The Ugandan Jobline

• Provides support in managing and
  monitoring contractors’ performance to ensure contractual compliance
• Supports the Contracts Management Officer
  (CMO) in the development and implementation of a contract management plan
  for all UNOPS mine action contracts and grants in country including such
  as formulating plan for CMO review and approval on following elements:
  identify monitoring schedule, means of verification, timeframe and
  acceptance level for delivery of contractual milestones by contractors.
• After consultation with CMO, communicate
  with the Programme Managers of UNMAS field programmes and UNOPS PSC
  Portfolio Manager of any financial or operational irregularities such as
  contractors’ under-performance or failing to meet contractual targets and
  propose remedial actions
• The incumbent will also travel to the
  field and visit sites being worked on by contractors and offices used.
• Offer coordination assistance to the CMO
  and UNOPS Portfolio Managers in the field vis-à-vis subcontractors,
  clients, national authorities and other external parties to the programme
  with regards to UNOPS implemented projects.
• Render support in the preparation and
  issuance of Memorandum of Agreement (MoA), Statement of Works (SoW),
  contracts, grant service agreements and other documents required for
  project implementation in cooperation with UNOPS legal specialists and
  portfolio managers as needed.




• Keenly monitor and analyze contract
  performance against agreed benchmarks and through agreed reporting
  mechanism. Raise concern to the attention of the CMO to advise the senior
  management on any potential issues and recommend remedial actions or solutions.
• Actively engage with the operations team
  of UNMAS programmes in the field to monitor the contractors’ performance
  and ensure compliance with contractual terms and conditions, in accordance
  with the contract management plan.
• Keenly review and certify milestone
  reports and service delivery against contractual requirements in
  collaboration with the programme in the field for the acceptance and
  payment to contractors upon completion of milestone delivery. Make
  recommendations to UNOPS Portfolio Manager for payments including
  liquidated damages for under-performance or non-compliance if necessary.
• Maintain a tracking database on payment
  schedules and actual disbursements of all contracts managed by ESB
  vis-à-vis programmes’ budgets. Assist the CMO in the formulation of third
  party engagement component of the annual mine action budgets and cash flow
  forecast for field programmes.
• Support the CMO in the preparation and
  coordination for negotiations with contractors, communicate on the terms
  and conditions of the contract, and provide recommendations to CMO on
  conflicts/problems arising in case of poor performance or non-compliance
  with contractual obligations.
• Frequently attend meetings with
  contractors to allow ample opportunity for the identification and early resolution
  of potential disputes, and raise concerns to the review and advice of the
  CMO.
• Coordinate with field staff in providing
  administrative and logistical support to contractors such as ID issuance,
  visa application and tax exemption for goods purchased for the
  implementation of the contract. Assist in the verification of goods,
  monitoring performance of subcontractors when required.
• Render support in ensuring key meetings
  and work procedures are properly documented and institutionalized.
• Assist in international bidding processes
  including but not limited to the pre-qualification and short-listing of
  bidders, preparations of bids, issuance of bids, pre-bid conference,
  receipt and opening of bids, bid evaluation, submission to UNOPS HQCPC
  (Headquarters Contracts and Property Committee) for recommendation of
  award, contracts negotiations, contract finalization and issuance.
• Support with local and regional
  procurement for the office when required.
• Realize syntheses of lessons learnt and
  best practices in contract management and procurement and participate in
  knowledge sharing activities in the organisation.




• Ensure full compliance of procurement
  /contracting activities within UN/UNOPS rules, regulations, policies and
  strategies.
• Implement any other tasks requested by the
  Head of Support Services and Contracts Management Officer.

• The ideal candidate for the United Nations
  Office for Project Services (UNOPS) Associate Contracts Management Officer
  job placement should hold an advanced University Degree (Master’s Degree
  or equivalent) in Business Administration, Purchasing and Supply,
  International Relations, Development Studies or other relevant discipline
  with two years of relevant experience; OR a first level University degree
  (Bachelor’s Degree or equivalent) in Business Administration, Purchasing
  and Supply, International Relations, Development Studies or other relevant
  discipline with four years of relevant experience may be accepted in lieu
  of advance degree.
• At least two years of relevant experience
  in contracts management, procurement and supply chain management with at
  least one year experience in contracts management matters is required.
• Previous exposure and experience working
  in a multicultural environment is required
• Previous experience in UN ERP systems such
  as Agresso, ATLAS, or UMOJA is considered an asset.
• Prior exposure and experience in project
  management is considered an asset;
• Previous experience in Mine Action is
  highly desirable;
• Previous experience in UN system including
  financial rules and regulations and familiarity with UNOPS procedures is
  desired;
• Language: Fluency in written and
  oral English is required. knowledge of a second official UN language is
  considered an asset;

• Treats all individuals with respect;
  responds sensitively to differences and encourages others to do the same.
  Upholds organizational and ethical norms. Maintains high standards of trustworthiness.
  Role model for diversity and inclusion.
• Acts as a positive role model contributing
  to the team spirit. Collaborates and supports the development of others.
  For people managers only: Acts as positive leadership role model,
  motivates, directs and inspires others to succeed, utilizing appropriate
  leadership styles.




• Demonstrates understanding of the impact
  of own role on all partners and always puts the end beneficiary first.
  Builds and maintains strong external relationships and is a competent partner
  for others (if relevant to the role).
• Efficiently establishes an appropriate
  course of action for self and/or others to accomplish a goal. Actions lead
  to total task accomplishment through concern for quality in all areas.
  Sees opportunities and takes the initiative to act on them. Understands
  that responsible use of resources maximizes our impact on our
  beneficiaries.
• Open to change and flexible in a fast
  paced environment. Effectively adapts own approach to suit changing
  circumstances or requirements. Reflects on experiences and modifies own
  behavior. Performance is consistent, even under pressure. Always pursues
  continuous improvements.
• Evaluates data and courses of action to
  reach logical, pragmatic decisions. Takes an unbiased, rational approach
  with calculated risks. Applies innovation and creativity to
  problem-solving.
• Expresses ideas or facts in a clear,
  concise and open manner. Communication indicates a consideration for the
  feelings and needs of others. Actively listens and proactively shares
  knowledge. Handles conflict effectively, by overcoming differences of
  opinion and finding common ground

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