The Ugandan Jobline

• Responsibility for the quality, accuracy
  and timeliness of all financial information produced in and used by the
  Farm Africa Uganda Country Office (UCO)
• Provide accurate and timely reports and
  other financial information as requested to the Finance Manager – Kenya
  & Uganda (FM), UK-based finance team, Country Representative Uganda
  (CRU) and Project Coordinators both for internal and external (donor) use
• Keep an accurate record of financial
  reporting and audit requirements for Farm Africa projects in Uganda,
  working with Project Accountants to ensure accurate and timely delivery of
  required information
• Work with the FM and CRU to ensure that
  donor reports are submitted in advance of funds being required, and that
  cash is collected on a timely basis from donors.
• Responsibility for cash flow management
  for Farm Africa Uganda, including preparation of regular cash flow
  projections, reviewing cash requests from projects, preparation and
  submission of country-wide cash flow requests and management of transfer
  of cash to projects
• Work with the FM and UK-based finance team
  to minimise the impact of foreign exchange changes on our finances
• With support from the FM, prepare relevant
  statutory financial statements and manage the annual external audit for
  Farm Africa Uganda
• To oversee and ensure delivery of
  project-level audits in line with donor requirements

• Produce annual budgets for Uganda country
  office, and monitor expenditure against them.
• Support the Project Accountants &
  Project Coordinators with producing annual budgets and revising budgets as
  part of the quarterly forecasting process as required planning process
• Ensure that accurate and timely budgets
  and forecasts are shared with FM and submitted to the London office in
  line with the budget timetable.
• Overseeing the monthly Budget Monitoring
  Reports (BMRs) review and feedback process for UCO and all projects in
  Uganda, ensuring BMRs are shared with project teams on a timely basis, the
  reasons for variances are understood and documented, and all queries from
  project teams are promptly acted upon.
• With support from the CRU, develop draft
  budgets for funding proposals

• Work with the CRU, FM and UK-based finance
  team to establish and formalise financial and administrative systems and
  processes for Farm Africa Uganda
• Ensure that the field-based finance (and
  non-finance staff) are aware of and operating in line with Farm Africa
  Uganda’s financial and administrative systems and processes
• Ensure that recommendations arising from
  internal and external audits are acted upon, and issued are addressed at
  both UCO and field offices
• Advise the CRU & FM, on relevant
  budgetary control measures to address any identified weakness in policy
  and/or practice
• Feedback any pertinent financial
  management issues to the FM and/or CRU
• Ensure all procurement (both at the
  country office and field offices) is carried out in adherence to Farm
  Africa Uganda’s procurement policies
• Work with the FM to identify potential
  financial reporting, tax, legal and other complexities arising from our
  work and, in conjunction with the UK and local advisors where appropriate,
  develop strategies to manage these

• Promptly and accurately account for all
  UCO income and expenditure using QuickBooks
• Timely authorisation, coding and payment
  of all UCO invoices and expenditures in line with Farm Africa procedures
• Timely submission of month end data upload
  from QuickBooks to FM in accordance with Farm Africa month end reporting
  timelines
• Prepare and submit accurate and timely
  monthly cash forecasts for Farm Africa Uganda, ensuring that enough cash
  is available for smooth implementation of the projects UCO activities at
  all time
• Undertake regular banking duties including
  checking of balances, prompt cash and cheque deposits, collating bank
  statements etc., and acting as a bank agent for Farm Africa
• Performing monthly general ledger
  accounting reconciliations and analysis ensuring accuracy of ledger and
  month end reporting in accordance with GAAP, organisational policy and
  donor regulations
• Ensure monthly time sheets are completed
  where necessary and submitted on time to FM

• Prepare and process monthly payroll for
  all staff in Uganda
• Manage personnel files for UCO team and
  ensure that project office teams maintain accurate personnel files
• Oversight of all recruitment carried out
  by Farm Africa Uganda – with particular responsibility for ensuring that
  roles are appropriately advertised, references are taken in line with Farm
  Africa polices and contracts are issued and signed.
• Support CRU and Project coordinators with
  recruitment – including assisting with shortlisting, scheduling of
  interviews and interviewing candidates as required
• Ensure appropriate insurance policies are
  in place for Farm Africa staff and assets in Uganda
• Facilities and office management for UCO,
  and oversight of project office facility management
• Logistics management for UCO and all
  overseas visitors to Farm Africa Uganda

• The ideal candidate for the Farm Africa Finance
  & Administration Coordinator must hold a Degree in Accounting or
  Finance or other relevant field. Possession of professional CPA (III)
  Qualification is desired
• At least five years of related experience
  working in an accounting position. Working for an INGO is an added
  advantage
• Previous experience of HR and/or office
  management is desired
• Experience of producing budgets and
  monitoring activities against them is mandatory.
• The applicant must have experience in co-ordinating
  financial reporting across multiple offices or projects          
• Previous experience in establishing and
  ensuring compliance with financial and/or administrative procedures across
  multiple office sites is mandatory
• Experience of producing financial
  statements and managing external audits  
• Procurement management of both mid and
  high-value items using a variety of different tender processes       
• Strong written and verbal communication
  skills, including the ability to communicate with people from a broad
  range of backgrounds.        
• The applicant must have good working
  knowledge of QuickBooks. Experience using SUN accounting systems is an
  added advantage
• Good working knowledge of Microsoft Office
  programmes, in particular Word, Excel and PowerPoint
• Experience in maintaining HR and personnel
  records is an added advantage
• Experience of facilities and/or fleet
  management is desired
• Previous experience of managing other
  staff is desired
• Previous experience in administering
  payroll using an online system is an added advantage
• Excellent knowledge and understanding of
  URA requirements and processes is desired
• Able to work under own initiative   
• Honesty and Integrity          

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