The Ugandan Jobline

Job Title:    Supplies Officer

Organization:  Infectious
Diseases Research Collaboration (IDRC)

Duty Station:  Kampala,
Uganda

Reports to; Senior
Accountant

About US:

The Infectious
Diseases Research Collaboration (IDRC) is a non-profit research organization.
IDRC conducts research in infectious diseases including Malaria, HIV and
Tuberculosis. Our studies have led to over 300 publications and have impacted
on the management of infectious diseases in Uganda. IDRC currently manages over
41 Grants with an annual budget of $11 million. IDRC was established in May
2008 by Ugandan health scientists from Makerere University College of Health Sciences,
University of California, San Francisco and the Uganda Ministry of Health.

Key Duties and Responsibilities:  

·       
Verification
of supplies for Conformity with the requirements of the end users against the
LPO created by Procurement Office and issued to the Supplier

·       
Ensure
technical personnel have verified the supplies before storage and Putting
materials/ items away in the store after deliveries in a FIFO order

·       
Documenting
supplies received by signing supplier’s delivery note, invoices and issuing of
Goods received notes.

·       
Issuing
of supplies to the respective end users and properly documenting the process in
the store request form and delivery waybill.

·       
Submitting
the supplier’s delivery note, invoices and goods received notes to the
procurement office

·       
Carry
out monthly stock taking and monitoring stock levels for fast moving
consumables and perform checks to verify stock levels for re-ordering.

·       
Ensuring
that goods are checked for damages, quantity and accuracy in a timely manner
and updating the computer system to enable accurate stock levels.

·       
Producing
monthly stock report detailing stock movement in the reporting period

·       
Monitoring
the movement of assets within the organization by filling and filing the asset
transfer forms and adjusting the same in the Navision system.

·       
Ensure
that all IDRC assets are engraved with IDRC asset numbers before issuance to
end users.

·       
Carry
out bi-annual asset verification and producing the asset verification report

·       
Compiling
a list of obsolete assets and forwarding it to the procurement department for
disposal

·       
Routine
field visits to all site stores to make sure all are compliant and are
following the right store management procedures

·       
Organizing
the store in a professional manner and making recommendations for improvement
of the store.

Qualifications, Skills and Experience:

·       
The
applicant should hold a minimum of upper 2nd Bachelor’s Degree in Business
Administration with a bias in Stores Management or Procurement and Logistics
Degree.

·       
A
minimum of three years’ progressive work experience in a fast-paced environment

·       
Applicants
must be highly competent in MS Excel.

·       
Knowledge
of and experience using Microsoft Dynamics-Navision to manage the stores and
assets function is an added advantage

·       
Good
communication and interpersonal skills as well as a flexible attitude

How to Apply:

All candidates are
encouraged to apply online at the link below.

Click Here

Deadline: 30^th November 2020 by 5:00pm

NB:

·       
Submission
of incomplete or inaccurate documents will render the applicant ineligible for
consideration for the job opening.

·       
Only
online applications submitted using the above portal will be accepted and
please note that only shortlisted candidates will be contacted further

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