The Ugandan Jobline

 

Job Title:    Finance Assistant

Organization: Mercy
Corps

Duty Station:
Kampala, Uganda

Reports to: Finance
Officer

 

About US:

Mercy Corps has been
present in Uganda since 2006, focusing its interventions on economic and
agricultural development, maternal child health and nutrition, governance,
conflict management and humanitarian response. In 2017, Mercy Corps had an
impact on almost 1 million beneficiaries in Uganda through our work focusing on
building resilience and enabling economic growth, improving opportunities to
attain better health and nutrition, and improving governance and conflict
management. Common themes include community engagement, inclusive development,
gender, and working in partnership with local government, the private sector
and civil society actors.

 

Job Summary:  Working in the Finance Department under the
direct supervision of the Finance Officer and Finance Manager, the Finance
Assistant will be responsible for cash and bank transactions management,
compliance, maintaining proper and well organized finance documents, the
processing and recording of payment transactions in timely and accurate manner.
S/he is responsible for maintaining an updated document tracker for all
documents coming to finance for review and Conduct himself/herself both
professionally and personally in such a manner as to bring credit to Mercy
Corps and not to jeopardize its humanitarian mission.

 

Key Duties and
Responsibilities:

Program Management

·        
Prepare
checks or wire transfer payments based on fully approved documents and present
them to final authorizers for EFTs

·        
Receive
all documentation from other department for finance review and assign them to
respective finance reviewers as per AAM.

·        
Coordinate
with field finance teams and ensure receipt of weekly FC transaction files for
review and posting

·        
Ensure
Kampala Cash is well managed including petty cash replenishments, Cash counts
and safety guidelines adhered to.

·        
Perform
accurate Weekly and end month cash counts and reconciliations for Kampala cash
transactions

·        
Ensuring
that all supplier payments have receipts acknowledging payment attached to them
in a timely manner.

·        
Ensure
that compliance to the Approval levels of all supporting documents (quotation
analysis, POs, PRs, Payment requests) before proceeding to make a payment

·        
Making
entry of Cash transactions, purchase Invoices(PIs) and General journals (GJs)
in the Accounting Software for review by the FO and posting.

·        
Prepare
and compile End of Month Package to make it ready for sending to Headquarters
for month closing.

·        
Managing
bank relations and ensuring any changes are updated timely for smooth running
of the finance function.

·        
Stamping
of All transactions for Kampala office with PAID and CLEARED stamp respectively
as per requirement.

·        
Compile
copies of vouchers and other supporting documentation as may be required for
Audit.

·        
File all
cash and bank vouchers and maintain systematic voucher filing system, well
labelled such that files are clearly identifiable.

·        
Maintaining
an updated advance register for Kampala office and ensuring that employee
advances are cleared with n the limits of MC advance policy.

·        
Offer
prompt support and backstopping to field finance, other finance assistants
whenever required.

·        
Support
new Finance Team members settle in by providing necessary logistics for their
work

·        
Any
other tasks that may be assigned by the supervisor.

 

Qualifications, Skills and Experience:

·        
The
applicant for the Mercy Corps Finance Assistant job should preferably hold a
degree in accounting or a relevant business field

·        
Two or
more years of bookkeeping, banking or cashiering experience.

·        
Extensive
knowledge of financial management and accounting

·        
Strong
analytical skills including attention to details are essential

·        
Demonstrated
experience and skills with financial reports preparation and

·        
Strong
computer skills in MS Office programs, particularly Excel.

·        
Accuracy
in the processing of cash transactions, mathematical aptitude and attention to
detail.

·        
Excellent
oral and written English skills.

·        
A clear
understanding of finance and procurement ethics as well as the willingness and
ability to enforce compliance with Mercy Corps and donor policies and
procedures is essential. 

·        
A high
level of personal integrity, honesty and transparency in all cash handling is
absolutely essential. 

·        
The
ability to interact effectively with international and national staff members
is required. 

·        
A
demonstrated ability to work quickly and accurately, meet deadlines, and
process information in support of changing program activities is necessary.

 

How to Apply:

All candidates
should apply online at the link below.

 

Click
Here

 

Deadline: 16^th November 2020

 

For more of the
latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

 

 

Related Jobs