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Job Title:    Senior Human Resource
Specialist

Organization:  Associazione Centro Aiuti
Volontari (ACAV)

Duty Station:  
Uganda

 

About US:

Associazione Centro
Aiuti Volontari (ACAV) is an international non-profit organisation whose
mission is to promote international solidarity for equitable and compatible
development in the world so as to reach a balance between poor and rich social
realities. Its cooperation projects for development are based on the values of sustainability,
transparency, respect, accountability and reciprocity. ACAV operates according
to the principles of equality, non-discrimination and impartiality by adopting
the same approach towards all individuals and institutions with whom it
interacts.

 

About EUTF Project:

ACAV has been
awarded a 3-year grant by European Union Emergency Trust Fund to address the
irregular migration and displacement of people in Africa (EUTF) to finance the
implementation of the action titled “Technical Assistance to Koboko
Municipality to implement CRRF (Comprehensive Refugee Response Framework):
Inclusive Urban Development and Mobility in Koboko, Uganda.”

 

Key Duties and Responsibilities:  

Human Resource
Planning.

·        
The HR
specialist shall support in analyzing the demand and supply of labour while
ensuring that there is a perfect fit for the employees in ACAV.

·        
As an
expert, conduct job analysis interviews with job holders and as necessary, with
supervisors to gain an in-depth understanding of the duties and responsibilities
of the staff.

·        
Participate
in the review of job descriptions in liaison with sector heads and
update/maintain the job description database.

·        
Develop
and monitor the implementation of the HR departmental plan and budget

Talent Acquisition.

·        
Based on
staffing needs, conduct clear recruitment processes in line with ACAV
recruitment policies and the Labour laws of Uganda.

·        
Prepare
employment letters and other related onboarding documents.

·        
Develop
and conduct employee orientation regarding Office services for new staff and
arrange appointments with other departments for such orientation.

Performance
Management.

·        
Review
the existing performance evaluation tool and manage the performance evaluation
process.

·        
Recommend
and develop staff performance improvement plan and staff development programs
or activities.

·        
Prepare
a comprehensive performance evaluation report for management decision.

·        
Provide
guidance and counselling for staff in line with their performance.

·        
Track
all performance evaluations to ensure timely completion, accuracy, and fairness
in accordance with ACAV’s policies and procedures

Training and
Development.

·        
Design
and implement capacity building programs and activities for ACAV staff, Koboko
Municipality and the local CBOs implementing the EUTF project.

·        
With
support from head of departments from Koboko Municipal council and ACAV,
identify the training needs of the staff and provide appropriate trainings for
proper career development.

Rewards and
Motivation.

·        
Review
the existing benefits of ACAV and advice management on better reward systems
that will support staff motivation and retention.

·        
Administer
all staff benefits programs, enrollments, changes, removals; and maintain
appropriate documentation;

·        
Support
monthly payroll as appropriate, including management of leave requests,
timesheet reconciliations and all payroll records.

Policy formulation
and Implementation.

·        
Review
the HR policies of ACAV and provide advice to management about the
implementation of the policies.

·        
Interpret
and advise stakeholders on application of EU Policies and guidelines in the
implementation of the EU capacity building grant.

·        
Formulate
short-term and long-term Human Resource goals, policies, controls and plans to
improve the efficiency and efficacy of ACAV’s and Koboko Municipality Human
Resource process. This involves the analysis and development of Human Resource
reports, policies, procedures and guidelines, to be utilized by every
department within the two institutions.

·        
Develop,
implement and oversee Human Resource policies and procedures, strategic plans,
reports, forecasts and projections and statements are consistent with generally
accepted Human Resource standards.

Record Management.

·        
Develop
strategies for monitoring the maintenance and update of accessible Human
resources information systems (HRIS) for improved decision making in line with
the Organization’s objectives.

·        
Maintain
staff records in compliance with ACAV policies.

·        
Conduct
frequent HR record audits to ensure compliance

·        
Ensure
compliance with annual leave plans and maintenance of up-to-date annual Leave
Data

Grievance handling
and disciplinary management.

·        
Ensure
that all employee relations procedures including disciplinary actions, employee
counseling, dispute resolution, and separation procedures are handled promptly,
professionally, and in compliance with ACAV policies and Ugandan labor law.

Exit Management.

·        
Properly
manage staff exits in line with the Labor laws of Uganda and ACAV HR policies
and procedures.

·        
Assume
other duties and responsibilities as assigned by the supervisor.

 

Qualifications, Skills and Experience:

·        
The
applicant must hold a Master’s degree in Human Resources management,
Organizational Psychology, Business Administration, Social Sciences from a
recognized University.

·        
Must be
a member of Human Resource Managers Association of Uganda.

·        
A post
graduate diploma in Human Resource management or Public Administration is an
added advantage.

·        
Minimum
of six (6) years progressive experience in human resources management or
administrative or management experience with an International Non-Governmental
Organization or a National Organization.

·        
Must
have a sound knowledge of basic managerial principals and the ability to apply
these principals/practices when applicable

·        
The
ability to provide effective leadership and ability to provide appropriate
counseling.

·        
A good
working knowledge of program management and budgeting systems and general
procedures is required, along with a working knowledge of the human resource
development context of Uganda, local employment terms and conditions and labor
laws.

·        
Must
possess knowledge of the principles of effective teamwork.

·        
Ability
to work under pressure while managing a variety of administrative, managerial,
and personnel issues and meet tight deadlines for high quality products.

·        
Ability
to analyze complex programs and relationships including sensitive issues that
may emerge and originating practical solutions for a typical multi-cultural,
multi-racial, multidisciplinary organization in a diverse customer-focused team
environment.

·        
Ability
to process information using computer-based applications, technology such as
software applications–Word, spreadsheets and databases specifically excellent
fluency in Microsoft Excel and its multiple functions.

·        
Accuracy,
attention to detail, excellent interpersonal skills, tact, diplomacy, good
judgment and extreme flexibility and discretion are critical to maintaining
positive working relationships with other colleagues and other stakeholders.

·        
Excellent
analytical skills and writing skills are required to effectively edit or
rewrite position descriptions and other classification analysis.

 

Desirable Criteria

·        
Previous
experience of working in support of local governments to improve service
delivery, accountability and capacity building.

·        
Readiness
to start work by November once considered

 

How to Apply:

All interested
applicants who meet the above requirements for the positions advertised shall
submit their application accompanied with:

·        
Application
or cover letter.

·        
Detailed
curriculum vitae.

·        
Copies
of academic testimonials and other credentials

·        
Contacts
of three professional and reputable referees

·        
Postal
address, email and reliable day time telephone contacts

 

Address your
applications to:

 

Human Resource
Officer,

Associazione Centro Aiuti Volontari (ACAV),

Plot 94, Moyo Road,
Koboko Municipal Council,

P.O. Box 126, Koboko
– Uganda

 

Applications can be
delivered to ACAV Koboko Office or via e-mail at acavkoboko@gmail.com

 

Deadline: 2nd November 2020 by 5:00pm.

 

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