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Job Title:    Finance
Officer (Re-advertised)

Organization:  International
Rescue Committee (IRC)

Duty Station:  Uganda

Reports to: Field Coordinator

 

About US:

The International
Rescue Committee helps people whose lives and livelihoods are shattered by
conflict and disaster to survive, recover, and gain control of their future. It
was created by Albert Einstein more than 80 years and has been working in
Uganda since 1998. It has particularly working in the conflict zones where tens
of thousands of people have been kills and over 1.6 million displaced.
Following a peace agreement in 2006, Ugandans are returning home and looking to
rebuild their lives. The IRC is there to protect women and children from
violence and exploitation by fostering a safe environment and encouraging
education, and is supporting farmers and small businesses, and helping
communities promote peace and long-term development.

 

Job Summary:  Under the direction of the Field Coordinator,
the Finance Officer is responsible for ensuring that the day-to-day accounting
operations and financial management functions are performed in accordance with
IRC’s policies and procedures, and in accordance with the Generally Accepted
Accounting Principles (GAAP).

 

Key Duties and Responsibilities:  

·       
Acting
at all times in accordance with the country law and standards of accounting
practices

·       
Contribute
to the overall objective of the Finance department of providing quality support
service to all sectors.

·       
Manage
all aspects of day to day operations of the accounting department

·       
Assist
in implementation of finance policies, procedures and systems at the field
office

·       
Provide
training to program staff on IRC finance matters

·       
Review
payment vouchers, ensuring completeness of the documentation and consistency
with IRC policies and procedures.

·       
Review
of Field finance data files for accuracy, completeness and correctness of
descriptions, amounts and coding.

·       
Validate
captured accounting entries in SUN Account, ensuring accuracy and completeness
of the process.

·       
Liaison
with the bank on all banking issues and carrying out monthly bank
reconciliation.

·       
Complete
end-of-month tasks in a timely manner, with minimal to no errors.

·       
Perform
periodical backup and restore procedures for SUN database locally and
externally, ensuring existence of a proper data retention and recovery system.

·       
Consolidate
monthly cash projections and submit the same to Kampala in a timely manner.

·       
In
liaison with supply chain department, prepare commitment schedules every month
and share the same with supervisor and country office finance controller or
designee.

·       
Assist
the Operations Manager and Field Coordinator in the preparation of finance
related reports for use in decision making at both field and head office levels.

·       
Carry
out monthly reconciliation of program advances and charges related to staff
personal accounts (T7) and advise the supervisor on course taken to settle
outstanding balances.

·       
Participate
as gatekeeper in ensuring that all transactions are in accordance with IRC
financial policies and grant agreements.

·       
Provide
support to both external and internal audit processes that are undertake at the
field office

·       
Work
hand in hand with the FPC to prepare and update the field office operating
budget

·       
Implement
the shared program costs (SPC) allocation at the field office

·       
Participate
and provide technical support in grant opening and closing meetings

·       
Conduct
pre-award assessments and monitoring visits to sub grantees

·       
Review
reports submitted by sub grantees confirming accuracy and compliance to the
terms of the agreement and submit the same to the senior finance manager for
posting into IRC accounting system

Budgets

·       
Take the
lead in preparation of field office grant spending plans with program and other
operations staff.

·       
Review
monthly Budget vs Actual (BvAs) and prepare any adjustments required by the
field office for posting into Sun accounting system at Kampala level.

·       
Provide
insight of projected Budget vs Actual report based on field office generated
information and provide the same to the Field Coordinator ensuring timeliness
and accuracy.

·       
Responsible
for Administrative Budget Work plan and Management and regular updates
according to monthly BvA

·       
Review
payment vouchers, ensuring completeness of the documentation and consistency
with IRC policies and procedures.

Cash/Bank –
Processing:

·       
Support
the Finance Assistant in processing of bank and cash transactions.

·       
Review
payment vouchers to ensure completeness and accuracy of documentation.

·       
Support
the process of preparation of the cash and bank accounting worksheet.

 

Qualifications, Skills and Experience:

·       
The
applicant for the International Rescue Committee (IRC) Finance Officer job
should preferably hold a Bachelor’s Degree in Accounting, Commerce or Finance,
or full qualification in a recognized Accounting professional body.

·       
At least
three years of accounting experience preferably in an international NGO.

·       
At least
a minimum of one year hands-on experience working with SUN, VISION and EXCEL.

·       
Excellent
interpersonal, supervisory and organizational skills;

·       
Ability
to work with computers.

·       
Effective
communication, problem solving and decision making skills.

·       
The
ability to work under pressure.

 

Please note: This
position is open only to Ugandan nationals.

 

How to Apply:

All suitably
qualified and interested candidates are encouraged to apply online at the link
below.

 

Click
Here

 

Deadline: 1^st November 2020

 

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