The Ugandan Jobline

• The incumbent will also arrange
  appointments and maintains supervisors calendar. Receive visitors; places
  and screens telephone calls and answers queries with discretion.
• Arrange meetings, both internal and
  external, some involving high-ranking officials, and take minutes and/or
  notes at meetings.
• Prepare informal translations and may act
  as interpreter.
• Type correspondence, documents and
  reports, some of which are highly confidential.
• Receive, screen, log and route
  correspondence, attach necessary background information and maintain
  follow-up system.
• Draft official correspondence, documents
  and reports on routine matters and/or for clearance by the supervisor and
  ensure follow-up.
• Maintain filing system for electronic and
  hard copy documents.
• The Senior Secretary will support with
  Human Resources tasks (attendance record, travel arrangements, preparation
  of travel authorization, /claims, etc.) for staff within the unit.
• Render support in the preparation of visit
  programmes, briefings on issues covered by the Unit, collection of
  documentation for briefing kits; talking points and other material for
  missions, meetings and visits.
• Liaise at an appropriate level with other
  units/Sections, HQ services, Regional Representations and country offices,
  as applicable, to facilitate the work of the Unit.
• Perform other relevant duties as required.

• The ideal candidate for the United Nations
  UNHCR Senior Secretary job opportunity should have completed secondary
  education or equivalent technical or commercial school with Secretarial
  training and/or certificate.
• At least five years of previous job
  experience relevant to the function.
• Good computer skills (MS office and People
  soft applications).
• Fluency in English and working knowledge
  of another relevant UN language or local language.

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