The Ugandan Jobline

• Has a full understanding of MC procurement
  policies and formats. Provide training to staff on these policies
• Enforce proper use of procurement ceilings
  and approval procedures
• Ensure that Mercy Corps’ procurement
  activities are legal and moral
• Support Program and Operational personnel
  in regular procurement planning meetings
• Obtain quotations and bids from the market
  for PRs as per Mercy Corps standards and formats
• Interact with contractors, in coordination
  with the Program
• Ensures that the required documentation of
  supplies and transactions are completed to MC standards
• Coordinate with the Finance Department to
  ensure that payments to vendors are made on-time and without any
  unnecessary strain on the financial systems of MC
• Ensure that purchase status and completed
  purchases reports using the Ongoing PR Masterlist and PR Master list are
  updated regularly and reported to the supervisor on weekly basis
• Plan goods delivery to MC offices and/or
  Project sites in accordance to the needs, while minimizing cost and taking
  in to account effects of seasonal rains

• Reads and has a clear understanding of the
  Mercy Corps Asset Management Manual and all procedures;
• Ensures that procedures outlined in the
  Mercy Corps Asset Management Manual will be implemented in Field Office.
• Ensure all new Mercy Corps assets in the
  field office are in the asset register and ensure the appropriate coding
  and tags are placed on each item.
• Ensures the electronic database is updated
  monthly and provide an electronic copy to supervisor; a hard copy is
  printed, signed and filed in the assets folder;

• Oversee the smooth flowing of routine, administrative
  work of Mercy Corps office
• Ensure office and personnel policies are
  in compliance with Mercy Corps Field Administration Manual and National
  Staff Policy Handbook
• Ensure adherence to all Mercy Corps
  administrative procedures by support staff
• Ensure proper functioning and maintenance
  of the office equipment and other facilities
• Manage the maintenance of personnel files
  for the Mercy Corps Office and ensuring leave records of all staff are
  properly maintained and updated

• Serve as security focal point for the
  field office, update and implement security policies appropriate for the
  local context
• Ensure all national and international
  staff are well-informed of security policies and procedures, including
  emergency strategies and evacuation plans
• Mentor and train the hired security staff
  on Mercy Corps Security Standard Operating Procedures
• Prepare and submit regular security
  reports to Supervisor on occurring incidents and any security
  issues/concerns

• The ideal candidate for the Mercy Corps Procurement,
  Logistics and Administration Officer job opportunity should preferably
  hold a Bachelor’s Degree in Procurement and Logistics Management, Business
  Administration or related equivalent field (with
  international NGOs is an asset).
• At least three years’ experience in
  logistics and procurement with strong organizational skills, ability to
  maintain the procurement and logistics filing system, ability to interact
  effectively with international and national personnel, adaptability to
  unanticipated circumstances.
• Previous exposure and experience in
  operations in humanitarian programming, specifically with experience on
  cash transfer programming and cash for work is highly preferred.
• Microsoft Office computer skills and
  experience with using email.
• Excellent English oral and written skills,
  knowledge of Local language is an advantage
• Demonstrated ability to solve problems
  independently without supervision

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