The Ugandan Jobline

• Perform the monthly and yearly closing
  procedures in Umoja ERP
• Keenly analyze complex/unusual accounting
  transactions and difficult claims for travel, invoices and entitlement
  matters, etc. and make recommendations to the Team Leader or Service Line
  Manager on appropriate follow-up procedures.
• Keenly review and reconcile all open-item-managed
  (OIM) accounts and investigate erroneous/invalid entries to take
  appropriate corrective accounting action.
• Review various vouchers and accounting
  transactions, e.g., payroll, payment of staff entitlements, final
  payments, travel claims, vendor invoices, agencies, field missions, etc.,
  to ensure conformity adherence to relevant staff rules, financial
  regulations and rules, ST/AI issuances or practices.
• Issue of invoice to agencies through
  Service Delivery Module, and gnertate periodic report to review the
  agencies/missions balances.
• Offer support in the preparation of the
  bank reconciliation on a monthly basis.
• Review prior and current budget period
  commitments for review, recommitment and cancellation of outstanding
  commitments.
• Respond to queries from staff members and
  third parties.

• Verify that the necessary goods and
  services have been received in accordance with the contract, agreement,
  purchase order or other form of undertaking by which they were ordered and
  that they have been certified by a duly designated certifying officer
  before vouchers are submitted to approving officers for further review and
  approval.
• Review and prepare payments to staff and
  vendors for goods and services, including checking payments for accuracy
  and correcting any discrepancies.
• Review the computation of staff members
  regarding their entitlements, including salaries, claims, danger pay,
  daily subsistence allowance, mission subsistence allowance, voluntary
  living allowance and any other allowances, and prepare vouchers.
• Offer support in preparing of the year-end
  reports for the United Nations Joint Staff Pension Fund (UNJSPF) on all
  pension contributions made by locally-recruited staff.

• Review incoming payment instructions with regard
  to banking details and sources of funds.
• Release payments from a House Bank in the
  Umoja ERP• Prepare and disburse payments/cheques.
• The incumbent will also dispatch payment
  instructions and cheques to banks.
• Prepare receipts and deposit slips for all
  incoming funds.
• Notify payees of status of payments.
• Identify and annotate bank account
  movements and monitors bank balances of the mission’s accounts.
• Assist in cash management, including
  preparing cash flow forecasts.
• Assist to make sure cash in vault are
  accounted for on a daily basis.
• Monitor cheque stock and cash receipt
  vouchers and requests for new stock as required.
• Monitor/review methods used to remit
  payments.
• In the absence of a Chief Cashier, oversee
  the daily operation of the Cashier’s Unit including the transmittal of
  payments.
• Coordinate filing and archiving as
  required.

• Review, analyse and prepare cost estimates
  and budget proposals, in terms of staff and non-staff requirements,
  including programmatic aspects.
• Support the managers in the justification
  of resource requirements for budget submissions; coordinate with other
  finance and budget staff on related issues during preparation of the
  budget reports.
• Monitor budget implementation/expenditures
  and assist with the reallocation of funds as necessary.
• Monitor extra-budgetary resources,
  including review of agreements and cost plans, ensuring compliance with
  regulations and rules and established policies and procedures.
• Provide support in the preparation of
  budget performance submissions and finalization of budget performance
  reports, analysing variances between approved budgets and actual
  expenditures.
• Verify accuracy of input data, ensuring
  consistency of data in previous allotments to new allotments issued.
• Provide inputs into the preparation of
  allotments and prepare redeployment requests.

• Keep up-to-date on guidelines that have
  bearing on matters related to programme/peacekeeping budgets, ensuring
  compliance with United Nations policies and procedures.
• Draft or prepare correspondence to respond
  to enquiries in respect to financial and budget matters.
• Provide guidance and training (including
  preparation of training materials) to junior staff with respect to
  transaction processing and the use of various systems such as Umoja ERP
  System (SAP).
• Perform other duties as assigned by the
  supervisor(s).

• The ideal candidate for the United Nations
  Regional Service Centre at Entebbe (RSCE) Finance Assistant job
  opportunity should hold a high school diploma or equivalent. Technical or
  vocational certificate in accounting, finance, budget or related fields is
  required.
• A minimum of eight years of progressively
  responsible experience within the United Nations system or in the private
  sector at the national or international level in accounting, budgeting or
  financial management is required.
• Previous experience in a service centre is
  desirable.
• Prior experience in a UN Peacekeeping
  Mission is desirable.
• Languages:  Fluency in English (both oral and
  written) is required. Knowledge of another UN official language is an
  advantage.

• Knowledge of accounting, finance and
  budget functions and treasury operations.
• Ability to analyse and apply data across
  the full range of finance, accounting and budget functions.
• Demonstrated use of initiative and ability
  to make appropriate linkages in work processes and anticipate next steps
  showing skills and ability to analyse and interpret financial data.
• Shows pride in work and in achievements;
  demonstrates professional competence and mastery of subject matter; is
  conscientious and efficient in meeting commitments, observing deadlines
  and achieving results; is motivated by professional rather than personal
  concerns; shows persistence when faced with difficult problems or
  challenges; remains calm in stressful situations.
• Takes responsibility for incorporating
  gender perspectives and ensuring the equal participation of women and men
  in all areas of work.

• Works collaboratively with colleagues to
  achieve organizational goals
• The incumbent solicits input by genuinely
  valuing others’ ideas and expertise; is willing to learn from others
• Places team agenda before personal agenda
• Supports and acts in accordance with final
  group decision, even when such decisions may not entirely reflect own
  position
• Shares credit for team accomplishments and
  accepts joint responsibility for team shortcomings

• Considers all those to whom services are
  provided to be “clients ” and seeks to see things from clients’ point of
  view
• Establishes and maintains productive
  partnerships with clients by gaining their trust and respect
• Identifies clients’ needs and matches them
  to appropriate solutions
• Monitors ongoing developments inside and outside
  the clients’ environment to keep informed and anticipate problems
• Keeps clients informed of progress or
  setbacks in projects
• Meets timeline for delivery of products or
  services to client

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