will also manage
and document correspondences between project offices, the home office, the
client, other partners, and stakeholders
·
Ensure all incoming telephone calls are
answered, take complete and accurate messages for people who are not available,
and ensure they receive the messages
Ensure all incoming telephone calls are
answered, take complete and accurate messages for people who are not available,
and ensure they receive the messages
·
Ensure that office supplies are purchased,
stored and distributed
Ensure that office supplies are purchased,
stored and distributed
·
Ensure timely settlement of office related bills
including those for utilities
Ensure timely settlement of office related bills
including those for utilities
·
Provide support in making logistical
arrangements for project events and field activities
Provide support in making logistical
arrangements for project events and field activities
·
Make logistical arrangements for project staff
traveling outside their region or for international visitors
Make logistical arrangements for project staff
traveling outside their region or for international visitors
·
The incumbent will request for petty cash
transactions for the office related costs
The incumbent will request for petty cash
transactions for the office related costs
·
Perform any other responsibility assigned by the
supervisor
Perform any other responsibility assigned by the
supervisor
Qualifications, Skills and
Experience:
Experience:
·
The applicants for the USAID RHITES-EC Office
Management Officer job vacancy must hold a Bachelor’s Degree in Administration,
Management, Business, community & social works, Social Science, or other
relevant field.
The applicants for the USAID RHITES-EC Office
Management Officer job vacancy must hold a Bachelor’s Degree in Administration,
Management, Business, community & social works, Social Science, or other
relevant field.
·
A minimum of two (2) years of relevant
professional experience in office administration.
A minimum of two (2) years of relevant
professional experience in office administration.
·
Computer literacy i.e. knowledge and experience
with Windows, Word, Excel, PowerPoint, and other data processing and graphical
presentation software desired
Computer literacy i.e. knowledge and experience
with Windows, Word, Excel, PowerPoint, and other data processing and graphical
presentation software desired
·
Ability to independently plan and execute
complex tasks while addressing daily management details and remaining organized
and focused on long-term deadlines and strategy highly desirable
Ability to independently plan and execute
complex tasks while addressing daily management details and remaining organized
and focused on long-term deadlines and strategy highly desirable
·
Ability to assess problems and develop solutions
desired
Ability to assess problems and develop solutions
desired
·
Excellent inter-personal communication skills
Excellent inter-personal communication skills
·
Excellent organization skills
Excellent organization skills
·
Preference for candidates who have experience
that relates to USAID-funded projects or other international development
experience desired
Preference for candidates who have experience
that relates to USAID-funded projects or other international development
experience desired
·
Fluency in both oral and written English is desired
Fluency in both oral and written English is desired
Please note: Only candidates who are eligible to work in Uganda
for an indefinite period without a need for sponsorship will be considered for
this position.
for an indefinite period without a need for sponsorship will be considered for
this position.
How to Apply:
All suitably qualified and interested candidates who wish to join the
USAID RHITES EC Project should send an updated CV/Résumé, cover letter and
completed USAID Form 1420 Contractor Employee Biographical Data Sheet, download here
and send to: to [email protected]
USAID RHITES EC Project should send an updated CV/Résumé, cover letter and
completed USAID Form 1420 Contractor Employee Biographical Data Sheet, download here
and send to: to [email protected]
Deadline: 21st
October, 2016
October, 2016
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