The Ugandan Jobline

• Tasked with identifying and contributing
  to the improvement of internal controls systems and procedures within the
  finance unit and support the implementation of new financial policies and
  procedures
• Support the Head of Finance to initiate
  and draft correspondences relating to financial matters to donors, banks,
  customers etc.
• Support the head of finance and program
  staff to develop budgets (key component to any proposal development) for
  submission to donors while ensuring that all proposed activities are well
  budget for
• Coordinate the compilation of all
  internal and external financial reports for all programs
• Provide relevant useful and timely
  information to senior management with respect to the current financial
  position and financial consequences of any proposed decisions and or
  activities
• Ensure that all taxation and legislative
  requirements of host government are complied with at all times
• Review expenditures to ensure grant
  compliance with donor and ASARECA requirements
• Regularly monitor the cash positions to
  ensure that business cash flow adequately supports project

• Supporting staff to develop a stronger
  understanding of ASARECA financial systems and accounting procedures.
• Support the building of the finance unit
  staff capacity.

• Analyse duty travel claims, workshop
  expenditure accountabilities, telecommunication bills, Projects
  Expenditure Accountability returns and forward them to Accounts Staff to
  raise vouchers in the Accounting system.
• Review the accounting vouchers generated
  in the Accounting system for proper classification, accuracy of analysis
  codes, amounts and details of payees.

• Prepare staff payroll for approval and
  process payments in liaison with the Head of Human Resources and ensure
  timely submission of PAYE returns to URA, NSSF and executing these
  returns; so that the organization does not suffer penalties for late
  payment.
• Follow up receipt of monthly casual wage
  sheets and process timely payments.

• Ensure proper functioning of the Accounting
  system at all times by liaising with the System Administrator and service
  providers.
• Ensure proper encoding and posting of all
  approved financial transactions in the Accounting system
• Ensure accounting journals and source
  documents are kept systematically and are safely stored

• Review account balances, check entries and
  reconcile transactions to ensure the accuracy of all account balances.
• Ensure the completion of the transactions
  process, close books and timely extraction of monthly financial reports.

• Follow-up receipt of monthly bank
  statements and prepare bank reconciliation statements on a monthly basis
• Maintain register books for bank payments
  and receipts and journal entries.
• Analyse accountabilities for petty cash
  before replenishment.

• Prepare budget vs actual comparison
  expenditure reports by cost centres and distribute them to respective cost
  centre managers (head of units/ departments).
• Regularly track reporting dates for
  specific donors and prepare their financial statements on a timely basis
  by extracting data from the Accounting system.
• Ensure up to date and systematic record
  keeping of accounting support documents.

• Monitor cash advanced to staff and track
  business and personal account balances.
• Update staff on status of their advances
  before recovery can be done.
• Prepare and update statements of staff
  personal and advance accounts on a monthly basis.

• The ideal candidate must hold a Bachelor’s
  degree in Business Administration/Commerce, Finance/Accounting
• Possession of a Master’s degree in
  Business Administration, Finance/Accounting is an added advantage.
• Professional qualification (ACCA, CIMA,
  CPA) and membership to a professional body is a must.
• A minimum of five years of related working
  experience in a busy accounts environment.
• Knowledge and experience of applicable
  donor rules and regulations such as for USAID, World Bank, DFID, EU will
  be an added advantage.
• High degree of integrity
• Knowledge of financial systems and
  procedures
• Excellent interpersonal, administrative
  and team skills
• Excellent written and oral communication
  skills.
• Good computer skills
• Highly flexible and ability to follow up
  on queries
• Ability to work with minimum supervision

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