Fresher Receptionist/Front Office Assistant Job Opportunities – University Research Co., LLC (URC)

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Job
Title:           Receptionist/Front Office
Assistant
Organisation: University
Research Co., LLC (URC)
Project Name: USAID
Regional Health Integration to Enhance Health Services in East Central Uganda
Project (USAID/Uganda RHITES-EC) Project
Duty Station: Jinja,
Uganda
About US:
University Research Co., LLC
(URC) is a global company dedicated to improving the quality of health care,
social services, and health education worldwide. With a non-profit affiliate,
the Center for Human Services (CHS), URC manages projects in over 45 countries,
including the United States.
About USAID RHITES-EC Project:
University Research Co., LLC
(URC) is implementing the USAID Regional Health Integration to Enhance Health
Services in East Central Uganda Project (USAID/Uganda RHITES-EC) whose aim is
to support the implementation of a comprehensive integrated investment in
regional  health, nutritional assistance and HIV/AIDS programs. The
five-year project targets 11 districts in East Central Uganda with an estimated
total population of 4.1 million through a district-based integrated package of
quality health, nutrition, HIV / AIDS and child development services.
Job Summary: The
Receptionist/Front Office Assistant is responsible for attending to visitors
and deal with inquiries on the phone and face to face. S/he is expected to
provide general information regarding the organization to the general public,
clients and customers.
Key Duties and Responsibilities:
  • Perform
    general clerical duties, to include but not be limited to photocopying,
    scanning, faxing, filing, and mailing.
  • Provide
    office administrative support including organization and facilitation for
    internal meetings, drafting agendas, and taking minutes;
  • Maintain
    hard copy and electronic versions of a project archive, including contract
    and subcontract documents, client approvals, consultant documents, travel
    files, procurement files, project deliverables, project reports , and
    minutes of meetings.
  • Manage
    and document correspondences between project offices, the home office, client,
    other partners, and stakeholders.
  • Support
    new staff orientation, on-boarding and other HR initiatives.
  • Answer
    incoming telephone calls, take complete and accurate messages for people
    who are not available, and ensure they receive the messages.
  • Greet
    and escort guests.
  • Ensure
    timely settlement of office bills.
  • Assist
    with making logistical arrangements for project events and field
    activities.
  • Make
    logistical arrangements for project staff traveling outside their region
    or for international visitors.
  • Perform
    any other tasks as assigned.



Qualifications, Skills and Experience:
  • The
    applicant for the USAID RHITES-EC Receptionist/Front Office Assistant job
    opportunity must hold a Bachelor’s Degree in Administration, Leisure &
    hospitality Social Science, or other relevant field.
  • Two
    years of relevant professional experience in reception Management or
    customer case
  • Excellent
    knowledge and experience with Windows, Word, Excel, PowerPoint, and other
    data processing and graphical presentation software.
  • Ability
    to independently plan and execute complex tasks while addressing daily
    management details and remaining organized and focused on long-term
    deadlines and strategy highly desirable.
  • Ability
    to assess problems and develop solutions.
  • Excellent
    inter-personal communication skills and excellent organization skills.
  • Oral
    and written English language fluency.
NB:
Only candidates who are eligible to work in the Uganda for an indefinite period
without a need for sponsorship will be considered for this position.
How to Apply:
All suitably qualified and
interested candidates who wish to join the USAID RHITES EC Project should send
their cover letters, certificates of good conduct curriculum vitae, copies of
academic credentials and contact information for three professional references
addressed to:
Human Resource Coordinator,
University Research Co., LLC –
Centre for Human Services
Plot 1, East Victoria Close,
Mpumudde Division,
Jinja. Uganda
E-mail to: HR-RHITES-EC@urc-chs.com
Deadline: Friday, 19th January 2018 by 12:00 pm
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