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Job Title:    Executive Assistant

Organization:  SPOUTS

Duty Station:  Kampala,
Uganda

 Reports to: SPOUTS of Water Ltd C-Suite and SPOUTS Impact
Executive Director (Leadership team)

Job Duration: Full Time

Compensation: Commensurate with experience.

 

About US:

SPOUTS is a social venture that locally manufactures and distributes
effective ceramic water filters to improve the access to clean drinking water
sustainably in Uganda. In addition, we locally manufacture free hand-washing
stations to improve access to hygiene. 
Our mission is to provide clean drinking water and hygiene services to
all East Africans. We currently sell multiple water filter products under the
brand name “Purifaaya”.  The Purifaaya
provides financial, social, and health benefits for its customers in addition
to environmental benefits. Since SPOUTS sold its first Purifaaya in 2015, it has
distributed 60,000+ filters to East Africa providing over 350,000 end-users
with long-term access to clean drinking water. 
SPOUTS is a rapidly-growing organization with over 100 employees and the
next step is to scale its operations across all of East Africa to provide all
with clean drinking water.

 

Job Summary:  The
Executive Assistant is a highly organized, detail-oriented contributor who
thrives on ensuring that some of the most senior leaders are supported in their
day-to-day needs and that the company is always presented at its best with both
internal and external stakeholders.

 

Key Duties and
Responsibilities:

Executive Support and Liaison

·        
Serves as the CEO’s administrative liaison to the
C-suite, company Leadership team and company guests.

·        
Curating
exceptional visits that put the company’s best foot forward for highpriority
guests.

·        
Well polished, welcoming, and timely communications
with important visitors and guests to the office to make their visit as
seamless, pleasant, and professional as possible.

·        
Set up logistics for visitors including visa letter support, ground
travel, accommodation, greeting and settling in at office.

·        
Coordinate meeting space and refreshments for any
important meetings as requested.

·        
Maintains discretion and confidentiality in
relationships with all the C-suite, company leadership team and company guests.

Supporting travel logistics for the company’s senior leaders

·        
Coordinate travel itineraries for Company C-Suite
when they travel, in compliance
with the travel policies.

·        
Support with visa logistics, ground travel, and
accommodation as necessary.

·        
Support the Leadership Team with travel bookings as
may be required.

Supporting culture-building, leadership initiatives

·        
Setting up C-team initiated team cohesion events (e.g. games, dinners, town
halls, happy hours, team building events, internal and offsite meeting etc)

·        
Providing ad hoc support to the Talent and Culture
Committee on special projects to uphold and review company culture such as Diversity Reports and
Culture Proposals

·        
Research and internally share upcoming industry
related events in market.

Managing C-team Calendars & Administrative Support

·        
Managing an extremely active C-team calendars for
initiatives such as Office Hours
and providing support to C-team in booking internal & external meetings.

·        
Follows up on contacts made by the CEO and supports
the cultivation of ongoing relationships.

·        
Plans, coordinates and ensures the CEO’s schedule is
followed and respected. Works
closely and effectively with the CEO to keep them well informed of upcoming
commitments and responsibilities, following up appropriately.

·        
Arranging complex and detailed travel plans,
itineraries, agendas and compiling documents for travel-related meetings.

·        
Assist in filing of C-team expenses and fulfill
C-Team business card order production, office supply orders and deliveries.

·        
Completing expense reports, composing and preparing
correspondence that is sometimes confidential.

Special Report to the CEO and leadership Team.

·        
Work on the Chief Executive team to deliver on
strategic tasks and support strategic projects.

·        
Manages and maintains a variety of special projects
for the leadership team, some of which may or may not have organizational impact. Prioritizes conflicting needs;
handles matters expeditiously, proactively, and follows-through on projects to
successful completion, often with deadline pressures.

·        
Ensures that the CEO and leadership team’s bios are
kept updated and responds to
requests for materials regarding the CEO, leadership team and the company in
general.

 

Qualifications, Skills and
Experience:

·        
Relevant
tertiary qualification may require at least an associate’s or bachelor’s
degree, preferably in a field relevant to the executive’s business or
organization.

·        
A
minimum of two years of experience supporting senior leaders – calendar
management, travel and logistics

·        
Proven
track record executing in a fast moving, detail-oriented environment with a
commitment to effective communication and customer service

·        
Derives
a high level of satisfaction from being highly responsive and timely in dealing
with individual issues

·        
Excellent
written and verbal communication skills (English)

·        
Proficiency
with Microsoft Suite (Word, Excel, PowerPoint) required

·        
High
level of competency with analysis and interpretation of qualitative and
quantitative data

·        
Excitement
about Company’s mission and a deep desire to make an impact on customers

·        
Ability
and drive to work independently

·        
Thrives
on teamwork

·        
Endless
curiosity

 

How to Apply:

All candidates should send their application letters, updated CVs and
relevant academic documents via Email to: recruitment@spouts.org

 

NB: Remember to attach your salary expectations.

 

Deadline: Monday, 9^th
November 2020

 

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