The Ugandan Jobline

• Represents AIRD in country
• Represent AIRD in meetings with relevant
  partners in consultation with the Country Management Team (CMT) and/or the
  Director of Operations
• Ensures that a strong and functional
  participatory management system is in place.
• Ensure the full and proper implementation
  of AIRDs 7 SOPs are being followed
• Works in liaison with CEO and DOO to
  implement strategic plan including but not limited to the diversification
  of partners and sectors
• Takes all necessary measures to motivate
  staffs and build strong team spirit at all levels
• Manages and supervises directly the works
  of the CMT including the Finance and Administration Manager along with
  Operations Manager and train all AIRD staff on the code of conduct
• Prepares project proposals and budgets
  with CMT for the entire operations and upon approval by the CEO, negotiate
  with the relevant financing partners
• Build and maintain strong relationships
  with all partners and potential donors in the area of operation
• Develop proposals to different donors and
  financiers to acquire additional projects within and out of the country of
  operations in consultation with and approval by the CEO
• Ensure all operations reports are
  submitted to the relevant donors/financiers in time and in line with the
  sub agreements signed
• Manage all project activities and be the
  main contact point for the donor and the field staff
• Ensure project activities comply with the
  policies and regulations of the donor organization
• Responsible for overseeing the development
  and execution of project deliverables, lead project planning, budgeting,
  action plans and monitoring processes
• Responsible for submitting activity
  reports, meeting minutes and financial reports on regular basis to the
  donor
• Oversee the preparation and submission of
  annual activity-based project budgets as well as monthly and quarterly
  financial reports and sending of new funding requests
• Lead and motivate the project team and
  monitor project activities and project expenditure and coordinate work
  with consultants and volunteers in the project
• Ensures close collaboration and
  coordination with cooperating partners to guarantee smooth implementation
  of activities and achievement of results as specified in grant agreements
• Employs resourcefulness in project design,
  implementation and monitoring. Trouble shoots project problems. Identifies
  and implements creative solutions
• Ensuring that standard procedures are
  maintained in accordance with the project regulations, the staff contracts
  and the labor laws of the country
• Supervising the work of the different
  sector heads via the Operations and Admin/Finance Managers
• Ensuring that the necessary national
  manpower, in line with the allocated budgets and in consultation with the
  CMT, is placed in time
• Ensure that all national staffs are issued
  timely with letters of appointments, contracts, job descriptions & ID
  cards
• Approving In consultation with the CMT and
  Sub-Office Managers, leave applications for expats
• Ensuring that staff performance
  evaluations are conducted annually before end of December each year
• Ensuring all staff salaries and benefits
  are cleared in time
• Ensuring that the Finance and Admin
  Director (FAD) and the DOO has timely and accurate information regarding
  the budget utilizations and balances of the project
• Ensuring that regular financial reports
  are submitted to UNHCR after an endorsement by the FAD and as per the
  UNHCR regulations
• Tasked with monitoring the operations cash
  flow and the budget utilization
• Ensuring Staff salaries and all other
  staff taxes are paid in accordance with the countries labor law (i.e.
  Uganda NSSF, PAYE), Group Accident insurance, medical insurance and
  security etc are paid timely and in accordance to the provisions of the
  budgets and the contracts
• Ensuring all financial payments are as
  stipulated in the project documents
• Approve financial documents before payment
  to a limit of 40,000 USD or equivalent per payment or seek the approval of
  the CEO if more
• Ensure that internal audits are carried
  out regularly are confirm that external audit requirements are fulfilled
  at all times
• Counter checking are verifying Bank
  reconciliations every month.
• Ensure that the trial balances for both
  local and foreign currencies are made every month
• Tasked with the preparation of Project
  work plans and follow up executions in the field in coordination with the
  CMT
• Coordinate and lead preparation of project
  documents and budgets and negotiations with funding organizations upon
  approval by the CEO
• Preparing and analyzing Project Proposals
  and consulting the DOO with recommendations
• Ensure that routine and extraordinary
  Reports are prepared and submitted intime to the AIRD Head Office and
  UNHCR and all other partners as required
• Participation in preparation of Country
  Operations Plans
• Work in close cooperation with CMT,
  ensuring expenditures are for the intended purposes inthe project
  documents only and are within the allocated budgets
• Write reports on the program for
  management and for funders
• Communicate with funders as outlined in
  funding agreements
• Ensure that the program operate within the
  approved budget
• Monitor and approve all budgeted program
  expenditures
• Monitor cash flow projections and report
  actual cash flow and variance to the FAD and DOO on a regular basis
  (monthly/bimonthly)
• Manage all project funds according to
  established accounting policies and procedures
• Ensure that all financial records for the
  program are up to date
• Ensure financial reports and supporting
  documentation for funders are prepared as outlined in funding agreements
• Identify and evaluate the risks associated
  with program activities and take appropriate action to control the risks
• Monitor the program activities on a
  regular basis and conduct an annual evaluation according to the program
  evaluation framework
• Report evaluation findings to the DOO and
  recommend changes to enhance the program, as appropriate
• Fluent in both English and French (written
  and spoken)

• The ideal candidate must hold a University
  degree in a related subject
• At least three to five years of experience
  in a related field
• Demonstrate ability to work with multiple
  partners and collaborate on projects together
• Knowledge of project management,
  client/groups related to the program’s needs
• Proficiency in the use of computers for:
  Word, excel, power point other reporting tools, Simple accounting
  (packages knowledge asset), Databases, Spreadsheets, E-mail, and Internet
• to use MS Office suite of applications and
  other IT systems
• Significant experience in promoting
  strategic planning
• Ability to write clearly articulate
  proposals, reports, and correspondence
• Excellent analytical, communication and
  problem solving skills is necessary along with capacity to identify and
  articulate potential problems and provide possible solutions in concise
  and clear manner
• Previous exposure and experience working
  with international development partners, international nongovernmental
  organization (INGOs) and donors (in particular UNHCR experience) is an
  asset
• Knowledge of program management
• Knowledge of donor groups and/or issues
  related to the program area

• Behave Ethically: Understand
  ethical behaviour and practices, and ensure that own and the behaviour of
  others is consistent with these standards and aligns with the values of
  the organization
• Build Relationships: Establish
  and maintain positive working relationships both internally and
  externally, to achieve the goals of the organization
• Communicate Effectively: Speak,
  listen and write clearly using appropriate and effective communication
  tools and techniques
• Creativity/Innovation: Develop
  new and unique ways to improve operations of the organization and to
  create new opportunities
• Foster Teamwork: Work
  cooperatively and effectively with others to set goals, resolve problems,
  and make decisions that enhance organizational effectiveness
• Leadership Positively:
  Influence others to achieve results that are in the best interest of the
  organization
• Decision making: Assess
  situations to determine the importance, urgency and risks, and make clear
  decisions which are timely and in the best interests of the
  organization      as authorized
• Organizing: Set priorities,
  develop a work schedule, deploy the right resources and monitor progress
  towards goals
• Plan: Determine strategies to
  move the organization forward, set goals, create and implement actions
  plans, and evaluate the process and results
• Ensuring value for money i.e.
  program/project monitoring
• Ability to work under hardship environment
  and with minimum supervision

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