The Ugandan Jobline

• The Credit Controller will be responsible
  for reviewing Credit Limits for all parties who receive goods and services
  on credit and present a report with recommendations to management. This
  should be done every two months.
• Approving every LPO before it reaches the
  MD’s table for approval.
• Keeping copies of original Purchase
  Orders, Invoices, Delivery Notes and Contracts where applicable.
• Ensuring that all payments are paid within
  the stipulated credit period.
• Setting weekly collection targets and
  reporting to the MD on actual versus target collections on a weekly basis
  in Excel format and also meeting him once a week. It is important that
  collections are at least 85% of the target in order to maintain a healthy
  cash flow.
• Tasked with reconciling accounts for every
  single outstanding client in the system and ensuring that that the
  Company’s statement matches with the Creditor’s/Debtor’s statement. The
  complete exercise of reconciliation for all non-reconciled accounts should
  be complete within 3 months of joining. Thereafter, monthly balance
  confirmations should be done for each and every Creditor/Debtor and they
  should be shown to the MD.
• Actively getting involved in collections
  i.e., visiting, phoning and writing to clients and collecting payment.
  Your role is not merely one of being on a desk but also involves daily
  visiting of clients.




• Preparing reports showing details of
  Creditors/Debtors who are simply not paying despite the efforts put with
  all evidence of action you have taken to collect the money.
• Instructing lawyers to write demand
  notices with permission of the MD for difficult clients.
• Keeping excel files which clearly indicate
  payment statuses for Air Conditioning projects and sending updated sheets
  for each Air Conditioning project on weekly basis.
• Ensuring that all clients on Air
  Conditioning Maintenance Contracts are invoiced in accordance with the
  maintenance contracts and sending reports to the MD every two weeks
  showing the status of invoices and payments.
• Ensuring that invoices are raised for Air
  Conditioning clients once a ‘Certificate’ is issued. Weekly reports on the
  invoices issued/not issued must be sent to the MD.
• Holding weekly debt collection meetings
  and sending the minutes and collection schedule to the MD showing which
  amount is to be collected and the person whom you have delegated to
  collect on your behalf.
• In charge of checking our systems daily
  and the manual documents at the Kibira Road branch for any delivery notes
  which have not been invoiced and invoicing these daily.
• Going through the ‘Sales Bills Pending’
  and getting all items and services invoiced whilst ensuring that all supporting
  documentation is present and attached.
• Tasked with ensuring that credit notes are
  issued in time. This should be done and complete within 3 months of
  joining for historical clients. And on a day to day basis as and when it
  happens. You need to forward a report to the MD of the credit notes raised
  for ‘that week’ on a weekly basis, even if NO credit notes have been
  issued.

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