Earn over 11,000 US Dollars annually as Project Support Officer at Malaria Consortium

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Organization: Malaria
Consortium
Project Name: USAID/PMI
Malaria Action Program for Districts (MAPD) Project
Duty Station: Kampala,
Uganda
Reports to: Logistics
Manager
Salary: USD 11,704 gross per
annum
About Malaria Consortium:
Malaria Consortium is the world’s leading not-for-profit organisation
dedicated to the comprehensive control of malaria and other communicable
diseases in Africa and Southeast Asia. Malaria Consortium works with
communities, government and non-government agencies, academic institutions, and
local and international organisations, to ensure good evidence supports
delivery of effective services, providing technical support for monitoring and
evaluation of programmes and activities for evidence-based decision-making and
strategic planning. Malaria Consortium works to improve not only the health of
the individual, but also the capacity of national health systems, which helps
relieve poverty and support improved economic prosperity.
About USAID MAPD Project:
The Malaria Action Program for Districts (MAPD) project is a 5-year
USAID/PMI funded project. The project aims to prevent and control Malaria
illnesses and deaths in order to minimise the social economic effects of the
disease among the overall population of Uganda especially in children under 5
years of age. The project will be implemented starting in August 2016, and will
cover 43 districts with a total population of more than 13 million. The Malaria
Action Program for Districts project offers a partnership uniquely positioned
to deliver this implementation rollout. Partners include Johns Hopkins Program
for International Education in Gynecology and Obstetrics (JHPIEGO), Banyan
Global, Deloitte &Touché Uganda, Infectious Diseases Institute (IDI) and
Communication for Development Foundation-Uganda (CDFU).
Job Summary: The Project
Support Officer will be responsible for providing comprehensive project
management support services of project activities in terms of Procurement and
Fleet management to all the 5 regional offices and MAPD Head office. The PSO
plays an active role as a member of the project team and provides project
operational support in the procurement of Materials necessary for efficient
Implementation of the programs and monitor the use of vehicle fleet.
Key Duties and
Responsibilities:  
Ensure administrative and logistic support to project and office staff
30%
  • Tasked
    with the coordination with different vendors
  • Scheduling
    and hiring transport.
Arrangement of the procurement and vehicles management: 30%
  • Facilitate
    procurement of project supplies and ensure timely receipt of goods as per
    requirement of the field offices and ensure adequate supplies of
    stationery and project materials to the administrators
  • Coordinate
    procurement and supply of quality project items as requested by the
    technical teams.
Maintaining documents: 20%
  • Maintain
    the project related files at the Head office as per project filing
    system and support regional administrators in filling procurement and
    fleet related files.
  • Keep
    up to date prequalification list of vendors and carry out price surveys in
    conjunction with Finance team.
  • Offer
    timely support in maintaining and circulation of project
    procurement documents.
  • Keep
    track & ensure safeguard of all fleet.
Provide communication support to the relevant staff on time: 20%
  • Provide
    routine procurement updates to all staff on status of procurement.
  • Maintain
    good and effective procurement and Fleet communication and relationships
    with field office staff.
  • Tasked
    with maintaining effective communication with all field offices to
    ensure timely supports for project activities.
  • Send
    detailed reports on Procurements by way of procurement tracker and compile
    fleet reports for all MAPD Fleet and submit to Logistics Manager.
Qualifications, Skills and
Experience:
  • The applicant for the Malaria Consortium
    USAID MAPD Project Support Officer job opportunity should hold a
    Bachelor’s degree or equivalent in management, administration, development
    studies, or social sciences.
  • One year of experience in the field of
    project management or field work or similar role.
  • Excellent analytical skills
  • Good at Excel and other software skills
  • Excellent managerial and organizational
    skills and abilities
  • Ability to effectively manage time and
    resolve crises.
  • Skilled in use of computer software
    especially Microsoft office packages and email
  • Excellent interpersonal and communication
    skills
  • Keen attention to detail
Core Competencies:
Delivering Results: Takes on pieces of work when required and
demonstrates excellent project management skills
  • Shows a flexible approach to taking on
    additional work / responsibilities when needed to achieve results
  • Demonstrates excellent project management
    skills to agreed timescales (timelines, targets, donor requirements)
  • Makes clear and timely decisions within
    remit of own role Analysis and use of information
Uses evidence to support work:
  • Identifies and uses various sources of
    evidence and feedback to support outputs
  • Uses evidence to evaluate policies,
    projects and programmes
  • Identifies links between events and
    information identifying trends, issues and risks
  • Ensures systems are in place to address
    organisation needs
Interpersonal and Communications: Listens and clearly presents
information
  • Actively listens and pays attention
  • Presents information and facts in a
    logical way
  • Shares information willingly and on a
    timely basis
  • Communicates honestly, respectfully and
    sensitively
Collaboration and Partnering: Collaborates effectively across
teams
  • Proactive in providing and seeking support
    from expert colleagues
  • Raises difficult issues with teams/
    partners and stakeholders with a view to positive resolution
  • Proactive in building a rapport with a
    diverse range of people
Leading and motivating people: 
Open to learning and responds positively to feedback
  • Willingness to manage own development and
    performance
  • Builds capacity of colleagues by sharing knowledge
    (induction) and acting as induction ‘buddy’ when asked
  • Open to learning new things
  • Responds positively to feedback from
    others.
  • Identifies mistakes and takes positive
    steps to improve
Flexibility/ Adaptability: Remains professional under external
pressure
  • Able to adapt to changing situations
    effortlessly
  • Remains constructive and positive under
    stress and able to tolerate difficult situations and environments
  • Plans, prioritises and performs tasks well
    under pressure
  • Learns from own successes / mistakes
Living the Values: Demonstrates Malaria Consortium values
  • Demonstrates integrity, honesty and
    fairness in dealing with colleagues and stakeholders
  • Maintains ethical and professional
    behaviour in line with Malaria Consortium’s values
  • Treats all people with respect
Strategic planning and thinking and sector awareness: Is aware
of others’ activities and vice versa in planning activities
  • Takes account of team members and others
    workload when planning.
  • Maintains awareness of impact on other
    parts of the organisation, keeping abreast of other’s activities,
    objectives, commitments and needs
  • Has a good understanding of the sector in
    which Malaria Consortium works
How to Apply:
All interested applicants are encouraged to apply online at the web
link below.
Deadline: 9th June 2017
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