The Ugandan Jobline

• Prepare and maintain financial forecasts
  in consultation with the Project Coordinator and senior regional program
  management team; execute the ACODEV Finance Manual effectively.
• Work closely with the Regional Coordinator
  to manage relationships with donors coming to the region and support the
  coordinator in designing and implementing appropriate financing tools;
• With support from the quality standards
  team at the region, design appropriate financial due diligence procedures
  for projects and perform financial assessment of regional based projects.

• With support from the national head of
  finance, ensure efficient monthly financial monitoring and reporting
  (including monthly monitoring of expenses and revenues, reviewing and
  upgrading existing procedures, ensuring production of appropriate
  financial reports for internal and external clients on a monthly basis);
• Work to ensure that high quality
  accounting is maintained at the regional office including overseeing day
  to day accounting, and managing the year-end audit process at the regional
  office
• The incumbent will also consolidate the
  monthly Budget Variance Reports-BVA (vote monitoring report) of all
  projects at the regional office and submit to the Regional Coordinator on
  a monthly basis.
• Keenly review the regional office Advance
  Register on a weekly basis and follow up any over dues accountabilities at
  the regional office. These will be submitted to the Regional Coordinator
  on a monthly basis.
• Organize, chair and prepare internal
  audits and finance committees meetings at the regional office level.

• With support from the Regional
  Coordinator, oversee office management duties at the regional office;
• Be the chair of the budgeting committee at
  the Regional Office and review all department budgets at the regional
  office.
• With support from the senior management
  team at the regional office, innovate ideas to better human resource and
  enforce the existing human resource manual.
• Maintain an updated fixed asset register
  at the regional office.
• With support from the project leads at the
  region, oversee travel arrangements and monitor travel expenditures.

• Ensure regional office compliance to
  relevant local and national government regulations;
• With support from other managers and
  officers at the regional office, ensure compliance with internal policies,
  statutory obligations and Donors’ requirements.

• Shall be responsible for the regional
  finance department and supervise all Finance team members at the regional
  office.
• Conduct participatory appraisals for staff
  in the finance department.

• Take lead in the processes of training and
  building capacity of all regional staff on matters of policies for easier
  administration.
• Act as the primary resource person on
  Human Resource management and Finance Management at the regional office
  level.
• Conduct capacity building on basic
  accounting and reporting on regular intervals for all regionally based
  staff including non-finance managers and carry on mentorship in specific
  areas for the regional office finance department staff.

• The ideal candidate for the ACODEV Swedish
  Embassy Project Finance and Admin Officer job vacancy should preferably
  hold a university degree in Accounting, Commerce, Statistics, Economics or
  related field; Master’s in Business Administration, Finance or Human
  Resource is just an added advantage.
• The applicant should also hold CPA, ACCA
  or other internationally accredited professional accounting bodies.
• A minimum of three years work experience
  in finance planning processes, performance management, finance monitoring
  and evaluation, finance capacity building in nongovernmental or
  international organization
• Previous experience in designing and
  managing budgets and the corresponding NGO’s acceptable reporting formats.
• Expertise in using various accounting
  packages or software like quick books etc;
• Experience in Human Resource management
  including training and facilitation skills for staff;
• Previous exposure and experience in
  procurement, stores and fleet management required.
• Computerized accounting programs
• Accounts payable and accounts receivables
• Generally accepted accounting principles
  and fund accounting
• Skilled in the preparation of financial
  statements
• Skilled in the preparation of financial
  reports
• Experience and skills in the
  administration of employee benefits
• Skilled in payroll systems and reporting
• Skills in office administration
• An understanding of relevant NGO
  legislation, policies and procedures
• Broad knowledge and understanding of the
  cultural and political environment
• Broad knowledge and understanding of the
  management of cross cutting issues, with a focus on participatory
  processes, integrated programming, protection and gender issues;
• Supportive attitude towards processes of
  strengthening staff capacity and working passionately with others;
• Leadership qualities, personnel and team
  management including mediation and conflict resolution;
• Ability to thrive in a fast-paced,
  multi-tasking environment;
• Excellent organizational management
  skills;
• Proven skills in critical thinking,
  assessment and analysis; strong competency in conceptualizing and
  designing strategic financial and business frameworks;
• Excellent communication, team building and
  training skills with the ability to establish and maintain effective
  working relations in and outside the organization;
• Ability to work effectively in
  multi-cultural environment;
• Experience in the use of accounting
  software that is appropriate to NGO finance management business like
  Quick-books, NAVISION etc.
• Experience in design of management and
  administrative policies and procedure for NGOs.
• Be honest, mature and trustworthy
• Be respectful
• Possess cultural awareness and sensitivity
• Be flexible
• Demonstrate sound work ethics
• Fluency in written and spoken English and
  other native languages

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