The Ugandan Jobline

• Ensure daily coordination of MC
  procurement activities;
• Has a full understanding of MC procurement
  policies and formats. Assists, as needed in training staff on these
  policies;
• Support the program and operational
  personnel in regular procurement planning meetings.
• Supports staff as needed on creating clear
  and understandable purchase requests and other documentation; advise on
  specifications and PR estimates
• Collects quotations and bids from the
  market for PR-s as assigned by manager – as per Mercy Corps standards and
  formats;
• The incumbent will also interact with
  Vendors during collection of quotations – explain Mercy Corps formats and
  ensure that vendors will use the provided forms.
• Maintain procurement reporting through
  master lists.
• Conduct market surveys for frequently
  purchased items in relation to PSAs.
• Actively participate in Supplier
  information verification, due diligence, workshop visits.
• Keenly monitor the tracker for long term
  contracts: Leases, Internet, PSAs.
• Tasked with handling Procurement filing
  for both electronic and hard copy cocuments.
• Submitting payment requests for completed
  procurements and manage vendor payment related inquires and communication
  both internal and external.
• Manage minor repairs at residences and
  office ( Plumbing, electrical and general)
• Prepare the required documentation of
  supplies and transactions are completed to MC standards.
• Support the management and office staff
  with procurement activities, as required;
• Assists asset controller with asset
  management. Identify assets during the course of procurement and notify
  the Asset Controller on receipts of assets.
• Assist warehouse focal person with the
  preparing of GRN, visit filed for verification of deliveries of program
  material,
• Assist Admin in dispatch of Program
  material and equipment to respective field Offices- Prepare relevant
  tracking documentation.
• Ensure quality and quantity ordered
  material and service on behalf of warehouse. The Procurement Assistant
  will conduct himself/herself both professionally and personally in such a
  manner as to bring credit to Mercy Corps and to not jeopardize its
  development mission.
• Ensure fair competition and strictly
  adhere to MC procurement rules regarding vendor relations as described
  below:
• Always accord prompt and
  courteous reception and fair and equal treatment to all vendors/suppliers
  and their representatives.
• Provide equal opportunity for
  vendors/suppliers to make price and specification quotations.
• Guarantee the confidentiality
  of all specifications and price quotations made by vendors/suppliers.
• Decline to take advantage of
  vendors/suppliers’ errors, and show consideration for vendors/suppliers’
  difficulties by co-operating with them whenever possible.
• Avoid subjecting
  vendors/suppliers to needless expense or inconvenience when requesting
  quotations or returning goods.
• Explain as clearly and fully
  as possible to vendors/suppliers the reason(s) for the rejection of their
  bids/proposals.
• Remain scrupulously free of
  obligations to any vendor/supplier.
• Remain informed about sources
  of supply, methods, services and materials and encourage
  vendors/suppliers to test and develop improved or expanded products and
  services.
• Inform vendors/suppliers
  about current and anticipated requirements.

• The applicant for the Mercy Corps Procurement
  Assistant job opportunity should preferably hold a University Degree in
  Procurement, Logistics or Supplies Management from a recognized
  Institution.
• At least two to three years’ experience in
  supply chain management; 
• Strong organizational skills; ability to interact
  effectively with international and national personnel.
• Excellent oral and written English skills.
  Computer skills on MS Office programs, especially in MS Excel.
• Proven ability to multi-task and process
  information into action as to not delay program activities.
• Broad knowledge and understanding of
  procurement ethics and donor compliance is essential.

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