The Ugandan Jobline

• Ensure compliance with trucks and Bus’
  Financial &Administration Manuals such as Procurement policy, Travel
  policy &Authorization procedures.
• Ensure trucks and Bus complies with all
  the country statutory laws and regulations such as tax regulations like
  PAYE, NSSF and other regulations
• Receipt of staff accountabilities like
  travel accountabilities, entry in the system and reconciliation on a
  monthly basis
• Compiling the monthly liquidity requests
  &cash flow projections/forecast on a monthly basis for review and
  approval before sending to global office.
• Facilitating both internal &external
  audits and the preparation of financial statements for auditors both
  office and donor audits.
• Effective &efficient petty – cash
  management in line with trucks and Bus guidelines
• Implement and maintain an effective filing
  system to ensure that all financial records are easily accessible and
  readily available.
• Manager of Logistics (responsible for all
  import/export procedures in regards of spare parts, cars, trucks, etc.).

• Keenly analyses and validates
  accommodation policy in compliance with financial standards.
• Identifies appropriate premises (offices,
  residences) in safe and secure environments.
• Negotiates lease agreements for premises
  and establishes agreements in line with regulations
• Supervises staff responsible for
  maintenance.
• Responsible for Asset Management and
  submits annual valuations for insurance purposes
• Maintains regular contacts with outsourced
  companies providing services e.g. security, etc.
• Ensures environmental protection measures
  are put in place and monitored closely.

• Supervises supports and manages the
  administration team (finance, Human resource and Administrative staff).
• Coordinates procurements for office
  supplies and any other items as may be required by different departments
  from time to time.
• Manages Admin/procurement third parties
  such as suppliers and insurers.

• Participates in the management of
  employment conditions (work contracts, remuneration systems).
• Oversees the application and adherence to
  internal regulations and is involved in the formulation.
• Participates in recruitment process and
  ensures adherence to the institutional policies and guidelines.
• Handles complaints of works
• Ensures compliance of workers with the
  defined schedule (daily schedule, vacations)
• Participates in approval for promotions,
  external trainings, sanctions and dismissals
• Supervise management of all legal matters
  in consultation with the CFO.
• Ensures equity in the annual appraisal
  exercise.

• Supervises attribution and maintenance of
  IT equipment.
• Approves all orders and purchases of IT.

• Management of the insurance database while
  guiding other departments
• The employee may be asked to perform
  duties and tasks not covered in the job description as well as to provide
  support to other departments when necessary.

• Up-to-date Asset Register
• Well managed cash Account
• Conformity with HR and Administration
  procedures across the organization.
• Elimination of software downtime.

• The Senior Administrative & Accounting
  Manager must hold a university degree in Finance or related field and a
  Professional Accounting Qualification is required.( CPA or ACCA)
• Five years of experience in managing
  finance/accounting at a senior level with a strong sense of teamwork and
  collaboration. Preferred background: Auditing companies, Banks, insurance
  companies, International NGO´s or other International companies
• SAP software knowledge
• Excellent computer skill (MS Office
  package). EXCEL
• Strong financial background with knowledge
  of different funding modalities
• Extensive relationship management skills
  in both public and private settings
• Negotiation skills
• Good interpersonal and communication
  skills, including intercultural communication
• Excellent language skills in English
• Stress management and ability to multitask
• Analytical and problem solving skills
• A good team player

• Self-motivated, pro-active and result
  driven
• Being an open and reliable person with
  high integrity
• Ability to work independently (plan ,
  prioritize, meet deadlines, communicate) independently) but at the same
  time being a team player
• Ability to connect with people of
  different backgrounds
• Ability to transfer skills
• Gender sensitive

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