The Ugandan Jobline

• Develops and administers various
  administrative plans and procedures.
• Perform and supervise general office
  activities. Assist Area Managers and Field Administrators in ensuring
  administrative compliance with DRC and donor requirements in the field
  offices.
• Maintain and safeguard DRC records.
  Develop and manage a logical file system for DRC’s contracts, with a
  database containing the essential information for DRC service providers
  and consultants towards an effective internal management and
  administration.
• Act as the liaison with local
  institutions, authorities and ministries in all matters related to
  administration and relevant to DRC operations in the country.
• Responsible for proper functioning of all
  offices and residences, and equipment and ensure that insurance for the
  premises and equipment is updated at all times.
• Manage the preparation, analysis,
  negotiation, review and timely renewal of rental agreements and service
  contracts e.g. security provision, office consumables and supplies,
  fumigation in the Kampala and field offices.
• Responsible for management of an effective
  central mailing system in all Country Offices
• Supervise preparation and updating of
  briefing packages, work spaces and accessories handouts for new staff in
  coordination with human resources, logistics and finance departments.
  These include but not limited to desks, computers, internet kits, mobile
  & sat phones, business & ID cards, stationery and uniforms.
• Coordinate and liaise with DRC lawyers,
  agents and respective authorities on legal issues related to contractors,
  consultants and advise programme and sector managers on sound admin
  management and local laws and their execution modalities.
• Ensures that all travelers to/within
  Uganda are assisted with visas and travel arrangements.

• Plans, organizes and controls all
  activities of the Human Resource department. Participates in developing
  department goals, objectives and systems.
• Develops, recommends and implements
  personnel policies and procedures; prepares and maintains handbook on
  human resource policies and procedures.
• Ensure professional, prompt and smooth
  conduct of the national and international staff in the country operations.
  Ensure the DRC Code of Conduct is upheld by staff in all offices.
• Evaluates reports, decisions and results
  of department in relation to established goals and objectives. Recommends
  new approaches, policies and procedures to effect continual improvements
  in efficiency of department and services performed.
• Ensure equal treatment of all personnel
  and gender balance, and fulfillment of ToR competence requirements.
  Accordingly, monitor staff competences and propose for appropriate actions
  to the management.
• Supports Managers in the recruitment
  process, this job advertising, short listing, interviewing and recruitment
  of candidates for DRC positions countrywide.
• Manage the staff orientation for new
  employees, monitors career-pathing and country development plan, employee
  relations counseling, outplacement counseling and exit interviewing.
• Work closely with relevant government
  authorities in relation to visas, registration certificates, memorandums,
  work permits, through personal meetings and correspondence, and drafting
  and management of required documentation.
• Work in consultation with the Country
  Director, Head of Finance Administration and DRC lawyer, prepare draft
  notices, warnings, suspensions, terminations and promotions of staff for
  the signature of the CD.
• Manage staff contracts and personnel files
  for both national and international staff.
• Ensure good performance management is
  upheld in DRC Uganda this includes follow up on annual appraisal,
  probation and annual objective setting on a timely basis. 
• Responsible for implementing and managing
  appropriate insurance cover for all staff. 
  
• Manage DRC human resources database and
  filing system and ensure their backup is updated. 
• Has overall responsibility for staff time
  registration and leave tracking for national and expat staff. 

• The ideal candidate for the Danish Refugee
  Council (DRC) Country HR and Administration Coordinator job placement must
  hold a Bachelor’s Degree in Human Resources Management, Psychology, and or
  Business Administration
• Five years of related work experience in
  Human Resource and Administration in a very busy INGO environment.
• Knowledge of human resources concepts,
  practices, policies, and procedures.
• Good working knowledge of office
  procedures and office management.
• Ability to show flexibility in response to
  change and accommodate new methods and procedures.
• Able to maintain confidentiality.
• Possess strong analytical and conceptual
  skills.
• Proven management Skills.
• Good reporting skills.
• Proven commitment to human resources
  practices.
• Knowledge of working in challenging
  environments.
• Proven ability to manage large varied
  workloads and deal constructively with stress and periods with long hours.
  
• Proven ability to prioritize tasks, meet
  deadlines and work with limited supervision
• Proactive, stable and robust character and
  a good team player.
• Excellent communication skills, calm and a
  good sense of humor.
• Excellent interpersonal skills and demonstrated
  ability to establish effective working relations at all levels. 
• Fluent in written and spoken English. 

• Striving for excellence:
  You focus on reaching results in a fast paced environment
• Collaborating: You lead
  initiatives and processes by involving relevant parties and encouraging
  feedback. 
• Taking the lead: You
  take ownership and initiative while setting high standards 
• Communicating: You
  listen to other stakeholders and staff; and you communicate concisely and
  persuasively
• Demonstrating integrity:
  You act in line with DRC’s vision and values. 

• A cover letter (1 page) in which you explain
  why you are interested in the position and how you meet the qualities and
  qualifications criteria
• Concise and accurate CV (maximum 3 pages).
  The CV should include information about your qualification, relevant
  training courses, Work experience, name and contact details of 3 relevant
  references.

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