The Ugandan Jobline

 

Job Title:    Grants Management Specialist

Organisation: World
Vision International

Duty Station: Kampala,
Uganda

Reports to: Associate Director Grants Management

 

About US:

World Vision Uganda
is a Christian Relief, Development and Advocacy Non-Government Organization
dedicated to working with children, families and communities to overcome
poverty and injustice. We currently work in over 41 districts in Uganda. World
Vision is committed to the protection of children and we will not employ people
whose background is not suitable for working with children. All employment is
conditioned upon the successful completion of all applicable background checks,
including criminal record checks where possible. “Our Vision for every child,
Life in all its fullness.  Our prayer for every Heart, the will to
make it so.”

 

Job Summary:  The Grants Management Specialist will provide
support in ensuring the World Vision Uganda grants portfolio is managed well.
This includes but is not limited to ensuring compliance to all programmatic and
financial contractual obligations, grants are implemented on time, on target
and on budget, high quality donor reports are shared in a timely manner, and communication
between World Vision Uganda and key donors and Support Offices is maintained.

 

Key Duties and
Responsibilities:

Grants
implementation, compliance and risk management

·        
Supervise
implementation of grants ensuring timely and quality implementation per
approved designs and donor guidelines

·        
Lead
grants start-up and closure planning processes per World Vision Uganda and
donor expectation.

·        
Review/support
implementation planning and budgeting process for all grants, ensuring that
robust plans leading to timely implementation are in place

·        
Liaise
and coordinate technical teams – Technical Programme Managers, evidence and
learning, partnership, etc. – to provide the required support to grants teams,
ensuring that quality and timely support is being provided to grants teams

·        
Work
closely with the Associate Director, Evidence and Learning, Finance and others
to develop and rollout simple tools to track monthly performance for grants and
provide real time feedback to teams

·        
Support
the Associate Director to review monthly field finance reports for grants,
identifying risky grants and working with grants teams and support teams to
develop corrective actions

·        
Review
and seek donor/Support Office approval for any changes or amendments to
approved proposals and budgets prior to implementing the changes

·        
Support
the Associate Director Grants, and grants finance teams to coordinate grants
external audit as well as ensuring timely implementation of audit
recommendations of all grants projects or as may be allocated

·        
Strengthen
cross-functional linkages between all sectors in the grant implementation
processes.

·        
Support
teams to identify, document and management risks as well as ensuring overall
awareness of potential risks and impacts on running grants

Project monitoring,
reporting, documentation and learning

·        
In
conjunction with Evidence and Learning, Associate Director Grants, Finance
teams and others, support the development and maintenance of an appropriate
grants progress monitoring system – portfolio management buster, periodic
meetings, monthly progress dashboards/portfolio health tracker and feedback
mechanisms etc.

·        
Work
closely with the Compliance and Reporting Officer and others to ensure robust
review of internal and external reports leading to timely submission of high quality
reports

·        
Ensure
timely notification to management, donors and SOs of any significant milestone
changes in grants projects.

·        
Work
with relevant teams to ensure that appropriate controls, sector monitoring and
evaluation tools are being utilized in a timely manner in every grant project
for consistency

·        
Provide
status periodical reports for all grants while identifying issues that warrant
management action

·        
Coordinate
joint planning, regular field supportive supervision and monitoring visits to
projects and programmes to ensure timely and quality implementation that meet
donor standards.

·        
In
conjunction with grants teams, and evidence and learning, ensure assessments
and evaluation processes are conducted timely and input from relevant parties
including donors is incorporated

·        
Support
the Resource Development Unit by sharing lessons learnt from previous and
ongoing grants, input on grant staffing structures and other grant
implementation related information that is required for the development of new
grant proposals.

Capacity building
for quality programming

·        
Work
closely with the Learning and Organizational Development Manager, and project
managers to identify capacity gaps of the project staff and initiate capacity
building initiatives

·        
Support
P&C to carry out timely recruitment of high capacity grants staff

·        
Facilitate
orientation/induction of new grants staff on specific programming areas
including WVI/WVU, donor requirements, risk management, among others

External engagement
and communication

·        
Ensure
Support Offices and donor queries and requests are responded to in a timely
manner while ensuring quality of the responses

·        
Proactively
reach out to donors, SOs and other key partners with key updates and
information keeping the relationship strong

·        
Review
and ensure all responses/communications from the field to donors and Support
offices are of excellent quality and in line with WVU leadership position

·        
Ensure
strong participation/representation by WVU staff – project team, sector leads,
etc. in donor events, and other coordination efforts affecting/associated with
running grants

·        
Keep the
Resource Development Unit informed about Support Office and donor engagement on
ongoing grants.

·        
Perform
any other assignments as assigned by the Supervisor

·        
Participate
in the devotions and other prayer and Christian nurture initiatives at WVU

 

Qualifications, Skills and Experience:

·        
The
ideal applicant for the World Vision Grants Management Specialist must
hold a Bachelor’s Degree in Development Studies, Social Work and Social Administration
or related studies from a recognized university.

·        
A
Master’s degree and/or post graduate training in project management or any of
the related fields will be an added advantage

·        
A
minimum of seven years of working experience in an international NGO in Uganda
with a considerable part of this time at supervisory level managing diverse and
dispersed teams

·        
Must
possess at least 3 years’ experience in management of donor programmes and
projects in either Education and Child Protection; Livelihoods and Resilience;
Emergency Response, Water, Sanitation and Hygiene or Health generally

·        
A
minimum of three years of experience in fundraising / donor resource
mobilization processes

·        
Must
demonstrate experience working with multiple major donors such as USAID, ECHO,
EU, DFiD, DFAT/ANCP, UN etc.

·        
Proficiency
in Computer especially in Microsoft Office Suite and data analysis programs
such as SPSS, Stata, EPI Info.

·        
Possess
excellent communication, facilitation, networking and relationship building
skills

·        
Ability
to maintain donor relations through timely and appropriate communications.

·        
Must be
a self-starter who is able to work under stress and with minimum supervision.

·        
Must be
a committed Christian who is able to stand above denominational diversities.

·        
Ability
to influence multi-sectoral teams towards a given goal.

·        
Possess
excellent knowledge of the Humanitarian Development Field

 

How to Apply:

All suitably
qualified candidates are encouraged to submit your application and complete
Curriculum Vitae by applying online through visiting World Vision
International’s e-recruitment jobs portal at the web link below.

 

Click
Here

 

Deadline: 20^th November 2020

 

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