Entry Level Office Administrator Jobs – Tugende

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Job Title:           Office Administrator
Organisation: Tugende
Duty Station: Kampala,
Uganda
About US:
Tugende is a for-profit social enterprise that helps motorcycle taxi
drivers in Uganda own their own motorcycles via a fair, transparent
lease-to-own model instead of renting indefinitely. Ownership significantly
increases income, job security and road safety. Across Uganda and many other
emerging markets, motorcycles help drive the economy, mitigate traffic jams and
bad roads, and offer hundreds of thousands of jobs for those with little formal
education. Tugende is proving that millions of self-employed entrepreneurs can
receive credit to own the equipment they use to provide for their families,
even without credit histories, collateral, and in industries considered high
risk by traditional lenders.
Job Summary: The Office
Administrator will undertake administrative tasks, for our Mbuya Head Office.
The incumbent will play an integral role in the human resource and
organisational strength of Tugende. (S)he will be responsible for overseeing
the maintenance of office systems and work space, ensuring an efficient and
productive work environment for the team. 
If you’re excited to work in a fast-paced startup environment where
you’ll be challenged and accountable for driving results, then this is the role
for you!
Key Duties and
Responsibilities:  
Office Management:
  • Supervise and manage the work schedules of
    all Office support staff (receptionist and cleaners)
  • Support the finance department with
    updating  the Asset register
  • Maintain relations with service providers
    and subcontractors
  • Manage the office layout, stationery and
    equipments
  • Serve as the first contact to people’s
    questions.
  • Manage meetings/travel arrangements for
    foreign staff (Visa, transport etc)
  • Offer support to visitors and operations
    team
Human Resource Support:
  • Maintain employee files and the HR filing
    system
  • Manage staff welfare needs such as medical
    insurance, breakfast etc
  • Manage staff information in the HRmagic
  • Maintain a desirable working environment
    for all staff to ensure productivity and happiness
  • Manage staff leave in the system
  • Ensure all staff have the required work
    equipment and furniture
  • Update and maintain HR databases (new
    hires, separations and  leaves)
  • Coordinate HR meetings, trainings and
    staff engagements (retreats, staff parties etc)
  • Assist with the required documentation for
    the  performance review process
  • Ensure that all Health & Safety
    policies, procedures, rules and regulations are adhered to and are
    regularly reviewed, updated and communicated.
  • Ensure a safe workplace environment
    without risk to health.
Others: Perform other duties at request of management.
Qualifications, Skills and
Experience: 
  • The ideal candidate for the Office
    Administrator should preferably hold a Bachelor’s Degree either in HR or
    management or business related discipline
  • General knowledge of employment laws and
    practices
  • At least two years’ experience in general
    office administration
  • Ability to multi-task, prioritize, and
    manage time effectively
  • You desire to show initiative
  • Highly organised and flexible
  • Ability to handle sensitive information
    professionally and confidentially
  • Proficiency in two or more local languages
Tugende’s Core Values:
  • We have Empathy for our clients
  • We are Solutions-Oriented,
  • We are Always Growing,
  • We have Integrity in all our decisions
  • We work as a Team.
Job Benefits:
  • 21 days paid leave + 6 personal days
  • Airtime allowance
  • Transport and food allowance
  • Breakfast at office every morning
  • New, spacious office with relaxing outdoor
    staff recreation space
  • Salary negotiable, commensurate with
    experience
How to Apply:
All suitably qualified and interested candidates are encouraged to
apply online at the link below.
Deadline: 19th February, 2017
For more of the latest jobs, please visit https://www.theugandanjobline.com or
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