The Ugandan Jobline

Job Title:    Project Administrator

Organization:  Ministry of Water and Environment

Duty Station:  Kampala,
Uganda

 Reports to: National Project Coordinator

About US:

The Ministry of Water and Environment (MWE) was established in 2007, from
the then Ministry of Water, Lands and Environment, following the cabinet
decision taken on 15th April, 2007. It has the overall responsibility of the
development, managing, and regulating water and Environment resources in
Uganda.  In the process of executing all
its operations, the Ministry is committed to zero tolerance to fraud and
corruption as guided by the existing legal national frameworks and
institutions.

Job Summary:  The Project
Administrator will provide support to the Project Coordination Unit (PCU) by
ensuring that all office administrative functions are well coordinated to achieve
high level productivity.

Key Duties and Responsibilities:  

·        
Providing
comprehensive project administration support services to the implementation
team and the National Project Coordinator.

·        
Enabling
proper and effective office management.

·        
Providing
project administrative, management and technical expertise in the
implementation and monitoring of the project and all project activities.

·        
Coordinating
logistics, such as scheduling, travel arrangements and hotel booking, for the
staff and visitors related to trainings and meetings (e.g., printing and
photocopying of training materials, workshop venue booking, etc.).

·        
Preparing
and proofreading correspondence including reports, templates, training
material, staff manuals, memoranda and documents.

·        
Organising
and managing the hard copies of signed documentation, other paper and
electronic filing systems.

·        
Providing
communication support to the relevant staff on time to ensure timely delivery
of project activities.

·        
Any
other duties as assigned

Qualifications, Skills and
Experience:

·        
The
applicant must hold a Bachelor’s Degree in Business Administration, or related
field plus a Master in Business Administration or its equivalent in a related
field.

·        
A
minimum of four years of experience in office administration and management or
related field in Government or a reputable organisation.

·        
Leadership,
managerial and planning skills

·        
Excellent
working knowledge of Microsoft Office Suite (Word, Excel, Outlook and Access).

·        
Excellent
knowledge of and understanding in general office management and operations
principles and practices, especially within the Public Sector

·        
Sound
knowledge and understanding of government machinery and operations

·        
Candidate
should be able to work independently – with minimum supervision and guidance
from supervisors.

·        
Counselling
and guidance skills .

·        
Good
Presentation and Report Writing skills

·        
Ethics
and integrity -Well-developed interpersonal and communication skills and an
ability to liaise with people from diverse socio/cultural backgrounds.

·        
Comfortable
handling confidential information.

·        
Multi-tasking
and time-management skills, with the ability to prioritize tasks .

·        
Good
oral and communication skills. .

·        
Customer
Care and public relations skills.

How to Apply:

All applications must be accompanied with recent (3) passport size
photographs and CVs detailing work experience, present position, current
remuneration, professional and educational qualifications. Applicants must also
include contact details (telephone and email) of three (3) referees and female
candidates are encouraged to apply. Applications should be addressed to the Permanent
Secretary, Ministry of Water and Environment, Old Port Bell Road, Luzira P.O
Box, 20026, Kampala and should be delivered to the Ministry Registry

Deadline: 12th November 2020

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