The Ugandan Jobline

• In charge of drafting of advertisements,
  calls and invitations for bids to obtain quotations in accordance with
  organizational procurement procedures; organizing/facilitating the evaluation/interviews;
• Obtaining competitive quotations for
  services and supplies as per the organization procurement policy and
  passing information to the relevant parties for processing and subsequent
  clearances;
• Following up with requesting party that
  goods or services are delivered in good order and follow up on delivery
  where necessary;
• The jobholder will be providing required
  information to relevant parties to maintain an updated register of Bioversity
  assets, including their operational conditions;
• Maintaining the log of assets and relevant
  related documentation.

• Preparing of payments, cheques and money
  transfer requests;
• Obtaining required clearances and filing
  of documents including invoices, Travel Requests and Requests for Supplies
  and Services (RSS);
• Preparing approved payments for
  processing, ensuring the accuracy of coding and supporting documentation
  conformity with financial rules and regulations;
• Assisting with the photocopy and filing of
  monthly financial report documents and other financial documents as
  necessary;
• Offering support in the reconciliation of
  financial reports from other offices and those submitted by partners.

• Maintaining weekly transport /travel
  roaster for all staff to ensure that the vehicle movements are well
  coordinated;
• Tracking all usage and fuel consumption of
  official vehicles using the vehicle log book and any personal usage
  recharged to the respective individuals;
• In charge of monitoring administrative
  aspects of vehicle maintenance such as insurance expiry.

• In charge of maintaining effective records
  on all administrative functions and services;
• Maintaining an up to date database for all
  Bioversity stakeholders;
• Drafting routine correspondence and
  assisting in the preparation of periodic reports on functional areas
  related to the above;
• Providing back up support for other
  administrative assistants as requested;
• Perform any other duties as required.

• The ideal candidate for the Accounts and
  Administrative Assistant job placement should have completed secondary
  school education supplemented by office training. Possession of a
  Bachelor’s degree is desired
• At least three years of relevant
  experience.
• Proficiency in relevant software packages
  (Microsoft Word, Excel, and PowerPoint).
• Knowledge of standard office procedures.
• Excellent interpersonal, communications
  and teamwork skills; courtesy, tact and the ability to establish and
  maintain effective working relationships with people of cultural and
  national backgrounds.
• Good personal organization, priority
  setting and problem solving skills.
• Strong client orientation and service approach.
• Good judgment and initiative; ability to
  work independently within assigned areas.
• Experience in an international working
  environment.
• Excellent command of the English language,
  both written and spoken. Working knowledge of other languages is desired

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