The Ugandan Jobline

• The
  incumbent will coordinate inputs on project start-up upon successful award
  of funding, including drafting work plans, project timelines, procurement
  plans and contracts, compliance adherence, reviewing sub-contracts,
  etc. in collaboration with country programme teams.
• Oversee
  the close-out planning and roll-out for all country and multi-country
  projects, in close coordination with country senior management teams and
  project managers, to ensure that ownership and
  accuracy/compliance/reporting in close-out activities is adhered to.
• Offer
  technical support to country senior management teams in the roll-out of
  five-year strategic plans, including any business development,
  restructuring and realigned objectives revisions to ensure the
  document remains living and relevant to the country programme.
• Draft
  technical programme management deliverables (donor reports, concept notes,
  project monitoring tools, internal reports and project materials for
  external distribution) and provide writing and editing support to
  country and multi-country programmes, in collaboration with the Programmes
  teams and Technical Directors.
• Follow-up
  on management assessments for each country programme annually, including
  timelines for actions on identified gaps and risk areas, and
  planning support to countries to effect these actions.
• Keenly
  review and consolidate Quarterly Programme Assessments and Rolling Funding
  Pipeline for country programmes and work with country teams on remedial
  actions when required.
• Review
  contracts (donor, vendor, consultant, sub-contractor) prior to approval as
  needed.
• At
  the request of the East and Southern Africa Director, Create and revise
  job descriptions, conduct interviews and recommend selections for staff
  and consultants for country-level and regional/multi-country
  projects.
• Represent
  the organization to donors in-country and at headquarters level for
  specific project issues and project launches as-needed.
• Ensure
  that all country programmes are appraised and trained on new software and
  policy roll-outs, including providing troubleshooting and additional
  training support for new hires.

• Review
  and oversee quality assurance from the project management team on
  annual financial plans and rolling re-forecasting exercises at the country
  and regional levels.
• Work
  in close collaboration with country senior management teams, provide
  detailed monthly diagnostic and prescriptive analysis of budget
  performance against planned expenditures, including monthly follow-up on
  remedial action for under/overspends.
• Work
  in liaison with the Country Finance Managers, develop and provide tailored
  financial management inductions, formats, templates and ad hoc
  trainings for country-level managers, including senior management team and
  project managers, in order to ensure comprehensive financial management
  literacy among project support and implementation teams, including but not
  limited to budget variance analysis, forecasting, microplanning and mapped
  and phased budgets.
• Follow-up
  on internal audit recommendations and outstanding advance balances for all
  country programmes to ensure that they are addressed within two quarters
  of identification.
• Work
  closely with country senior management teams to identify and update
  an active risk matrix with clear deadlines for mitigating actions and
  quarterly revisions and updates when new projects come online.
• Ensure
  grant management in terms of knowledge management of project
  agreements and documents is followed, including monitoring reporting
  quality assurance to donors and partners and compliance adherence by
  projects.

• Serve
  as the coordinator for bid managers on multi-country and country programme
  business development initiatives.
• Support
  project design and log frame development in coordination with the bid team
  and country programme.
• Coordinate
  technical, managerial and operational inputs from countries on single- and
  multi-country proposals, including ensuring that countries are
  fully briefed on the project concept, rational and timelines.
• Lead
  on narrative drafting and budget development as needed.
• Provide
  review on project management and budgeting of all proposals, including quality
  assurance of technical narrative in collaboration with the technical team.
• Develop
  graphic quarterly country updates on the status of pending and existing
  projects and proposals for the Board of Trustees.
• Sign
  off on project management for proposals less than 500,000 USD in
  value.

• Manage
  resource planning tool for the region, ensuring appropriate allocation of
  programme management, operations, financial and technical staff across
  projects in line with approved donor budgets, in close
  collaboration with the East and Southern Africa Director and Technical
  Director.
• Provide
  technical training on systems and resource management planning to country
  resource managers within the region as-needed.
• Keenly
  analyse regional staff, support costs and use of core budget on a
  monthly basis for Management Accounts purposes, and quarterly for Regional
  Management Team meetings.

• The
  ideal candidate for the Malaria Consortium East and Southern Africa
  Programmes Coordinator job vacancy must hold a Master’s Degree in Public Health, International Development or a
  related field
• Significant
  experience in project development, implementation and evaluation
• Previous
  work experience in sub-Saharan Africa and/or on malaria or public health
  programming is desired
• Excellent analytical skills, with a comprehensive understanding of
  budgeting and financial management
• Excellent
  writing, editing and presentation skills
• Ability
  to work and coordinate with remote teams in various locations
• Proven
  track record of managing multiple projects, working to tight deadlines and
  overseeing diverse teams in a development context
• Proven
  track record of budget and financial analysis
• Significant
  field experience in project implementation and financial management with a
  proven track record of timely submission of high quality project
  deliverables
• Broad
  knowledge and understanding of public health issues in Africa;
  previous experience managing health projects desirable
• Experience
  in proposal writing and business development
• Proficiency
  in using STATA or other statistical software is an added advantage
• Ability
  to work in French/Portuguese is desirable

• Proactively
  improves effectiveness and performance of other senior staff to increase
  ability to meet objectives, acquiring new skills when appropriate
• Encourages
  mitigating risks amongst teams/groups they work with/manage
• Ensures
  the quality of all internal/external work of own and others

• Interprets
  complex written information
• Works
  confidently with data before making decisions: for example, interpreting
  trends, issues and risks
• Acquainted
  with the validity, relevance and limitations of different sources of
  evidence

• Communicates
  complex operational, technical and strategic issues clearly and credibly
  with widely varied audiences
• Uses
  varied communication to promote dialogue and shared understanding and consensus
  across a variety of audiences
• Influences
  internal and external audiences on specific issues
• Scans
  the internal and external environment for key information and messages to
  support communications strategies

• Builds
  strong networks internally
• Participates
  actively in external networks and/or think tanks
• Engages
  with relevant experts to gather and evaluate evidence
• Shares
  and implements good practice with internal and external peers

• Gives
  regular, timely and appropriate feedback
• Acknowledges
  good performance and deals with issues concerning poor performance
• Conducts
  staff assessment and development activities conscientiously and
  effectively
• Develop
  the skills and competence of others through the development and
  application of skills
• Coaches
  and supports team members when they have difficulties

• Response
  positively to change, embracing and using new practices or values to
  accomplish goals and solve problems and supports others to do the
  same
• Adapts
  team approach, goals, and methods to achieve solutions and results in
  dynamic situations
• Sets
  realistic deadlines and goals for self or team

• Demonstrates
  personal integrity by using role position responsibility
• Cultivates
  an open culture within the wider, promoting accountability, responsibility
  and respect for individual differences

• Takes
  account of team members and others workload when planning
• Maintains
  awareness of impact on other parts of the organisation, keeping abreast of
  other’s activities, objectives, commitments and needs
• Has
  a good understanding of the sector in which Malaria Consortium works

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