USAID RHITES Procurement and Logistics Officer Career Jobs – Elizabeth Glaser Pediatric AIDS Foundation (EGPAF)

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Organization: Elizabeth
Glaser Pediatric AIDS Foundation (EGPAF)
Project Name: USAID Regional
Health Integration to Enhance Health Services in the South West Uganda Project
(RHITES)
Duty Station: Mbarara,
Uganda
Reports to: Procurement
Manager
About US:
The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) seeks to end
pediatric HIV/AIDS through research, advocacy, and prevention and treatment
programs. We are a global leader in the fight against pediatric HIV and AIDS,
working in 15 countries and at 7,000 sites around the world to prevent the
transmission of HIV to children, and to help those already infected. Today,
because of the highly successful work of the Foundation and its partners over
the last 25 years, pediatric AIDS has been virtually eliminated in the United
States and new infections in children have declined by 58% worldwide. EGPAF
Uganda Country program is currently implementing a number of projects in partnership
with various donors.
About USAID RHITES Project:
The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) implements the
USAID Regional Health Integration to Enhance Health Services in the South West
Uganda Project (RHITES) whose aim is to increase the availability,
accessibility and quality of integrated health services including HIV and TB
prevention, care and treatment; maternal, neonatal and child health services;
family planning; nutrition assessment, counseling support; malaria prevention
and treatment and other primary care services.
Job Summary: The Procurement
and Logistics Officer will support with all procurement and logistic activities
for the Foundation to ensure that they are done in compliance with EGPAF
Policies and procedures, Government laws and Donor Rules and Regulations. The
activities include, among other things:
Key Duties and
Responsibilities:  
  • Conduct procurement functions in
    accordance with approved USG policies and procedures and professional best
    practices. Check Procurement Requisition Forms (PRFs) to ensure that they
    have clear specifications before information is entered into verian
    procurement system in liaison with technical staff
  • The jobholder will also prepare and issue
    Request for quotations or Request for Proposals and prepare bid analyzers
    where applicable. Support bid selection processes and make appropriate
    recommendations. Prepare local purchase orders (LPOs) or contracts and
    maintain procurement files. Follow up on the pending orders and ensure
    timely delivery of items /services ordered .Liaise with finance to ensure
    that vendor invoices are paid on time with appropriate supporting
    documents. Guide vendors and Foundation staff on procurement procedures.
    Prepare procurement submissions for presentation to the Procurement
    Committee for review and recommendation in accordance with the
    Foundation’s established procedures
  • Verify deliveries against orders to
    confirm rightful quantities, quality and price.
  • Verify documentations for completeness
    before payments are made.
  • Maintain and ensure safe custody of all
    procurement related documents /records.
  • Update users on the deliveries, progress
    of orders, expected time of delivery and close out of their requests.
    Inform vendors on the outcomes of the biding processes either successful
    or non-successful.
  • Perform any other duties assigned by
    management from time to time.
Qualifications, Skills and
Experience:
  • The applicant for the USAID EGPAF RHITES
    Project Procurement and Logistics Officer job opportunity should hold a Bachelor’s
    degree in Procurement, Business Administration or any related field from a
    recognized institution.
  • Professional qualification in procurement
    (CIPS) or should be at the final qualification stage.
  • At least five years’ experience in
    Procurement functions in a busy and related organization.
  • Ability to use procurement software will
    be an added advantage. Proficiency in the use of computers especially
    excel spreadsheets, word-processing packages and e-mail.
  • Demonstrated ability to make decisions in accordance
    with established policies and procedures
  • Broad knowledge and understanding of NGO/
    Donor policies and regulations.
  • Personal values; High level of
    integrity, honesty, transparency, interpersonal and communications skills
    at all levels, analytical mind and logical problem solving;
How to Apply:
All suitably qualified and interested candidates are encouraged to send
their applications to this address;
The Country Director, Elizabeth Glaser Pediatric AIDS Foundation
(EGPAF), Plot 18A Kyadondo Road, Nakasero, P.O. Box 21127, Kampala, Uganda
E-mail to:
UgandaRecruitment@pedaids.org
Deadline: 12th May,
2017
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