UN Admin/Finance Associate Jobs – United Nations High Commissioner for Refugees (UNHCR)

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Job Title:        Admin/Finance Associate
Organisation: United Nations
High Commissioner for Refugees (UNHCR)
Position No.: 10027571
Vacancy Notice: 23/2017
Reports to: Field Officer
Duty Station: Uganda
Post Grade: GL7
About UNHCR:
The Office of the United Nations High Commissioner for Refugees was
established on December 14, 1950 by the United Nations General Assembly.
UNHCR’s mandate under the Statute of the Office of the United Nations High
Commissioner for Refugees is to lead and co-ordinate action for international
protection to refugees; seek permanent solutions for the problems of refugees
and safeguard refugee rights and well-being. UNHCR has an additional mandate
concerning issues of statelessness, as it is given a designated role under
Article 11 of the 1961 Convention on the Reduction of Statelessness.
Job Summary: The
Admin/Finance Associate will be supervised by the Field Officer who defines
general work objectives and provides necessary advice and guidance. The
Admin/Finance Associate will supervise some support staff in which case
Managerial competencies M001 and M002 (under 2.3 below) are applicable and
should be selected by the staff member and manager in the context of
Performance Appraisal Management (e-PAD). The incumbent keeps frequent contacts
with staff at various levels in the office and occasionally with staff at the
same level in other duty stations and/or Headquarters; with local suppliers,
banks and financial institutes on subject matters which may be of importance to
the Organization.
Key Duties and
Responsibilities:  
  • The incumbent performs personnel
    administration tasks including interpretation and processing entitlements,
    issuance of contracts and maintenance of various personnel records and
    files;
  • The Admin/Finance Associate provides
    support in conducting preliminary interviews of candidates, administering
    typing exams and recruitment of GL staff;
  • Carry out surveys of local cost of living,
    DSA rate and servicing staff, housing rental and collects information on
    the above-mentioned.
  • Prepares travel authorization, ID cards
    and other personnel related documents for staff;
  • Record vouchers in MSRP Finance and Supply
    Chain application, prepares monthly replenishments, maintains Petty Cash,
    enters Requisitions and Purchase Orders.
  • Prepares monthly reports on accounts for
    submission, as needed. If required, assists in preparation of ABOD and submission
    along with Country Operation Plan;
  • The Admin/Finance Associate also prepares,
    updates, maintains inventory records of non-expendable equipment for
    submission to the main office. Orders and controls stationary supplies;
  • Attends meetings and participates in
    discussions of new or revised procedures and practices on administration
    and finance matters; interprets and assesses the impact of changes and
    makes recommendations for follow-up action;
  • Performs any other duties as required.



Qualifications, Skills and
Experience:
  • The ideal candidate for the United Nations
    UNHCR Admin/Finance Associate job placement should have completed
    Secondary Education with post-secondary certificate/training in Business
    Administration, Finance, Office Management, Human Resources or other
    related fields;
  • At least six years’ experience relevant to
    the function;
  • Good computer skills (MS office and People
    soft applications)           
  • Fluency in English and working knowledge
    of another relevant UN language;
How to Apply:
All interested Ugandan nationals who wish to join the United Nations
High Commissioner for Refugees (UNHCR) in the aforementioned capacity are
encouraged to click on the link below and follow the application instructions
after reviewing the job details.
Deadline: 9th August 2017
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