The Ugandan Jobline

• Facilitate communication with all members
  of the project/program teams, relevant staff in other departments/teams
  and external stakeholders as relevant. Send/receive and distribute all
  incoming and outgoing mail/letters/documents.
• Provide specialized project administrative
  transactions and processes (e.g. translate, type, proofread, and/or format
  documents; record and transcribe meeting minutes; draft simple
  correspondence messages).
• Compile data, perform data entry and data
  verification in relation to project administration processes (e.g. various
  contact lists, employee leave balances, staff attendance reports,
  visitors’ welcome packages, etc.).
• Support travel and logistics arrangements
  for staff and visitors. Schedule and coordinate appointments. Provide
  logistical and communication support to event planning activities.
• Carry out administrative and financial
  duties related to all aspects of project implementation
• Arrange all necessary logistics for
  program activities, including workshops, trainings, booking accommodation
  for participants, photocopying project materials, arranging transport, and
  managing the supply of office stationery
• Actively participate regularly in
  monitoring visits to ensure quality implementation of projects, support
  administrative and financial management undertaken in project sites.
• Support the HOP/DHOP in the preparation of
  program documents, project reports, manage contractual obligations of
  projects.
• Assist in tracking project activity
  schedules and deadlines, in coordination with DHOP, coordinate and collate
  programs staff monthly timesheets and follow up staff to clear advance as
  per aging reports.
• Ensure all received program materials are
  properly stored. Maintain program backups and ensure that they are up
  dated on a regular basis.
• Assisting in the posting, managing CRS
  Uganda sharepoint website content, system administration, maintenance and
  updating of the program’s web site on a regular basis.
• Regularly update Gateway with programmatic
  information and work.
• As assigned by your supervisor, perform
  other tasks which are commensurate with your job level in the
  organization.

• The ideal candidate for the Catholic
  Relief Services (CRS) Program Assistant job opportunity should hold a High School Diploma. Professional
  diploma/Certificate or courses in Administration preferred.
• A minimum of two years’ experience working
  in an office environment in a clerical or administrative role. Experience
  with a local or international NGO a plus.
• Additional education may substitute for
  some experience.
• Previous exposure and experience with
  typing/word processing, data entry into online databases and forms, and
  working with various office equipment.
• Computer literacy skills i.e. proficiency
  in MS Office package (Excel, Word, PowerPoint, Visio) and information
  management systems. Proficient in Word.
• Good time management skills with ability
  to work on multiple tasks
• Strong customer service orientation with
  good communication and interpersonal skills
• Proactive, resourceful, solutions oriented
  and results-oriented
• Required/Desired Foreign Language: Good
  written and spoken English
• Agency-wide Competencies (for all CRS
  Staff): Serves with
  Integrity, Models Stewardship, Cultivates Constructive Relationships,
  Promotes Learning

Related Jobs