UN Senior Supply Assistant Job Careers – United Nations High Commissioner for Refugees (UNHCR)

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Job Title:      Senior Supply Assistant
Organisation: United Nations
High Commissioner for Refugees (UNHCR)
Position No.: 10026821
Vacancy Notice: 33/2016
Reports to: Supply Officer
Duty Station: Arua, Uganda
Post Grade: GL5
About UNHCR:
The Office of the United Nations High Commissioner for Refugees was
established on December 14, 1950 by the United Nations General Assembly.
UNHCR’s mandate under the Statute of the Office of the United Nations High
Commissioner for Refugees is to lead and co-ordinate action for international
protection to refugees; seek permanent solutions for the problems of refugees
and safeguard refugee rights and well-being. UNHCR has an additional mandate
concerning issues of statelessness, as it is given a designated role under
Article 11 of the 1961 Convention on the Reduction of Statelessness.
Job Summary: The Senior
Supply Assistant provides support supply to all local activities pertaining to
the supply chain function including planning, sourcing, transport, shipping,
customs clearance and warehousing in the operation. The incumbent will be
supervised by a Senior Officer who provides regular guidance. S/he will work
independently on routine tasks while follows instructions of the supervisor or
more complex issues. The incumbent will maintain regular contact on a working
level on routine issues with other UNHCR offices, UN agencies, NGOs, government
partners and commercial contractors in the area to facilitate the operation.
The duty of the incumbent is to support the management of material resources
within the geographical area covered by the office while exercising efficiency
in the use of those resources.
Key Duties and
Responsibilities:  
Strategy: Apply UNHCR procurement strategy when planning for
purchase of important commodities and services.
Operational Support:
  • Initiate custom clearance of consignments,
    draft exemption requests, and liaise with local agent. Support warehouse
    management, and assist with planning and goods deliveries, and provide
    information on the status of requests and the availability of items in the
    supply chain.
  • Maintain accurate and comprehensive
    records on logistical activities and provide reports and updates
    periodically, and on request.
 Infrastructure Support:
  • Examine Purchase Requests to ensure
    conformity and liaise with requesters.
  • Prepare quotation requests and tenders,
    produce bid-tabulations from tenders and prepare Purchase orders for
    approval.
  • Dispatch approved Purchase Orders, and
    follow-up with the delivery of ordered commodities and services.
  • Provide information on all procurement
    activities within area of responsibility.
  • Assist in managing Property, Plant and
    Equipment (PPE) effectively according to UNHCR rules and regulation
    including registration and marking of new PPE, Physical verification of
    PPE, preparation of agreements, preparation of disposal forms (including
    submissions to LAMB/AMB), and assistance with disposal of PPE.
  • Produce standard asset management reports
    and other asset information, periodically and when requested.
Business Support:
  • Maintain accurate data in all relevant
    business systems.
  • Compile statistical information on supply
    chain related matters that will assist in decision making.
  • Any other responsibility deemed necessary
    or as delegated by the Supervisor in order to meet the level of service
    required by the organisation.
Key Performance Indicators:
UNHCR delivers timely and quality goods and services to persons of concern in
compliance with supply chain rules and procedures.
Qualifications, Skills and
Experience:
  • The ideal candidate for the United Nations
    UNHCR Senior Supply Assistant job placement should have completed
    secondary education with post-secondary training/certificate in Business
    Administration, Logistics, Warehousing or a related field.
  • At least five years of previous relevant
    job experience.
  • Fluency in English and working knowledge
    of another relevant UN language and/or local language (as applicable in
    the duty station).
How to Apply:
All interested Ugandan nationals who wish to join the United Nations
High Commissioner for Refugees (UNHCR) in the aforementioned capacity are
encouraged to click on the link below and follow the application instructions
after reviewing the job details.
Deadline: 4th
January, 2017
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