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UN Logistics Associate Jobs – World Food Programme (WFP)
Job Title: Logistics Associate
Organization: World Food
Programme (WFP)
Programme (WFP)
Duty Station: Uganda
Position Grade: G6
Reports to: Head of Field
Office
Office
About US:
The UN World Food Programme (WFP) is the United Nations frontline
agency against world hunger. It is the largest and longest serving humanitarian
agency in Uganda. Currently WFP focuses on three priority areas namely:
Emergency Humanitarian Action (EHA); Food & Nutrition Security (FNS); and
Agriculture & Market Support (AMS). WFP has operations in various parts of
the Country.
agency against world hunger. It is the largest and longest serving humanitarian
agency in Uganda. Currently WFP focuses on three priority areas namely:
Emergency Humanitarian Action (EHA); Food & Nutrition Security (FNS); and
Agriculture & Market Support (AMS). WFP has operations in various parts of
the Country.
Job Summary: The Logistics
Associate will demonstrate responsibility and initiative to respond
independently to queries with only general guidance for all assistance
modalities for both WFP and logistics common services. The incumbent will provide
specialized support functions and/or supervise staff performing standard
logistics/supply chain processes and activities to enable effective delivery of
goods and services for all delivery modalities.
Associate will demonstrate responsibility and initiative to respond
independently to queries with only general guidance for all assistance
modalities for both WFP and logistics common services. The incumbent will provide
specialized support functions and/or supervise staff performing standard
logistics/supply chain processes and activities to enable effective delivery of
goods and services for all delivery modalities.
Key Duties and
Responsibilities:
Responsibilities:
·
Offer specialized support to logistics
operations and activities, following standard processes and contributing,
directly or indirectly, to the effective delivery of food assistance to
beneficiaries.
Offer specialized support to logistics
operations and activities, following standard processes and contributing,
directly or indirectly, to the effective delivery of food assistance to
beneficiaries.
·
The jobholder will coordinate requisitioning and
ensure timely delivery of commodities and supplies to authorised partners and
destinations.
The jobholder will coordinate requisitioning and
ensure timely delivery of commodities and supplies to authorised partners and
destinations.
·
Manage logistics vendors’ contracting activities
including performance monitoring and measurement.
Manage logistics vendors’ contracting activities
including performance monitoring and measurement.
·
Support gathering market intelligence, vendor
assessments (e.g. transporters, retailers) to support vendor selection process.
Support gathering market intelligence, vendor
assessments (e.g. transporters, retailers) to support vendor selection process.
·
Identify, resolve and/or provide recommendations
on specialised queries/requests for support, using initiative and following
standard processes, to ensure timely and accurate resolution of enquiries with
excellent client service mind-set.
Identify, resolve and/or provide recommendations
on specialised queries/requests for support, using initiative and following
standard processes, to ensure timely and accurate resolution of enquiries with
excellent client service mind-set.
·
Prepare, monitor and revise budget for all
delivery modalities, ensuring adherence to relevant procedures and in
compliance with corporate standards.
Prepare, monitor and revise budget for all
delivery modalities, ensuring adherence to relevant procedures and in
compliance with corporate standards.
·
Regularly monitor inventory management processes
to track trends and account for the inventory status from source to
beneficiary.
Regularly monitor inventory management processes
to track trends and account for the inventory status from source to
beneficiary.
·
Support oversight for commodity accounting data
quality and integrity.
Support oversight for commodity accounting data
quality and integrity.
·
Keenly analyse operational pipeline and
contribute to assessments and operational planning for all delivery modalities,
to ensure that supply chain requirements are taken into consideration.
Keenly analyse operational pipeline and
contribute to assessments and operational planning for all delivery modalities,
to ensure that supply chain requirements are taken into consideration.
·
. Manage documentation processing for execution
of logistics operations (e.g. customs clearance, invoice verification), take
appropriate actions to resolve operational issues escalating complex issues to
the supervisor.
. Manage documentation processing for execution
of logistics operations (e.g. customs clearance, invoice verification), take
appropriate actions to resolve operational issues escalating complex issues to
the supervisor.
·
Carry out research, collect data and conduct
analysis, produce reports (e.g. CCTI, SPRs, financial closure, physical
inventory, transport performance) and ensure information accuracy in corporate
systems to enable informed decision-making.
Carry out research, collect data and conduct
analysis, produce reports (e.g. CCTI, SPRs, financial closure, physical
inventory, transport performance) and ensure information accuracy in corporate
systems to enable informed decision-making.
·
Work closely with internal and external
stakeholders to support logistics operations management and contribute to
effective service delivery.
Work closely with internal and external
stakeholders to support logistics operations management and contribute to
effective service delivery.
·
Supervise the work of support staff, providing
practical advice and guidance, to ensure individual and team objectives are
delivered to agreed standards and deadlines for all assistance modalities.
Supervise the work of support staff, providing
practical advice and guidance, to ensure individual and team objectives are
delivered to agreed standards and deadlines for all assistance modalities.
·
Support logistics emergency preparedness and
response activities including Logistics Capacity Assessment and Contingency
Plan update, to support WFP’s response in emergencies.
Support logistics emergency preparedness and
response activities including Logistics Capacity Assessment and Contingency
Plan update, to support WFP’s response in emergencies.
Qualifications, Skills and
Experience:
Experience:
·
The applicants for the United Nations UN World
Food Programme (WFP) Logistics Associate job opportunity should hold a University
degree or its equivalent in Business Administration, Statistics, Logistics or
any other related field attained from a recognized institution;
The applicants for the United Nations UN World
Food Programme (WFP) Logistics Associate job opportunity should hold a University
degree or its equivalent in Business Administration, Statistics, Logistics or
any other related field attained from a recognized institution;
·
A minimum of five (5) years of postgraduate
professional experience in one or more of the transportation and ancillary
sectors: port operations, shipping, clearing and forwarding, air operations,
large scale road/rail transport and distribution management gained from a
reputable organization;
A minimum of five (5) years of postgraduate
professional experience in one or more of the transportation and ancillary
sectors: port operations, shipping, clearing and forwarding, air operations,
large scale road/rail transport and distribution management gained from a
reputable organization;
·
Prior exposure and experience maintaining
corporate systems and running queries on ongoing shipments, pipeline
information, insurance claims, and food stock.
Prior exposure and experience maintaining
corporate systems and running queries on ongoing shipments, pipeline
information, insurance claims, and food stock.
·
Past experience in administering third party
service providers’ contracts.
Past experience in administering third party
service providers’ contracts.
·
Previous exposure and experience in compiling
contract documentation.
Previous exposure and experience in compiling
contract documentation.
·
Experience in contract execution.
Experience in contract execution.
·
Previous experience in budget monitoring and
reporting.
Previous experience in budget monitoring and
reporting.
·
Fluency in both oral and written communication
in English.
Fluency in both oral and written communication
in English.
Personal Competencies:
·
Supply Chain Management and Optimization:
Demonstrates ability to design basic supply chain networks, including
appropriately assessing and escalating challenges to ensure that WFP is able to
provide consistent and uninterrupted service to its beneficiaries and partners.
Supply Chain Management and Optimization:
Demonstrates ability to design basic supply chain networks, including
appropriately assessing and escalating challenges to ensure that WFP is able to
provide consistent and uninterrupted service to its beneficiaries and partners.
·
Planning, Project & Resource Management:
Collects and analyses relevant technical data from diverse sources to forecast
operational needs under various scenarios and makes evidence-based proposals.
Planning, Project & Resource Management:
Collects and analyses relevant technical data from diverse sources to forecast
operational needs under various scenarios and makes evidence-based proposals.
·
Information Management & Reporting:
Liaises with internal and external stakeholders to consolidate preliminary data
analysis, draft reports and disseminate information that represents concerns
and trends.
Information Management & Reporting:
Liaises with internal and external stakeholders to consolidate preliminary data
analysis, draft reports and disseminate information that represents concerns
and trends.
·
Market Analysis, Contracting and Operational
Execution: Demonstrates ability to collect market information and
process and analyse proposals in line with WFP standard rules and regulations
in order to deliver efficiently.
Market Analysis, Contracting and Operational
Execution: Demonstrates ability to collect market information and
process and analyse proposals in line with WFP standard rules and regulations
in order to deliver efficiently.
·
Warehouse and Inventory Management:
The incumbent demonstrates ability to implement operational warehouse
procedures and normative guidance in order to manage WFP’s warehouse, handle
inventory effectively through corporate systems, and ensure loss mitigation.
Warehouse and Inventory Management:
The incumbent demonstrates ability to implement operational warehouse
procedures and normative guidance in order to manage WFP’s warehouse, handle
inventory effectively through corporate systems, and ensure loss mitigation.
·
Technical Assistance and Coordination:
Demonstrates abilities to provide basic technical advice and maintain effective
(inclusive, collaborative, unified) logistics coordination mechanisms with
humanitarian partners and other relevant stakeholders.
Technical Assistance and Coordination:
Demonstrates abilities to provide basic technical advice and maintain effective
(inclusive, collaborative, unified) logistics coordination mechanisms with
humanitarian partners and other relevant stakeholders.
Behavioral Competencies:
·
Helps teammates articulate WFP’s Strategic
Objectives.
Helps teammates articulate WFP’s Strategic
Objectives.
·
Be a force for positive change:
Suggests potential improvements to team’s work processes to supervisor.
Be a force for positive change:
Suggests potential improvements to team’s work processes to supervisor.
·
Make the mission inspiring to our team:
Explains the impact of WFP activities in beneficiary communities to teammates.
Make the mission inspiring to our team:
Explains the impact of WFP activities in beneficiary communities to teammates.
·
Make our mission visible in everyday
actions: Articulates how own unit’s responsibilities will serve WFP’s
mission.
Make our mission visible in everyday
actions: Articulates how own unit’s responsibilities will serve WFP’s
mission.
·
Look for ways to strengthen people’s skills:
Trains junior teammates on new skills and capabilities.
Look for ways to strengthen people’s skills:
Trains junior teammates on new skills and capabilities.
·
Create an inclusive culture: Seeks opportunities
to work with people from different backgrounds.
Create an inclusive culture: Seeks opportunities
to work with people from different backgrounds.
·
Be a coach & provide constructive
feedback: Serves as a peer coach for colleagues in same area of work.
Be a coach & provide constructive
feedback: Serves as a peer coach for colleagues in same area of work.
·
Create an “I will”/”We will” spirit:
Tracks progress toward goals and shares this information on a regular basis
with supervisor.
Create an “I will”/”We will” spirit:
Tracks progress toward goals and shares this information on a regular basis
with supervisor.
·
Encourage innovation & creative
solutions: Explores ways to consistently be more efficient and accurate
in own areas of work and shares new methods of work with colleagues.
Encourage innovation & creative
solutions: Explores ways to consistently be more efficient and accurate
in own areas of work and shares new methods of work with colleagues.
·
Focus on getting results: Focuses on
getting results and tracks trends in completion rates for own tasks to identify
opportunities for efficiency.
Focus on getting results: Focuses on
getting results and tracks trends in completion rates for own tasks to identify
opportunities for efficiency.
·
Make commitments and make good on
commitments: Takes responsibility for own tasks and notifies supervisor
as soon as possible of potential delays in meeting deadlines or commitments.
Make commitments and make good on
commitments: Takes responsibility for own tasks and notifies supervisor
as soon as possible of potential delays in meeting deadlines or commitments.
·
Be Decisive: Independently decides
what action to take when faced with critical choices in the workplace or in
dangerous situations in the field.
Be Decisive: Independently decides
what action to take when faced with critical choices in the workplace or in
dangerous situations in the field.
·
Connect and share across WFP units:
Suggests opportunities for partnering with other units to supervisor.
Connect and share across WFP units:
Suggests opportunities for partnering with other units to supervisor.
·
Build strong external partnerships:
Identifies opportunities to work with colleagues and partners in the field
towards common goals.
Build strong external partnerships:
Identifies opportunities to work with colleagues and partners in the field
towards common goals.
·
Be politically agile & adaptable:
Develops an understanding of the value of WFP’s teams and external partners in
fulfilling team’s goals and objectives.
Be politically agile & adaptable:
Develops an understanding of the value of WFP’s teams and external partners in
fulfilling team’s goals and objectives.
·
Be clear about the value WFP brings to
partnerships: Aligns own activities with supervisor’s priorities to
fulfill internal and external partner needs.
Be clear about the value WFP brings to
partnerships: Aligns own activities with supervisor’s priorities to
fulfill internal and external partner needs.
How to Apply:
All candidates who desire to join the United Nations World Food
Programme are encouraged to submit their applications online at the link below.
Programme are encouraged to submit their applications online at the link below.
Deadline: 1st December
2016
2016
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