The Ugandan Jobline

• The Head of Finance will assist the
  Country Director/s and the Senior Management Team of HIJRA in liaising
  with donors and government officials, especially as relates to issues of
  audit and compliance.
• The Head of Finance will manage the finance
  and administration department for the entire country (s) operation,
  including finance, administration, logistic, procurement, security and
  human resource management in the country office and the field offices, by
  providing technical support to all of the areas under the Head of
  Finance’s supervision, specifically finance, administration and human
  resources,
• Work to build the capacity of finance,
  administrative and logistic staff members throughout the HIJRA operation
  through frequent in-service training sessions and mentoring support.
• Supervision, audits and controlling and
  implementation of corrective actions related to the HIJRA standards for
  operations. This includes, among other things, supervision of all
  financial reporting and financial procedures, including the monthly
  schedule for financial reporting, donor reporting and audits, cash flow
  and liquidity management, legal framework and reporting relations to
  national authorities.
• Ensure that all administrative and
  legal-related systems are accurate and maintained. The existence and
  maintenance of an accurate and timely Management Information System. This
  includes, among other things, overall planning, budget and control of
  expenditures for shared operational costs, but also coordination of budgeting
  and expenditure related to programme implementation.
• Prepare a risk management plan for the
  country that identifies the major financial and operational risks and
  implement a mitigation strategy.

• The incumbent will ensure compliance with
  relevant donor requirements.
• Ensure that expenditure is properly
  documented, is reasonable, is budgeted for, and conforms to donor
  principles and guidelines.
• Ensure best use of resources by managing
  the preparation of budgets and monitoring project expenses.
• Support the Country Director /s  in compliance with Grants terms and
  obligations, fulfilment of anticipated grant supported activities, and
  submission of timely financial reports.

• Provide support in building the capacity
  of field based logistics & procurement staff on policies and
  procedures.
• Support all staff in understanding
  procurement procedures and formats.
• Develop framework agreements with
  suppliers.
• Manage the development of vendor lists and
  supplier registration.
• Oversee in preparation of procurement
  plans and requests for current grants.
• Oversee the Logistics & Procurement
  staff’s daily tasks, ensuring that all procurements are carried out in
  line with HIJRA procurement procedures.
• Ensure the Logistics & Procurement
  team are keeping proper records according to HIJRA guidelines.
• Oversee in the design and planning of
  storage solutions at field locations, including warehouses as needed.
• Oversee the tracking and recording of all
  HIJRA assets and inventory according to HIJRA policy and guidelines.
• Oversee in the disposal of assets as
  needed.

• The applicant must hold a Bachelor of
  Commerce (BCOM) degree with a major in Accounting or Finance
• Certified Public Accountant Finalist or
  its equivalent
• A minimum of six years of international
  practical experience in a senior financial/administrative management
  position preferably in an international NGO (preferred but not exclusive).
• Significant experience in managing large
  budgets.
• Previous experience in working with
  national partners, local/government authorities
• Full proficiency in spoken and written
  English,
• A working experience possibly with a wide
  number of major institutional Donors.
• Wide experience in the use of computer
  applications; clear understanding on the usage of Navision (ERP) Software,
  and other financial software systems
• Understanding of risks and related
  relevant controls primarily in the overall grant cycle including program,
  financial and procurement cycles
• Supervisory skills
• Excellent presentation and communication
  skills and the ability to interact with people from different cultures.
• Strong judgmental skills and make ethical
  and moral decisions
• Capacity building skills
• Flexibility to travel to programme
  operation areas.

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