The Ugandan Jobline

• The
  MD spends most of his day on following up on tasks senior employees/
  Departments are supposed to have done. There are approximately 150 tasks
  per day, they require to be followed up upon and approximately 25 people
  are directly reporting to him. Its your core responsibility to make sure
  employees to meet the MD are well scheduled on a daily basis.
• The
  people that are supposed to do these tasks in time do not always do so,
  sometimes they are late, other times they have done the task poorly and
  other times they have not done them at all.
• It
  is your duty as the PA to ensure that the tasks are done. Regardless of
  the reasons as to why the tasks are not done or whose fault it is, YOU
  will be blamed.
• Sometimes,
  the people reporting also claim to have done the task, but they are re
  scheduled to meet the MD for having done tasks very poorly. So you will
  have to ensure that the task is done to his satisfaction before allowing
  the person into his office to present the task.
• This
  job is not about screening calls and directing visitors, it is far more
  difficult and complex.
• The
  working hours are long and the pressure is tremendously high. It is not
  for the faint hearted.
• Applying
  for, having permits for expatriate staff processed and Involving in human
  resources quite heavily since it falls under the MD.
• Handling
  tasks that the MD is responsible for directly by Ensuring statutory
  compliance by getting and processing documents on time e.g. payment of
  Local Service Tax, ensuring the company has a trading license and any
  other related documents.
• Ensuring
  that the multitude of reports that the MD needs are given to him on time,
  whether from you or to be done by other staff.
• Keeping
  a detailed ‘tab’ and being on top of all other department operations. The
  MD will always ask YOU questions about other departments, their problems,
  their performance; you must KNOW.




• Involving
  in collection of debt directly. The MD duly controls this.
• Being
  in charge of contracts and renewals.
• Extremely
  organizing filing of all the MD’s documents and documents he asks for.
• Involving
  in preparing tenders as well as monitoring the tendering department and
  updating the MD about tender status on a daily basis.

• The
  applicant must hold a bachelor’s Degree in Administrative/ Management
  Science, Social works and Social Administration and any Other related
  field.
• Three
  years of experience

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