Fresher Office Manager Jobs – Mapenzi Events Ltd

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Job Title:    Office Manager
Organization: Mapenzi Events
Ltd
Duty Station: Bunga, Kampala,
Uganda
Reports to: Management
About Us:
Mapenzi Events LTD primarily does events management that also includes
Food Catering services, provision of beverages, décor services, digital media
services among other services. 
Our focus is to plan and coordinate events for our clients, and these
includecorporate events – such as cocktail parties, product launch and such
similar events, we plan weddings and introduction ceremonies – like kwanjula
and kuhingira, bridal showers and private parties like for baptism and
Christian confirmation or similar ones for Muslims, and house warming and or
such similar private events. Often, as part of the package our client require
that we do photography and video coverage, and increasing a need for new media
services especially for our corporate clients.
Job Summary: The Office Manager will take overall leadership and be a coordinator of the
Mapenzi Events business.  This role
requires a hard-working person who will offer full dedication to the job. The
tasks involve making calls to prospects, corresponding via E-mail, Phone and
other Digital Media services such as WhatsApp, Facebook etc  to client prospects, and responding to
inquiries by sending product brochures and quotations for our services. The role
would also involve issuing Invoices, organizing site visits, maintaining a
directory of services providers, and handling “bidding” for services on behalf
of our clients. Overall, the Office Manager will ASSIST Management in nearly all daily
chores of running the company.
Key Duties and Responsibilities:   
  • Correspond
    with client prospects, and make follow-ups on sales leads.
  • Organize
    office with systematic filing of hard copy and soft copy
    documentation.
  • Be
    in charge of Customer Care using several media services that include
    E-mail, the Phone, Facebook, Instagram, WhatsApp, SMS etc ..  and make sure the company has at all
    times a good reputation on timely replies to inquiries.
  • The
    incumbent will issue quotations and Invoices in a timely way, and ensure
    collection of Accounts Receivables
  • Maintain
    an accurate database of suppliers, and be the one to the liaison with
    pre-qualified suppliers.
  • Be
    at hand to organize site visits to event venues by assigning the
    right resource, and making sure the outcome of site visits is captured and
    utilized with client quotations.
  • The
    jobholder will also schedule and plan internal meetings, and to make
    appointments for external meetings.
  • Monitor
    office supplies and services making sure of proper use, and to make
    sure that usage cost is within budget.
  • Support
    management at all times on assignments that may be given to you.



Qualifications, Skills and
Experience:  
  • The applicant for the Office Manager job
    opportunity should preferably hold a first degree or equivalent in a
    relevant discipline i.e. Business Administration, SWASA, Accounting, or
    self-taught individual with can demonstrate the attributes listed here for
    this job.
  • Proficiency in use of computers especially
    with use of the Microsoft Suite, good knowledge of the Internet and use of
    new media Services i.e. Facebook, SMS, WhatsApp etc .
  • Confident,
    and can keep Confidentiality of Company Secrets 
  • One
    with attention to detail with minimum errors and mistakes
  • Highly
    self-motivated, Dependable, Reliable and Good Customer Care Instincts
  • Good
    Verbal and Written Communication skills
  • Excellent
    interpersonal skills especially in negotiations
  • Good
    telephone etiquette
  • Good
    planning and scheduling skills
How to Apply:
All suitably qualified and interested candidates are encouraged to send apply online at the link below. 


Click Here
Deadline: 27th August,
2017
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