The Ugandan Jobline

 Job Title:    Human Resources and
Administration Officer

Organisation: The
Water Trust (TWT)

Duty Station:  Kampala,
Uganda

 

About US:

The Water Trust
empowers poor rural communities to provide their children safe water and a
healthy, clean environment to develop to their potential. Since 2008, The Water
Trust has partnered with more than 600 communities in Masindi and Kiryandongo,
benefitting more than 300,000 people. The Water Trust has developed an
innovative savings group-based approach to increase the sustainability of rural
water and the impact of hygiene and sanitation promotion. Over the next three
years, The Water Trust aims to scale up its programs through direct
implementation and technical assistance partnerships, while continuing to
partner with researchers to find new ways to raise the bar for impact and
sustainability. Learn more at watertrust.org.

 

Job Summary:  The Water Trusts seeks a mid-career human
resources professional with excellent interpersonal and organizational skills.
This role will provide human resources support to The Water Trust’s team of 25
staff members across three locations, advise the Senior Management Team, and do
a variety of finance and administration tasks for the Kampala office. This
position reports to the Country Director with a dotted line to the Finance and
Operations Manager for administration tasks and with a dotted line to the The
Water Trust’s headquarters human resource function which is performed by the
Executive Director.

 

This is an excellent
opportunity for a professional with three to five years’ experience in NGO
human resource management, who is keen to learn, highly reliable, and
passionate about helping people in poverty gain access to water and sanitation.
The ideal candidate will enjoy mastering the details of organizational
policies, helping staff understand them, and helping build accountable,
enjoyable work cultures by supporting staff and managers. At the same time,
given the organization’s small size, the ideal candidate will have a “no
task too small” mentality and strong attention to detail in the
administrative support components of this position.

 

Key Duties and Responsibilities:  

Lead human
resources (40%)

·       
Coordinate
hiring, volunteer recruitment, onboarding, separation, HR record keeping in
BambooHR software, and coordination of organization-wide performance management
processes.

·       
Lead
HR-related training, compliance checks, monthly reporting, and provide employee
support to ensure strong human resource management and promote staff welfare.

·       
Lead
annual training process on all organizational policies and procedures to ensure
employees are trained and proficient in policies that govern their work.

·       
Support
managers with reviewing staff workload assignments, effectively planning and
reviewing staff performance, and resolving staff compliance or performance
issues

·       
Effectively
respond to staff enquiries and elevate staff issues as needed to the management
team for review and response.

·       
Advise
management on HR issues, including job design, workload assessments, staff
training development, and staff planning.

·       
Preparation
of the staff payroll and approval of monthly time sheets in collaboration with
the finance department.

·       
Administer
and provide advice on salary and related benefits, travel and other
entitlements for staff, consultants, and interns.

·       
Contributes
to the development of the human resources strategy and supports cultural change
and organisational development initiatives.

Coordinate and
support finance and administration (60%)

·       
Support
the Finance and Operations Manager in ensuring all department staff have work
plans and monthly reports that ensure departmental policies will be implemented
and

·       
Coordinate
Kampala procurement by visiting suppliers and receiving goods.

·       
Run
administrative errands for the organization in Kampala.

·       
Manage
petty cash box in Kampala office.

·       
Support
Senior Management Team with clerical work, including copyediting documents,
filing and reviewing expense reports, and keeping meeting minutes for Senior
Management Team internal and external meetings.

·       
Maintain
a database of online donations in coordination with the US office and generate
electronic gift acknowledgements.

·       
Coordination
of annual returns and filing of documentation with NGO board, URSB, UWASNET and
other structures.

·       
Performs
other duties as requested by the supervisor.

 

Qualifications, Skills and Experience:

·       
The
ideal candidate must hold a University degree relating to human resource
management.

·       
Three to
five years of human resources experience working ideally within an NGO.

·       
Excellent
organizational skills.

·       
Excellent
interpersonal and team-building skills.

·       
Experience
helping managers to develop, coach and motivate a high performance team.

·       
Service-oriented,
customer focused approach.

·       
Ability
to take initiative where appropriate to deal with difficulties encountered in
daily work and ability to work within tight deadlines.

·       
Flexibility
to adapt, positive attitude towards change, and a constructive and creative
approach to problem solving.

·       
Excellent
oral and written English communication skills.

·       
Strong
basic information technology skills (e.g., Word, Excel, PowerPoint, internet
research.)

·       
Willingness
to travel up to 30% of time to Kiryandongo, Masindi, and potentially other
rural areas.

 

Desirable

·       
Advanced
Information Technology knowledge.

·       
Ability
to speak local languages in the project area (Swahili, Runyoro, Luo, Iteso,
Lugbara, Lugisu).

 

How to Apply:

All candidates
should apply online at the link below.

 

Click
Here

 

NB: Applications
will be evaluated on a rolling basis. Only shortlisted candidates will be
contacted. The Water Trust does not charge a fee at any stage of its
recruitment process nor request any information related to bank accounts.

 

Deadline: 10^th December 2020

 

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