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• Provides training and permanent coaching
  to the partners about the financial-administrative regulations of the two
  co-funding donors (Belgian and Swiss Government);
• Encourages partners to release project
  funds timely (albeit in line with the partner’s existing procedures) in
  order to ensure timely implementation of the project activities;
• Keenly monitors the partner’s bank
  movements (for the funds coming through Caritas Belgium), all exchange
  operations and all expenses in order to ensure their compliance with the
  regulations of the donors;
• Ensures that financial procedures,
  systems, policies and controls are implemented in line with the partner’s
  procedures manual and the project agreements;
• Monitors the respect of budget lines by
  the partners (including co-funding requirements between the different
  funding sources);
• Participates in recruitments and tender
  procedures organized by the partners;
• Guides the partners on all issues linked
  to the management of the assets bought under this project (motorbikes,
  cars, computers, …);
• Advises the partners on all issues linked
  to HR management.

• Receives and checks all financial
  documentation provided by the partners;
• Ensures that all financial and
  administrative documentation of the partners is compliant with donor
  rules, complete and well organized;
• Receives and checks all financial
  documentation of expenses done by the technical advisors to the project;
• Keeps track of the different funding
  sources and how they relate to each other (expenditure rate per project,
  expenditure rate in line with co-funding agreements, …);
• Receives and consolidates the financial
  reports of the partners and the expense lists of the other advisors into
  one single consolidated report;
• Coordinate the introduction of winbooks
  and train the junior financial-administrative advisor in the use of
  winbooks;
• Coordinates the storage and digital
  archiving of the project’s financial-administrative files;
• Responsible for wrapping up projects and
  organizing financial audits.

• The ideal candidate for this placement
  should hold a Master’s Degree in business, finance or similar;
• Five years of experience – two of which at
  managerial level;
• Solid experience with financial and
  accounting procedures of institutional donors (DGD, ECHO, etc…)
• Proficiency in MS Office, Winbooks and/or
  Navision;
• Personal qualities: strong interpersonal
  skills, diplomacy, ability to work independently and in a multicultural
  team, flexibility and versatility, stress resistance;
• Excellent Knowledge of English (French
  and/or Dutch is a plus).

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