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Job Title:    Accounts Assistant

Organisation: Joint
Energy and Environment Projects (JEEP)

Duty Station:  Kampala,
Uganda

 

About US:

Joint Energy and
Environment Projects (JEEP) is an indigenous registered Non-Governmental
Organization in line with the requirements of the NGO Act 2016, located in
Kyanja off Gayaza Road, 7 Miles from Kampala city center in Uganda. The
Organization was founded in 1983 and it has been working directly with local
community groups, individuals, institutions and other organizations to stop
environmental destruction and promote efficient management of natural resources
as its fundamental mission and a core vision for having a Ugandan society with
a ‘’safe environment for a sure future’’.

 

Job Summary:  The Accounts assistant will assist the Finance
and administration Officer in observing prudent and objective financial
reporting and accountability of existing resources/funds.

 

Key Duties and Responsibilities:  

·       
Ensure
that all financial transactions conform to the agreed sound financial
management system (Financial Manual) and where necessary advise the head of department
to review existing policies.

·       
Prepare
payment vouchers for approved transactions, raise checks for review by the
Finance and Administration Officer and approval by the Chief Executive Officer,
and advise the head of department on further action to complete the
transactions.

·       
Support
the total adherence to the financial system by all staff and partners. In
particular, ensure proper utilization of accountability of all organizational
money that has been entrusted to all staff and other persons or organizations.

·       
Full
participation in budgeting and projecting processes, participates in planning
and budget consolidation by providing supporting documents and facilitating
other staff.

·       
Support
timely compilation, submission of draft accounts postings and reports any
challenges to the Finance and Administration Officer to support management
reports to key stakeholders in time.

·       
Ensure
all intercompany transactions (receivables and payables) posted and properly
classified and all receipt for claims from different projects filed and ready
for presentation whenever requested.

·       
Periodically
update staff of their request status, process the advance and ensure timely
payment of the advance that are approved and communicate any challenges
thereof.

·       
Update
staff on the overdue amount of the advances for immediate settlement and get
recommendation for any challenges to support management decision.

·       
Support
the filing of statutory obligations such as NSSF and P.A.Y.E taxes with the
relevant authority and give feedback of any challenges thereof.

·       
Process
payment of salary and ensure deposit of staff salary to their respective
accounts, pay slips issued to staff and respond to feedback thereof.

·       
Asset
management – Ensuring all assets are labeled, well maintained and up to date
register, deployment and disposal.

·       
Process
all bank transactions, pay as approved to the payees, and collect all
supportive documents.

·       
Reconcile
all bank and cash accounts monthly.

·       
Maintain
an up-dated record on JEEP membership recruitment and membership subscription;
and share with the officer in charge of membership recruitment and the CEO, a
bio-monthly report on the membership and membership subscription status.

·       
Contribute
to publicizing JEEP products and services, locally and internationally by
sharing needed data and records with relevant JEEP officers in a timely manner.

·       
Any
other duties assigned by management.

 

Qualifications, Skills and Experience:

·       
The
applicant must hold a Bachelor’s Degree in Accounting, Commerce and or Business
Administration (Accounting option).

·       
Professional
qualification in Accounting (ACCA, CPA) is an added advantage

·       
At least
two years’ experience, preferably in a national or international NGO.

·       
Proven
knowledge of financial accounting procedures, clear understanding of Generally
Accepted Accounting Principles (GAAP) and national regulatory requirements, and
experience of multi donor reporting

·       
Knowledge
of computer application and conversant in Word processing, Spreadsheet and at
least one accounting package (preferable Quick books).

·       
Should
be computer literacy with knowledge in Word, Excel and power Point.

·       
Track
record of working in a team with different backgrounds and expertise.

·       
Excellent
interpersonal skills and ability to work in a team-oriented environment.

·       
Knowledge
of grant management would be a plus.

·       
Applicants
between 25 – 40 years are mainly encouraged to apply.

 

Competencies:

·       
Connects
to the Mission – Embraces the mission of JEEP and is passionate about advancing
the dynamic role it plays leading social impact in international development.

·       
Demonstrates
Ethics and Integrity – Understands ethical behavior and business practices, and
ensures that own behavior is consistent with these standards and aligns with
the values of the organization.

·       
Manages
through Ambiguity – Demonstrates flexibility and adaptability in responding to
change and ambiguity.

·       
Demonstrates
Cultural Awareness – Able to engage the wide range of stakeholders from a
variety of backgrounds and cultures.

·       
Action-oriented
– Maintains an attitude of open, curious and proactive learning, continually
expanding own area of understanding and expertise.

·       
Connects
with others – Listens and fosters open communication through questioning,
dialogue, and information sharing.

·       
Self-confident
– Demonstrates humility, mature confidence and courage to innovate, risk, and
lead in own role.

 

NB: TIMELINE
Contract length for the Accounts assistant is up to December 2021 with
possibility of extension based on job performance. JEEP offers a salary package
(salary, insurance, and NSSF) in accordance to experience and JEEP HR Manual.

 

How to Apply:

All interested
candidates should send their CV and cover letter addressed to the Human
Resource officer via the email address provided; info@jeepfolkecenter.org  and copy ruthkisa@gmail.com.

 

Deadline: 4th December 2020

 

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