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Job Title:    Finance and Administration
Assistant (2 Fresher Job Opportunities)

Organization:  Infectious
Diseases Institute (IDI)

Duty Station:  
Wakiso and West Nile, Uganda

Vacancy Code:
FAA-X006

Reports to: ICYD
M & E Officer

 

About US:

The Infectious
Diseases Institute (IDI) is a Ugandan not-for-profit organization whose mission
is to strengthen health systems in Africa, with strong emphasis on infectious
diseases, through research and capacity development. IDI has six operational
areas through which it works to achieve its mission: Prevention, Care and
Treatment; Training, Research, Laboratory services (including the CAP-certified
IDI Core Lab & Translational Lab), Global Health Security and Health System
Strengthening.

 

Job Summary:    The Finance and Administration Assistant
will provide finance, administrative, and secretarial support to the ICYD/IDI
OVC Project. He/she will participate in drawing of periodic work
plans/budgets-in relation to the set targets, account for all the project field
funds and ensure proper utilization of project assets and equipment. Develop a
database of contact information; maintain distribution lists for various kinds
of project communication and schedule all project meetings; attend and take
minutes as appropriate.

 

Key Duties and
Responsibilities:

·        
Provide day-to-day
support to IDI OVC Project activities in the Districts.

·        
Participate in drawing of periodic work
plans/budgets-in relation to the set targets.

·        
Work with the Districts & Project teams to
support delivery of OVC services.

·        
Ensure safe custody and account for all the project
field funds and ensure proper
utilization of project assets and equipment.

·        
Develop monthly schedules to allocate use of vehicles.

·        
Supervise the drivers.

·        
Support in the management of project resources such
as human resources, finances, vehicles
among others.

·        
Prepare financial reports on a monthly, quarterly
and annual basis.

·        
Assist with all aspects of administrative management, directory maintenance,
logistics, equipment inventory and storage.

·        
In charge of managing inventory of assets and supplies,
monitoring critical level of stocks.

·        
Coordinating between project operating units in
resolving day-to-day
administrative and operational problems.

·        
Scheduling and coordinating all appointments and
meetings both staff and those
for other stakeholders as scheduled.

·        
Preparing meeting minutes, meeting notes and
internal support materials.

·        
Manages staff Leave schedules and maintain an
updated staff project leave
tracker

·        
Perform any other duties
as reasonably assigned.

 

Qualifications, Skills and Experience:

·        
The
ideal candidate must hold a Bachelor’s degree in a finance related field

·        
Additional training in accounting packages will be an advantage

·        
At least
two years of relevant work experience

·        
Basic accounting and book keeping skills

·        
Good secretarial skills, including advanced
abilities in word-processing,
spreadsheets, filing, and general computer use; knowledge of MS Excel, Word and
other common software programs

·        
Excellent communication and interpersonal skills;
strong writing skills are
essential

·        
Ability to perform typing/word processing duties;
knowledge of written
communication formats and composition of such communications is crucial

·        
Knowledge of general office practices and procedures
particularly in filing,
gathering and compiling information

·        
The ability to consistently complete multiple
requests in a timely fashion.

·        
Ability to work independently and with minimal
supervision

 

How to Apply:

All suitably
qualified and interested should send their CVs, including details of email
address, present position, current remuneration, Certificate/testimonials and
address of three (3) Referees plus telephone contact to the stipulated email
address with an application and CV to hr@idi.co.ug

 

Key Notes:

·        
IDI is
an equal opportunity employer and does not charge a recruitment fee or any
other fees at any stage of the recruitment process.

·        
In this
particular recruitment, preference will be given to internal interested
candidates who meet the required specifications and have worked with IDI for a
period of at least one year.

·        
Make
sure that your application letter, CV and certificates are attached as one
document.

·        
Indicate
the Vacancy Code as the subject line of your email.

·        
Please
note that if you DO NOT indicate the vacancy code as instructed above, your
application will not be considered.

·        
Any form
of canvassing will lead to automatic disqualification.

·        
Only
shortlisted candidates will be contacted.

 

Deadline: 19th November, 2020

 

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