The Ugandan Jobline

• Reports
  to the Unit Supervisor on all pending and processed invoice transactions;
• Works
  closely with the Finance Section on charges to be recovered from staff and
  timely payment of provider’s invoices;
• Provides
  support in receiving, inspecting and verification of all incoming
  ICT assets and supplies; issues CITS equipment and enter the records in
  the asset control system
• Assists
  in preparation of the scheduling of deliveries of equipment to users and
  coordinates returns of CITS equipment to the warehouse;
• Provides
  support in the preparation of business-related memoranda and
  facsimile correspondence in respond to queries from Service Providers,
  companies and staff members;
• Maintains
  and controls proper records for all expendable and non-expendable CITS
  assets using the organization’s enterprise asset management
  systems, such as Galileo;
• Updates
  and administers asset databases, tracking life cycle of all assets;
• Keenly
  monitors the physical inventory of stocked items on a regular basis to
  ensure accuracy of records, and location of property.
• Renders
  support in the maintenance of a proper filing system of all outgoing and
  incoming daily correspondences either by hard copy filing method or
  by electronic means;
• Provides
  support in identifying files for archiving and performing same using the
  appropriate electronic archiving system; Opens and closes new logging sheets
  for the proper recording of new outgoing and incoming messages that
  will facilitate the preparation of statistics chart;
• Provides
  first echelon maintenance to the equipment used by the facility;
• Respects
  and observes the confidentiality of any or all of the documents that flow
  through the Communications Centre.
• Performs
  related administrative duties, as required, such as drafts routine
  correspondence, and assists with the coordination of the travel program;
• Keenly
  monitors accounts and payment to vendors and individual contractors for
  services;
• Assists with the coordination of physical
  space planning;
• Assists
  with the administrative arrangements for seminars, conferences and
  meetings;
• Provides
  in the coordination of translation/interpretation services for the
  section/unit
• Keenly
  monitors status of expenditures and allotments, records variations,
  updates budget tables; consolidates data received and provides support to
  higher-level staff with respect to budget reviews;
• Maintains
  files of rules, regulations, administrative instructions and other related
  documentation; maintains up-to-date work unit files (both paper and
  electronic); coordinates extensively with service units and liaises
  frequently with internal team members both at Headquarters and in field
  missions.
• Ensures
  that all the required spare parts and supplies are in place so as
  to minimize downtime of ICT equipment;
• Assists
  with the regularly scheduled and preventative and corrective maintenance
  on ICT equipment;
• Coordinates
  with the asset management unit regarding the upkeep of proper
  inventory records;
• Assists
  and organizes the receiving/inspection of new equipment;
• Assists
  in formulating technical training curriculum and the conduct of in-house
  training programs for national staff and others within the unit.
• Performs
  any other duties as required.

• The ideal candidate for the United Nations
  Regional Service Centre Entebbe (RSCE) Telecommunications Assistant (Asset
  Management Assistant) career opportunity should hold a High School Diploma or equivalent is
  required. Additional technical or vocational training in
  telecommunications or other related field is required.
• A minimum of three years of working experience in providing ICT operational support
  services related to assets, telephone billing, communications center
  and/or ICT operations support. Familiarity with Communications and
  Information Technology Assets/Materials is desirable.
• Languages
• English
  and French are the working languages of the United Nations Secretariat.
  For the post advertised, fluency in oral and written English is required.
• Knowledge
  of another official United Nations language is an advantage. 

• Communication – Good written and oral skills,
  including ability to prepare memorandum and reports.
• Technological
  Awareness –
  Demonstrates good knowledge of information technology and applies it in
  work assignments. Experience using Galileo Inventory Management
  System (IMS) is an advantage.
• Teamwork
  and Respect for Diversity – Good interpersonal skills; demonstrated ability to develop and
  maintain effective work relationships with various offices and counterparts
  of RICTS, in a multi-cultural, multi-ethnic environment with sensitivity
  and respect for diversity.

• The United Nations Personal History form
  (P-11), Download Here; This should
  be signed
• Proof of required academic certificates
  i.e. Academic Certificate(s) and/or High School/Secondary Diplomas
• Latest performance evaluation reports /
  appraisals

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