The Ugandan Jobline

• Screening
  incoming telephone calls, mails, inquiries, and requests and handling them
  as appropriate, including relaying accurate and timely messages and
  answering of queries.
• Maintain
  a database of assets.
• Managing
  a filing system for record control of key documents.
• Provide
  logistical support and back-up to in the planning of meetings and
  workshops.
• Ensure
  adequate stocks of key office materials are in place at all times.
• Maintaining
  supplies/logistics inventory and preparing requisitions for office
  supplies and equipments.
• Related
  support including secretarial duties as required such as timely printing,
  photocopying and binding of documents..
• Ensure
  that office is kept tidy and clean.
• Support
  to staff
• Providing
  information and guide staff on administrative processes, procedures and
  requirements.
• Facilitate
  and support staff on logistical and administrative requirements such as
  travels, follow up on requisitions, etc on regular basis
• Support
  staff on follow-up of internal communications and actions.

• Compile
  calendar/s of key events.
• Support
  planning of the events and meetings.
• Follow
  up on meeting invitations through emails and phones as is appropriate.
• Planning
  for and managing logistics for regional meetings and other forums such as
  workshops and reflection/ learning events.

• Plan
  for guest logistics i.e. transport and accommodation
• Schedule
  meetings, entry and exit briefs, etc.
• Handle
  check in and out of guests from hotels.
• Support
  guests’ general needs like shopping, church service.

• Following
  up with all staff on submission of their monthly reports.
• Draft
  regional monthly report for PM’s review and submission to ROM within the
  stipulated timelines.
• Following
  up with responsible staff on status implementation of key action points
  and decisions from the meetings/fora.

• The
  ideal candidate for the World Vision Programme Support Assistant job
  opportunity should hold a Bachelor’s degree.
• Be
  a committed Christian, able to stand above denominational diversities.
• Must
  have knowledge in computer applications like MS Office and data base
  management
• Extensive
  knowledge in logistical operations
• Effective
  communication skills.
• Excellent
  customer care and public relations.
• Abilities
  in office administration and organization.
• Strong
  interpersonal skills.
• Very
  strong relational and communication skills.
• Show
  commitment to World Vision mission and partnership values and sensitivity
  to its various expressions across cultures and denominations.

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