The Ugandan Jobline

• Responsible for finance at field level by
  ensuring the respect of Action Against Hunger procedures related to Cash
  and Bank transactions.
• To
  make Cash payments and advances, ONLY if the payment / request/Purchase
  Order has been duly approved by the Field Co / Deputy Field Co.
• Ensuring
  each transaction is justified by an appropriate invoice/receipt, and to
  ensure the quality of receipts (name, patent number, stamp, description,
  date, amount etc).
• Instantly
  record transactions in the manual book and excel books to ensure
  the book balance at the end of the day matches with the actual balance.
• Responsible
  for making follow-ups on advances by making sure advances are cleared
  within 48 hours and no advances are outstanding at the end of the month
  and when staff goes on Leave.
• Conduct
  weekly cash counts with Base Admin and monthly Cash Counts with Base Admin
  and Field Co/Deputy Field Co.
• Post
  Cash transaction into Excel / Saga and ensure that the monthly databases
  are submitted to the Capital (Asst. Fin Co) by the 5th of the next
  month.
• Ensure
  the cancelled cheques are properly crossed and staple with the cheque
  book.
• Preparation
  of bank letters, transfers for the bank.
• Conduct
  monthly Bank Reconciliation with Base Admin and with Field Co/Deputy Field
  Co.
• Post
  Bank transaction into Excel / Saga and ensure that the monthly databases
  are submitted to the Capital (Asst. Fin Co) by the 5th of the next month.

• Ensure
  all the documents are properly signed by the signatories and are completed
  with the required documents (PR, SPO/Contract, Invoice, Payment
  Voucher.etc.)
• Report
  any missing documents and dubious documents to the Base Admin.
• Ensure
  the Original hard copies finance documents reach the capital by 15th Of
  Every month.
• File
  hard copies of documents according the voucher Number system from excel.
• Ensure
  to have Good documentation practice.

• Ensure
  all the payments are done on timely basis.
• Conduct
  proper follow up with the Logistics and program team for any payment
  delays.
• Check
  and rec-confirm all documents before making any payments.
• Inform
  Logistics and Program as soon as the payment is ready.
• Physically
  going to the field areas to do the payments to suppliers, Beneficiaries.
  etc. as per the requirement.

• Responsible
  for the Field Cash books.
• Ensure
  all the expenses are booked properly in the excel book.
• Ensure
  all the transaction have a correct budget line (as per the PR), accounting
  code, project code and donor code.
• Ensure
  to do the proper splitting of the entries according to the budge lines and
  accounting codes.
• Ensure
  all the documents are physically check before doing the monthly closure.
• If
  there is any discrepancy in the Cash inform immediately the Base Admin,
  Field Co/ Deputy Field Co.

• Ensure
  that all finance files are clearly labelled at the field level
• Retrieve
  any documents when required.
• Always
  do the photocopies/Scanning (according to the standard) of the monthly
  hard documentations before sending it to the Capital.
• Maintain
  and IN/OUT document register.
• Responsible
  for making follow-ups on documents taken out of the files.

• Sit
  in for the Base Admin while out of office.
• Should
  be flexible to do any other tasks that may be assigned.

• The ideal candidate for the Action Against
  Hunger (ACF) Cashier job opportunity should hold a Bachelor’s degree in Finance/ Accounting or Business
  Administration from a recognised institution.
• Two
  years of previous experience in an NGO, preferably in finance and
  administration.
• Substantial
  knowledge of SAGA accounting software
• Excellent
  knowledge and use of Excel is a MUST
• Excellent
  management skills, knowledge of key internal controls among others
• Ability
  to speak the native language in the stipulated location is an added advantage

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