The Ugandan Jobline

• The Personal Assistant must ensure that
  all daily tasks as stipulated by the Director are completed every day.
• Responsible for preparing the Director’s
  daily program and completing some of the tasks that are delegated to you.
• In charge of performing and completing
  tasks that the MD may delegate to you – these tasks are complex in nature,
  e.g. meeting departments and solving issues.
• Knowing the duties of every department and
  every person in the company as you shall be involved in ensuring that all
  members perform their duties.
• Devising and maintaining office systems,
  including data management and filing.
• Arranging travel, visas and accommodation
  for the Director.
• Taking notes or dictation at meetings or
  providing general assistance during presentations.
• Screening phone calls, enquiries and
  requests, and handling them when appropriate.
• Meeting and greeting visitors at all
  levels of seniority.
• Organizing and maintaining diaries and
  making appointments.
• Dealing with incoming email, faxes and
  post, often corresponding on behalf of the Directorr.
• Carrying out background research and
  presenting findings.
• Producing documents, briefing papers, reports
  and presentations.
• Organizing and attending meetings and
  ensuring the manager is well prepared for meetings.
• Working closely with clients, suppliers
  and other staff.

• The Personal Assistant (PA) to the Director should have at least five years of administrative experience.
  Applicants with experience in a similar company have an added advantage.
• The applicant should have significant
  experience and secretarial/administrative knowledge
• Exceptional written and oral communication
  skills;
• Excellent word processing and IT skills,
  including knowledge of a range of software packages;
• Proven ability to work under pressure and
  to tight deadlines;
• Excellent organizational and time
  management skills;
• Ability to research, digest, analyze and
  present material clearly and concisely;
• Excellent interpersonal skills;
• Ability to work on your own initiative;
• Honesty and reliability;
• Keen attention to detail;
• Flexibility and adaptability to juggle a
  range of different tasks and to work extra hours to meet deadlines;
• Discretion and an understanding of
  confidentiality issues.

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