The Ugandan Jobline

• Ensure compliance with UNOPS rules and
  regulations in the field and support in the elaboration of the Programme
  procurement strategies including procurement planning, sourcing strategy,
  supplier selection and evaluation, quality management, customer
  relationship management, e-procurement.
• Provide general oversight and assisting in
  development of contract strategy including tendering processes and
  evaluation, managing the contract and contractor, legal implications.
• Oversight of procurement processes in
  accordance with UNOPS rules and regulations.
• Tasked with the development and
  implementation of a procurement management system in relation to planning,
  awarding, administering and monitoring of all matters related to
  procurement, in accordance with UNOPS Procurement Manual.
• Supervision of the preparation of tendering
  documents for international procurement requirements; the establishment of
  shortlist of suitable contractors/suppliers, and the preparation and issue
  of local tenders. Together with the requesting Programme component,
  evaluation of bids or proposals received and recommendations for contract
  awards.
• Efficient implementation of a vendor
  database and use of the system to record the listing, updating, evaluation
  and monitoring of performance of service providers and vendors.
• Tasked with the provision of guidance on
  all procurement matters.

• In charge of the development and
  implementation of a comprehensive logistics system in accordance with
  UNOPS Logistical Procedures.
• Development and implementation of a
  coherent logistical supply system in accordance with UNOPS Procurement
  Rules and Regulations.
• Management of the movement of personnel
  and equipment into and within the duty station.
• Oversight of logistical services in
  accordance with UNOPS rules and regulations.
• Tasked with the implementation of an asset
  management and accounting system for all UNOPS managed equipment and
  properties in accordance with UNOPS lease and asset management policy.
• Implementation of a repair and maintenance
  system for all equipment including EDP equipment, communications
  equipment, vehicles and generators, etc.

• Provide support in planning, expenditure
  tracking and audit of financial resources, in accordance with UNOPS rules
  and regulations.
• Tasked with monitoring of administrative
  budget expenditures and advice to Head of Support Services on the budget
  status, ensuring that funds allocated are not exceeded or that additional
  funds are allocated when required; response to queries on financial and
  administrative matters.
• Assist in development and implementation
  of a finance management system in accordance with UNOPS Financial Rules
  and Regulations.
• Monitoring and production of Cash Flows on
  regular basis with regards to the ongoing projects and financial
  agreements.

• Use of OneUNOPS ERP system functionality
  for improved business results and improved client services.
• In charge of the identification of
  opportunities and ways of converting business processes into web-based
  systems to address the issues of efficiency and full accountability.
• Identification and promotion of different
  systems and application s for optimal content management, knowledge
  sharing, information provision and learning including e-registry,
  web-based office management system, etc.

• Review of security arrangements in light
  of requirements and ensure the efficient implementation of all recommended
  measures. Following the SOPs and effective implementation of the vehicle
  fleet management system.

• Compliance with UNOPS rules and
  regulations proven during quarterly reviews and audits.
• Procurement plan drafted, reviewed and
  amended at agreed intervals.
• Quarterly procurement plans presented and
  approved by the last month of each previous reporting quarter.
• Procurement lead times established and
  followed on each procurement case.
• Procurement process map is developed and
  adhered to on the routine basis.
• Procurement case files are updated
  regularly and timely; stored and available for review by management and
  audits.
• Local and regional vendor database is up
  to date and comprehensive.
• Queries on all procurement matters are
  responded to within reasonable time.
• Logistics process maps arc drafted,
  reviewed and adopted for each process, including management of assets,
  movement of goods/cargo and are in accordance with UNOPS Logistical
  Procedures.
• Logistical supply system is working
  efficiently and without delays.
• Movement of personnel and equipment into
  and within their duty stat ions is not delayed.
• Assets are received, recorded and managed
  efficiently, including semi-annual inventory checks and reports, ensuring
  all assets are properly accounted for and the each movement is recorded.
• Reporting system on Programme assets is in
  place and accurate including the asset management software and periodic
  status reports produced for UNMAS and UNOPS headquarters.
• Regularly contributes in the expenditure
  tracking of financial resources, to assist in proper documentation for
  auditing and other reporting purposes.
• Monitors administrative budget
  expenditures, ensuring that funds allocated are not exceeded.
• Assists in development and implementation
  of a finance management system in accordance with UNOPS Financial Rules
  and Regulations.
• Assists in monitoring and production of
  cash flows on regular basis with regards to the ongoing projects and
  financial agreements.
• Achieves proficiency in use of OneUNOPS
  functionality in all his/her functions.
• Follows internal policies on web-based
  systems (0 address the issues of efficiency and full accountability.
• Identifies different systems and applications
  for optimal content management, knowledge sharing. Information provision
  and learning including e-registry, cloud storage. Web-based office
  management system. etc.
• Vehicle fleet management for Entebbe
  office is adequate.
• Regularly liaises with the Mission/Base
  transport officers and workshops to ensure that all vehicles are properly
  maintained, ensured and SOPs up to date.

• The ideal candidate for the United Nations
  Office for Project Services (UNOPS) National Support Services Officer job
  placement should hold an advanced university degree (Master’s or
  equivalent) preferably in Business Administration, Procurement/Supply
  Chain, or other relevant field combined with minimum of five years’ of
  relevant experience OR
• First level university degree (Bachelor’s
  or equivalent) in Business Administration, Procurement/Supply Chain, or
  other relevant field combined with minimum of 7 years’ of relevant
  experience OR
• At least five years of combined experience
  in programme support services in areas of procurement, logistics, asset
  management, finance and administration is required;
• Professional Certification in CIPS
  (certification in public procurement) Level 2 is required
• One year of experience working with UN,
  and good knowledge of UN/UNOPS Staff rules is required.
• Previous exposure and experience of UNOPS
  ERP systems (oneUnops, WASP asset management software) is desired.
• Previous experience working under pressure
  in a multicultural environment is required.
• Experience in use of MS office software is
  required.
• Language:  Fluency in English (speaking,
  writing and reading) is required. Knowledge of another UN official
  language is desired.

• Develops and implements sustainable
  business strategies, thinks long term and externally in order to
  positively shape the organization. Anticipates and perceives the impact
  and implications of future decisions and activities on other parts of the
  organization.
• Treats all individuals with respect;
  responds sensitively to differences and encourages others to do the same.
  Upholds organizational and ethical norms. Maintains high standards of
  trustworthiness. Role model for diversity and inclusion.
• Acts as a positive role model contributing
  to the team spirit. Collaborates and supports the development of others.
  For people managers only: Acts as positive leadership role model,
  motivates, directs and inspires others to succeed, utilizing appropriate
  leadership styles.
• Demonstrates understanding of the impact
  of own role on all partners and always puts the end beneficiary first.
  Builds and maintains strong external relationships and is a competent
  partner for others (if relevant to the role).
• Efficiently establishes an appropriate
  course of action for self and/or others to accomplish a goal. Actions lead
  to total task accomplishment through concern for quality in all areas.
  Sees opportunities and takes the initiative to act on them. Understands
  that responsible use of resources maximizes our impact on our
  beneficiaries.
• Open to change and flexible in a fast
  paced environment. Effectively adapts own approach to suit changing
  circumstances or requirements. Reflects on experiences and modifies own
  behavior. Performance is consistent, even under pressure. Always pursues
  continuous improvements.
• Evaluates data and courses of action to
  reach logical, pragmatic decisions. Takes an unbiased, rational approach
  with calculated risks. Applies innovation and creativity to
  problem-solving.
• Expresses ideas or facts in a clear,
  concise and open manner. Communication indicates a consideration for the
  feelings and needs of others. Actively listens and proactively shares
  knowledge. Handles conflict effectively, by overcoming differences of
  opinion and finding common ground.

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