Filing Officer Non-profit Jobs – Infectious Diseases Institute (IDI)

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Job Title:      Filing Officer
Organisation: Infectious
Diseases Institute (IDI)
Duty Station: Kampala,
Uganda
Reports to: Accountant
About US:
The Infectious Diseases Institute (IDI) is an international non-profit
organization which is a partnership of infectious diseases and public health
specialists. The overall objective of the IDI is to strengthen health systems
with strong emphasis on Infectious Diseases, through Research and Capacity
Development. IDI has five operational areas through which it works to achieve
its mission: Prevention, Care and Treatment; Training, Research and Laboratory
services (provided through a partnership with the Makerere University – John
Hopkins University Core Lab) and Outreach.
Job Summary: The Filing
Officer will mainly be tasked with filing and archiving services.
Key Duties and
Responsibilities:  
  • The incumbent will be tasked with classifying
    and indexing records
  • Keenly track documents removed from files
    in order to ensure that borrowed files are returned
  • Modify and improve filing systems, or
    implement new filing systems
  • Perform periodic inspections of files in
    order to ensure correct placement, legibility and proper condition
  • Ensure that all records are easily
    accessible when needed
  • Respond to information enquiries, giving
    appropriate access to information
  • Providing training to staff who require
    access or have responsibility for maintaining records
  • Ensure compliance with relevant
    legislation and regulations
  • Perform any other duties as assigned by
    the supervisor
Qualifications, Skills and
Experience:
  • The ideal candidate for the Infectious
    Diseases Institute (IDI) Filing Officer should preferably hold a bachelor’s
    degree in Library and Information Science or Bachelor of Records and
    Archives Management
  • At least three years of related work
    experience with a reputable busy organization.
  • Previous exposure and experience in supervising
    staff
  • Ability to work under minimum supervision
  • Excellent oral and written communication
    skills
  • Good problem solving and interpersonal
    skills
  • Good computer skills
  • Good team player
How to Apply:
All suitably qualified and interested persons may apply through e-mail
or hand-deliver their application letter with a detailed CV, naming at least
two referees, to:
The Manager, Human Resources,
Infectious Diseases Institute,
Makerere University P.O. Box 22418, Kampala.
E-mail to: hr@idi.co.ug
Deadline:  28th April 2017
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