Finance and Administration Manager NGO Jobs – ICAP at Columbia University

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Organisation: ICAP at
Columbia University
Duty Station: Kampala,
Uganda
About Us:
ICAP at Columbia University is an international non-profit organization
that aims to ensure the wellness of families and communities by strengthening
health systems around the world. In partnership with the United States Centers
for Disease Control and Prevention (CDC), ICAP will conduct Population-based
HIV Impact Assessments (PHIA) in specific PEPFAR-supported countries. Each PHIA
will define the status of the national HIV epidemic, guide allocation of
resources based on evidence, and integrate capacity building of country stakeholder:,
in the design, conduct, analysis, and use of PHIAs. ICAP, in partnership with
the Ministry of Health (MoH) and the Centers for Disease Control and Prevention
(CDC), is planning to conduct a PHIA to estimate the population-level impact of
the national HIV prevention, care and treatment programs in Uganda. In addition
to providing important programmatic information to the MoH and relevant
stakeholders, this assessment of the national HIV program is of great value to
HIV researchers and public health experts around the world.
Job Summary: The Finance and
Administration Manager will oversee the overall financial and administrative
operations of, as well as office management duties, for ICAP’s proposed CDC
project, Enhanced Integrated Surveillance, Prevention, and Treatment for Key
and Priority Populations in the Republic of Uganda under PEPFAR. Under the
supervision of the Country Director, the Finance Lead will be responsible for
ensuring that financial management, personnel, administrative, and contractual
operations systems are conducted according to ICAP regulations, standard
operating procedures, and good business practices.
Key Duties and
Responsibilities:  
  • Establish and oversee all office
    functions, including negotiating office lease, procuring office furniture,
    equipment and vehicles, and hiring/managing admin and finance staff.
  • Oversee all project-specific financial
    planning, budgeting, and reporting.
  • Prepare accurate project budgets; track
    expenses; oversee payroll, benefits, and reimbursements; ensure that
    required project financial controls and cost performance monitoring
    mechanisms are in place and adhered to; prevent over-expenditure of
    budgets; ensure proper safeguards of funds; and ensure compliance with
    established U.S. Government and ICAP financial and accounting procedures.
  • Apply detailed financial reporting and
    project cost reimbursement process in accordance with established
    financial system.
  • Work in liaison with the Country Director,
    manage all local sub-awards and ensure sub-awardees’ compliance and
    reporting.
  • Provide guidance and support for contract
    development and management.
  • Record and document all financial
    transactions into an approved ICAP Field Expense Accounting System and
    submit timely monthly reports.
  • Maintain current standing with all
    mandated tax and registrations, including submission of payments and
    required reports.
  • Oversee local procurements and execute all
    approved payments for local vendors, contractors, and consultants for
    goods and services received, in accordance with the laws and regulations
    of CDC, as well as with ICAP and USG regulations.
  • Assist in the preparation and management
    of project budgets and pipeline expenditures.



  • Maintain inventories and controls over
    project office fixed assets, such as furnishings and computer equipment.
  • Manage timesheets for office staff,
    ensuring timely submission, approval, accuracy, and filing.
  • Prepare country activity travel advances
    and process travel claims, and work with country program staff to resolve
    accounting related issues.
  • Maintain an effective office country
    filing system.
  • Perform other duties as assigned.
Qualifications, Skills and
Experience: 
  • The ideal candidate must hold a Master’s
    Degree in finance, Business Administration and accounting and certified
    public accountant or equivalent
  • At least five years of experience in an
    independent administrative position with advanced bookkeeping
    responsibilities.
  • Demonstrated experience managing CDC,
    PEPFAR, or other donor-financed projects.
  • Strong familiarity and command of CDC
    regulations and compliance, as well as supervisory and management skills.
  • Computer skills, including proficiency in
    Microsoft Office Suite applications and Quickbooks.
  • Experience developing and interpreting
    standard financial reports (Balance Sheet, Income Statement, Cash Flow)
    and creation of Journal entries preferred.
  • English fluency required, including
    speaking, writing, understanding, and reading, and the ability to conduct
    business.
How to Apply:
All applicants are encouraged to send an updated CV and cover letter to
icap-jobs@columbia.edu with “Finance and Administration Manager – Uganda” in
the subject line.
Deadline: 31st
October 2017

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