The Ugandan Jobline

• Support implementation of operational
  strategies, adapts processes and procedures focusing on achievement of the
  following results;
• Ensure full compliance with UNOPS rules
  and regulations of programme/project management, financial processes,
  financial records and reports and audit follow up, human resources
  management, procurement processes; implementation of the effective
  internal control framework,
• Work in close elaboration of the content
  of internal Standard Operating Procedures in Programme/Project Management,
  in consultation with the direct supervisor and office management.
• Ensures efficient and effective portfolio
  planning, administration and management, focusing on achievement of the
  following results:
• Support of all aspects of project
  implementation and service delivery in full compliance with UNOPS rules
  and regulations; monitoring of progress for all projects/service
  agreements under his/her responsibility, anticipating operational and
  budgetary issues and taking pre-emptive action.
• Interaction with colleagues, clients and
  partners and undertaking of missions, as may be required, to guide
  operational issues and UNOPS service provision.
• In charge of the resolution of operational
  and process issues, referring complex issues to supervisor with clear
  recommendations for courses of action.
• Representation of UNOPS at project
  meetings (e.g. Steering Committee Meetings)
• Support in the provision of operational,
  budgetary and financial guidance to project personnel
• Offer support in the preparation of
  project budgets and revisions and other related documents
• Initiation of procurement of goods or
  services by requesting quotations or proposals, examining cost estimates,
  evaluating cost effectiveness and compliance with provisions contained in
  the UNOPS Procurement Manual and related guidelines. Active follow-up from
  procurement award to contract issuance and management
• Provide support in the preparation of
  contracts for services, memoranda of agreement, inter-agency agreement and
  grant agreements
• Support in verification of accuracy of
  request/transactions and completeness of documentation as pertains to the
  Project
• Monitoring of expenditures, regularly
  informing supervisor and clients of budget status and any need to
  reallocate resources to meet objectives
• Planning, organization and implementation
  of training, conference and study tour logistics
• Assist in the preparation of briefing
  materials as required for mission travel and/or discussion on project
  activities
• Any other duties as assigned by the
  Project Manager

• Maintenance of accurate data and
  information to facilitate monitoring and evaluation of project and service
  activities, and to institutionalize and disseminate knowledge
• Coaching and/or mentoring of colleagues on
  portfolio management and service administration and encouraging feedback
  to lead to process improvement and standardization
• Publication and sharing of information and
  knowledge with colleagues, clients and partners
• Participation in the trainings for the
  programme, operations and projects staff on programme/project management
• Sound contributions to knowledge networks
  and communities of practice

• The ideal candidate for the United Nations
  Office for Project Services (UNOPS) Project Support Associate job
  placement should have completed Secondary education.
  Technical/Professional Diploma in the relevant field is an advantage.
  Possession of a Bachelor’s or Master’s degree University degree preferably
  in  international affairs, business
  administration, social sciences, economics, agriculture, environmental
  studies, development studies or another field relevant to international
  development assistance will be an asset.
• At least six years of relevant working
  experience is required
• Previous exposure and experience in
  managing service delivery and working directly with Project Managers and
  or support functions is an asset.
• Previous experience with an international
  organization and or knowledge of UN rules and procedures in budget
  management, contracting, purchasing and recruitment of project personnel
  is highly desirable. 
• At least three years of Accounting &
  Finance skills in Budget revision and financial Reporting
• At least three years of
  Executive/Management – Client relations management skills
• A minimum of three years of skills in
  Administration – Planning
• Executive/Management – Communications is
  desired
• Humanitarian experience is desired
• Accounting & Finance – Knowledge of UN
  Financial Rules and Regulations is desired
• Languages: Fluency in written
  and oral English is required

• Integrity and Inclusion
• Leading self and others
• Partnering
• Results Orientation
• Agility
• Solution Focused
• Effective Communication

• Shares knowledge and experience.
• Actively works towards continuing personal
  learning and development in one or more practice areas, acts on learning
  plan and applies newly acquired skills.

• Ability to perform a broad range of
  specialized administrative and financial tasks, including screening
  programme/projects documentation, analysis and assessment of projects,
  projects data entering, preparation of budgets and revisions, provision of
  information.
• Ability to review a variety of data,
  identify and adjust discrepancies, identify and resolve operational
  problems.
• Knowledge of project management highly
  desirable.
• Ability to work with accuracy under
  pressure and with minimum supervision.
• Good knowledge of UNOPS procurement,
  financial, HR management and administrative rules and regulations.
• Knowledge of UNOPS BIIP systems is highly
  desirable. At the very minimum, strong knowledge of IT packages,
  especially Word and Excel.
• Ability to provide input to business processes
  re-engineering, implementation of new systems

• Speaks and writes clearly and effectively;
  Listens to others, correctly interprets messages from others and responds
  appropriately; Asks questions to clarify, and exhibits interest in having
  two-way communication; Tailors language, tone, style and format to match
  the audience; Demonstrates openness in sharing information and keeping
  people informed.
• Takes ownership of all responsibilities
  and honours commitments; Delivers outputs for which one has responsibility
  within prescribed time, cost and quality standards; Operates in compliance
  with organizational regulations and rules; Supports subordinates, provides
  oversight and takes responsibility for delegated assignments; Takes
  personal responsibility for his/her own shortcomings and those of the work
  unit, where applicable.
• Focuses on result for the client and
  responds positively to feedback.
• Consistently approaches work with energy
  and a positive, constructive attitude.
• Remains calm, in control and good humored
  even under pressure.
• Ability to manage projects with high
  degree of independence, exercising good judgment and problem solving
  skills.

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