The Ugandan Jobline

• Participate in preparing Country Office
  budgets and monitor budget implementation processes;
• Perform in-depth analyses of the financial
  aspects of the budget and make appropriate recommendations;
• Monitor expenditures against budgets and
  allotments and analyze their trends;
• Advise the Finance & Administration
  Manager  on budgetary issues and
  procedures;
• Provide regular adhoc financial
  information to the Accountant to support informed financial decision
  making;
• Maintain suppliers and service providers’
  accounts and process timely clearance of outstanding advances and other
  receivables;
• Ensure that all payments are processed and
  payments made in a timely manner.
• Monitor and report variances and trends
  and provide responses to inquiries concerning them;
• Prepare cash flow forecasts and monitor
  cash flow levels in the bank to ensure constant availability of funds;
• Verify and confirm monthly petty cash
  reconciliations and cash count with every subsequent replenishment.
• Process of all withdrawal applications and
  disbursement requests with the 
  required support documentation and submission of the same to the
  Finance & Administration Manager in a timely manner.
• Verify all travel advances and travel
  expenditure accounting reports and process the clearing journals into the
  accounting application and ensure that all previous month’s travel
  advances are reconciled and have proper supporting original documents.
• Review expenditures as per the approved
  budgetary allotments and payment authorizations in accordance with
  Organisation financial rules and regulations;
• Keenly monitor compliance with financial
  regulations, rules and procedures for all financial transactions;
• Maintain financial records and prepare
  monthly financial reports in accordance with procedures established by
  Organisation ESARPO and project.
• Input data, and extract relevant
  information from the financial accounting software in use.
• On a daily basis, verify and update the
  accounting application all transactions keyed in by the Accounts
  Assistant.
• Tasked with processing and keying of the
  receipts into the FMS.
• Draft correspondences and internal
  procedural directives relating to budgetary and financial matters;
• Support internal and external audit
  exercises;
• Maintain and update the withdrawal
  applications files with all support documentation and to facilitate review
  and audit of project audits;
• By 
  10th  every month prepare and
  submit to the Finance & Administration Manager the following financial
  reports;  the bank reconciliations
  statements for all Project; bank accounts statement of outstanding debtors
  including travel advances and pending creditors list and other outstanding
  liabilities.
• Within 30 days after the financial year,
  prepare and reconcile the Projects’ year end financial statement with
  supporting schedules in preparation for external audit.
• Provide support in preparation and
  submission of expenditure financial reports as may be required.
• Perform any other duties as may be
  assigned from time to time.

• The applicant should hold a Bachelor’s
  degree in Commerce, Economics, Business Administration or related field
  will be an added advantage;
• At least three years’ experience in a busy
  finance / accounting office;
• Developed financial management /
  accounting skills are essential;
• Advanced computer skills, particularly
  knowledge of MS Excel, -mail and intranet tools software especially
  ACCPAC.
• Extensive knowledge and understanding of
  international and local finance and accounting systems;
• Good knowledge of fund accounting.
• Strong analytical skills and ability to
  set priorities and complete tasks with minimum supervision;
• Previous experience in implementing and
  monitoring the compliance of F&A system, policies and procedures,
  preferably in the context of an international organization;
• Ability to work independently and
  effectively under pressure and adherence to strict deadlines;
• Basic knowledge of environmental and
  conservation issues in Uganda;
• Ability to work in a multi-cultural
  environment that is sensitive to cultural, religious and gender
  differences and promoting team synergy;
• Good report writing skills;
• Excellent oral and written English;
• Adherence to Organisations’ values, which
  are: Optimistic, Engaging, Determined and Knowledgeable.

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