UN Job Opportunities – Property Management Officer – United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo (MONUSCO)

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Job Title:                Property Management Officer
Organization: United Nations
Organisation Stabilization Mission in the Democratic Republic of the Congo
(MONUSCO)
Duty Station: Entebbe,
Uganda
Job Opening Number:
17-Property and Asset Management-MONUSCO-87946-F-Entebbe (M)
Reports to: Chief of
Integrated Warehouse Section
Job Grade: P4
About US:
Following the signing of the Lusaka Ceasefire Agreement in July 1999
between the Democratic Republic of the Congo (DRC) and five regional States
(Angola, Namibia, Rwanda, Uganda and Zimbabwe) in July 1999, the Security
Council established the United Nations Organization Mission in the Democratic
Republic of the Congo (MONUC) by its resolution 1279 of 30 November 1999,
initially to plan for the observation of the ceasefire and disengagement of
forces and maintain liaison with all parties to the Ceasefire Agreement. Later
in a series of resolutions, the Council expanded the mandate of MONUC to the
supervision of the implementation of the Ceasefire Agreement and assigned
multiple related additional tasks.
Key Duties and Responsibilities:
 Within the limits of delegated
authority, the Property Management Officer will responsible for the following
duties:
·        
Provide advice to the Chief Integrated Warehouse
Section on all matters related to the policy and procedures governing the
management of the United Nations Property;
·        
Actively contribute to the development of
mission-specific standing operating procedures (SOPs) and other guideline
materials based on the United Nations Financial Regulations and Rules, Property
Management Manual, IPSAS Policy Framework, DFS Directive on Property Management
and specific guidelines and SOPs from Logistics Support Division;
·        
Serve as the primary focal point for the
Missions’ property management issues pertaining to control and reporting on
assets;
·        
Ensure accountability and proper tracking
mechanisms to conform to the organizational standards and goals;
·        
Keenly analyze and monitor the effectiveness of
execution of asset control procedures in the mission;
·        
Steer the implementation of the annual physical
verification programme;
·        
Keenly monitor the implementation of the key
management actions and meeting the organizational targets in the discipline of
property management;
·        
Identify and implement solutions to problematic
areas of the asset control process;
·        
Ensure that an effective support organization
for the inventory management system and internal controls for UN property is
sustained;
·        
Act as focal point for the Galileo Inventory
Management System;
·        
Ensure that the outputs produced by PCIU (such
as Quarterly Property Management Performance Reports, IPSAS Financial Reports
on P&E and Inventory) maintain high-quality standards and are clear and
based on objective data to ensure compliance with UN standards and goals;
·        
Oversee activities related to reviewing and
updating fixed assets register for additions and disposals, and accumulated
depreciation;
·        
Closing out accounts at year-end and supporting
reconciliation of accounting balance of fixed assets;
·        
Preparing audit schedules relating to fixed
assets, preparing financial statements and footnotes, and
responding/implementing, as appropriate, in a timely manner auditors queries
and/or recommendations;
·        
Ensure that activities related to maintaining
fixed asset register including data entry or import of assets into the fixed
asset register and review of supporting documentation are conducted timely and
accurately;
·        
Ensure accuracy and completeness of fixed asset
records including reconciliation of discrepancies;
·        
Undertake analysis for fixed assets on a regular
basis and oversee the proper maintenance of financial records in accordance
with IPSAS Policy Framework and related policies and procedures.
·        
Exercise managerial and supervisory control over
the execution of functions carried out by PCIU;
·        
Develop Work plans for Property Control and
Inventory Unit to ensure that Unit’s goals are met and continuous improvements
and efficiencies in the usage of property and materials within the Mission are
sustained;
·        
Assess requirements for training of staff
working with the Galileo Inventory Management System / Fixed Assets Register;
·        
Lead and coordinate the Galileo Decommissioning
Project;
·        
Prepare inputs for the Mission’s budget,
·        
Evaluate staff performance;
·        
Perform any other duties as required.



Qualifications, Skills and
Experience:
·        
The ideal candidate for the United Nations
Organization Stabilization Mission in the Democratic Republic of the Congo
(MONUSCO) Property Management Officer job should an Advanced university degree
(Master’s degree or equivalent) in business administration, supply chain
management, logistics management or related fields. A first level university
degree with 2 additional years of experience may be accepted in lieu of the
advanced university degree.
·        
At least seven (7) years of progressively
responsible experience in property management, asset management, and property
control is required.
·        
Experience in support services, logistics and
supply chain management would be an asset.
·        
Experience gained in military or UN peacekeeping
field operation is desirable.
·        
Languages: Fluency in English (both
oral and written) is required. Knowledge of French is desirable.
Personal Competencies:
·        
Professionalism: Proven knowledge of
property management support services. Knowledge of IPSAS requirements in
relation to fixed assets. Ability to apply conceptual, analytical and
evaluative skills in accounting operations. Ability to conduct independent
research and analysis, identify issues, formulate options and make conclusions
and recommendations. Shows pride in work and in achievements; demonstrates
professional competence and mastery of subject matter; is conscientious and
efficient in meeting commitments, observing deadlines and achieving results; is
motivated by professional rather that personal concerns; shows persistence when
faced with difficult problems or challenges; remains calm in stressful
situations. Takes responsibility for incorporating gender perspectives and
ensuring the equal participation of women and men in all areas of work.
·        
Planning & Organizing: Develops
clear goals that are consistent with agreed strategies; identifies priority
activities and assignments; adjusts priorities as required; allocates
appropriate amount of time and resources for completing work; foresees risks
and allows for contingencies when planning; monitors and adjusts plans and
actions as necessary; uses time efficiently.
·        
Accountability: Takes ownership of
all responsibilities and honours commitments; delivers outputs for which one
has responsibility within prescribed time, cost and quality standards; operates
in compliance with organizational regulations and rules; supports subordinates,
provides oversight and takes responsibility for delegated assignments; takes
personal responsibility for his/her own shortcomings and those of the work
unit, where applicable.
·        
Managing Performance: Delegates the
appropriate responsibility, accountability and decision-making authority; makes
sure that roles, responsibilities and reporting lines are clear to each staff
member; accurately judges the amount of time and resources needed to accomplish
a task and matches task to skills; monitors progress against milestones and
deadlines; regularly discusses performance and provides feedback and coaching
to staff; encourages risk-taking and supports creativity and initiative;
actively supports the development and career aspirations of staff; appraises
performance fairly.
NB: The United Nations
does not charge a fee at any stage of the recruitment process (Application,
interview meeting, processing, or training). The United Nations does not
concern itself with information on applicants’ bank accounts.
How to Apply:
All suitably qualified and interested candidates desiring to serve the
United Nations Organisation Stabilization Mission in the Democratic Republic of
the Congo (MONUSCO) in the aforementioned capacity should express their
interest by visiting the UN recruitment website and clicking Apply Now.
Deadline: 15th December 2017

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