Administration Assistant NGO Jobs – EMERGENCY Life Support for Civilian War Victims

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Organization: EMERGENCY
Life Support for Civilian War Victims (EMERGENCY)
Duty Station: Entebbe,
Uganda
Basic Salary: 1,300,000
UGX
Ref: EMR-UGX/ADM_06
About US:
EMERGENCY Life Support for
Civilian War Victims (EMERGENCY) is an independent Italian organization
established in 1994 to offer high-quality, free medical and surgical care to
victims of war, landmines and poverty. It promotes a culture of peace,
solidarity and respect for human rights. The work around the world is made
possible thanks to the help of thousands of volunteers and supporters. In
cooperation with Ministry of Health, EMERGENCY is constructing the Centre of
Excellence in Paediatric Surgery in Entebbe.
Key Duties and Responsibilities:
 Administration:
  • Ensures
    that the purchasing policy and administration procedures are implemented;
  • Ensures
    all project documents are properly stored;
  • Guarantees
    that the project is compliant with the local tax laws;
  • Files
    taxes;
  • The
    jobholder also deals with officials and relevant authorities according to
    the instructions received by the supervisors.
Cash management:
  • Is
    in charge of a small safe and manages cash following the procedure and
    instructions given;
  • Performs
    payments as requested by supervisors.
Structure Management and
Maintenance: Supervises the
work of housekeeping staff together with Admin Officer.
Human Resources:
  • Carries
    on the application and follow up of visas and working permits for
    expatriates; updates the expatriates database
  • In
    charge of advertisement posting and applications management and Is
    involved in the selection process and hiring of the staff;
  • Keeps
    records of relevant information about staff;
  • Circulates
    the internal rules and norms of conduct to the national staff;
  • Compiles
    the payroll
  • Check
    entrance and exit staff register, salaries, taxes, NSSF, allowances,
    salaries advances;
  • Issues
    pay slips.



Qualifications, Skills and Experience:  
  • The
    applicant must hold a degree-level qualification in Labour Law, Economics
    or Business School, Accounting and Management.
  • At
    least three years of experience in similar jobs
  • Previous
    experience in the NGO sector or URA is desired
  • Knowledge
    or URA and NSFF portals.
  • Other
    training / professional experience: taxes management
  • Languages:
    Fluent written and spoken English
  • IT:
    user level knowledge, very good knowledge of Microsoft Excel
Skills:
  • Teamwork
    capacity
  • Ability
    to solve problems
  • Autonomy/Initiative.
  • Organisation
    and capacity to prioritise and plan
  • Capacity
    to delegate and flexibility (versatile)
  • Adaptability
  • Versatile
  • Rigor
  • Ability
    to work under stress
  • Highly
    resolute, as they can work with few means
NB: This is a short-term job
opportunity to cover for maternity leave.
How to Apply:
All candidates should hand
deliver their applications with an updated CV and motivation letter to
EMERGENCY’s office: Njeru Road, plot 38, Entebbe. Interested candidates can
also send their CV by email to pcuganda@emergency.it
clearly indicating the position and reference.
Deadline: 15th January 2018
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