The Ugandan Jobline

• Perform general clerical duties, to
  include but not be limited to photocopying, scanning, faxing, filing, and
  mailing.
• Provide office administrative support
  including organization and facilitation for internal meetings, drafting
  agendas, and taking minutes;
• Maintain hard copy and electronic versions
  of a project archive, including contract and subcontract documents, client
  approvals, consultant documents, travel files, procurement files, project
  deliverables, project reports, and minutes of meetings.
• Manage and document correspondences
  between project offices, the home office, client, other partners, and
  stakeholders.
• Support new staff orientation, onboarding
  and other HR initiatives.
• The jobholder will also answer incoming
  telephone calls, take complete and accurate messages for people who are
  not available, and ensure they receive the messages.
• Greet and escort guests.
• Ensure timely settlement of office bills.
• Provide support with making logistical
  arrangements for project events and field activities.
• Make logistical arrangements for project
  staff traveling outside their region or for international visitors.

• Prepare invitations for trainings and
  workshops and follow-up with participants as needed
• Support preparation of materials and
  logistics for outside trainings, workshops, and special events
• Develop checklist for required training
  materials and equipment with technical lead and prepare corresponding
  requests
• Ensure training teams have required
  materials and equipment packed prior to training and returned to stores/inventory
  following the training
• Prepare and distribute per diem and
  transportation payments to training participants and organize required
  supporting documentation
• Manage logistics for meetings and
  workshops including organization of lunch/tea, preparation of the meeting
  space/equipment, welcome participants, and materials preparation.
• Maintain electronic and paper files of
  program communications, materials, and health unit specific documents.
• Any other duties as assigned by supervisor
  and other senior staff.

• The applicants for the USAID Defeat TB
  Project Program Assistant job opportunity must hold a Bachelor’s Degree in
  Administration, Management, Business, Social Science, or other relevant
  field.
• Two years of relevant professional
  experience in office administration
• Excellent knowledge and experience with
  Windows, Word, Excel, PowerPoint, and other data processing and graphical
  presentation software.
• Ability to independently plan and execute
  complex tasks while addressing daily management details and remaining
  organized and focused on long-term deadlines and strategy highly
  desirable.
• Excellent inter-personal communication
  skills and excellent organization skills.
• Oral and written English language fluency.

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